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Community Services Administrative Coordinator

4 weeks ago

Mills, Canada County of Brant Full time

**Description**:
**How to Apply**:
**Minimum Qualifications**:

- Post-secondary school education or equivalent combination of education and experience
- Three to five years of related administrative support or similar experience
- Proficiency with MS Office including Microsoft Word, Excel, internet, and financial systems
- Good understanding of generally accepted accounting principles
- Excellent organizational and communication skills, both written and verbal
- Excellent proofreading and editing skills with precise attention to detail
- Excellent customer service and diplomacy skills, with the ability to manage confidential matters with appropriate discretion
- Ability to work in a fast-paced, dynamic team environment with mínimal supervision
- Ability to maintain professionalism while under pressure, meeting deadlines
- Ability to organize logístical components for meetings and special events
- Ability to multi-task and set priorities as needed
- Demonstrated safe work practices
- Acceptable Police Records Check and Acceptable Drivers abstract

**Assets**:

- Previous Municipal experience
- Experience in Community Services
- Experience with research and data compilation
- Experience in Asset Management
- Knowledge of project management, recreation and department/ corporate software (Smartsheet, ActiveNet, Teams, FMW, e-Scribe, Jostle)

**Duties**:

- Provide effective and confidential executive and administrative support to the General Manager and Department Management Team including conducting research and preparing timesheets
- Attend division team meetings and prepare agenda and meeting minutes with actionable items assigned to individuals
- Track, prepare, proofread, and edit correspondence, reports, briefings, memos, meeting minutes etc. including adhering to accessibility standards
- Supports delivery of meetings and events, which may include researching and booking a venue, arranging set up (audio, tables, etc.), invitations, food, coordinating participants and scheduling
- Support department with policy and procedure review and research best practices
- Support department to seek grant opportunities and with grant writing and reporting
- Receive and code invoices for payment, support department budget planning (undertake or coordinate the preparation of relevant documentation, input budget data, analyze accounts) and monitor approved budgets
- Provide assistance with planning and on-site support for special events and public consultations.
- Support special projects as they arise within the department
- Administer Leisure Involvement For Everyone (LIFE) corporate financial assistance program including point of contact for applicants, determining eligibility, and financial reporting
- Lead the data collection for all Community Services Assets, act as Liaise with the Corporate Asset Management Team and ensure regular updates to departmental asset data is complete
- Assist in the analysis of business processes to optimize the Department’s business operations through continuous improvement
- Build and maintain relationships with internal and external contacts with an emphasis on building trust while ensuring effective public relations that sustain a positive image of the County
- Research department-specific continuing education opportunities for department staff and make recommendations to the Department Management Team. Register departmental staff for conferences and workshops including making travel and accommodation reservations
- Liaise with the County legal team, consultants and staff on behalf of the General Manager and Department Management Team
- Other duties as assigned

**Annual Salary Range**:$65,101 - $76,167 **(Job Grade 5 - Under Review)** 35 hours per week

**Application deadline: 12:00 p.m., Monday November 27**th**, 2023**

The County of Brant is committed to providing accommodations for persons with disabilities. Accessibility accommodations are available for all stages of the recruitment process. If contacted for an employment opportunity, please advise the County if you require accommodation.

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