Projects Warehouse and Deliveries Coordinator

6 months ago

Erin Mills, Canada Service Plus Aquatics Inc Full time

The **Projects** **Warehouse & Deliveries Coordinator **will report to the Projects Department Manager. In this role, you will be expected to support the following as required:

- ** 40% Deliveries and 60% Warehouse tasks receiving, admin. & project tasks **(this will vary depending on season and company work/project).
- Oversee the day-to-day activities in the warehouse, including receiving, storing, and organizing inventory.
- Job Specific - Create and ensure accurate labelling of incoming and outgoing inventory, including products, materials, and packages.
- Maintain accurate inventory records and conduct regular stock checks where assigned.
- Shipping, receiving, organizing the warehouse (both in house and off-site storage facilities), tools & product inventory
- Fleet coordination with Internal Operations Coordinator
- Office/Facility general maintenance as per daily, weekly and monthly schedule
- Implement and enforce safety procedures to ensure a secure working environment.
- Coordinate with Purchase, Accounting, Project Leaders, CRC and Internal Operations
- Other projects as assigned by Department Manager, Scheduler or/and the President & CEO

**Position Summary**
- Workday commences at 7:30 A.M. (or otherwise communicated by Manager)
- 40 to 44 hour work week, however, during the busy summer season, hours are typically 50+ weekly
- Overtime hours to be pre-authorized/pre-approved by Manager, in writing
- Daily duties will be communicated with next day targets to be met each evening.
- Daily deliveries are to be followed by organization of the warehouse, and ensuring that receiving is completed by end of day
- Delivery and pick up of products/materials
- Daily meetings with the Project Administration staff are a mandatory requirement
- Facility maintenance of sites and office/warehouse
- May be requested to be an “active” member of the Joint Health & Safety Committee

**Projects**:

- Receive items delivered to SPA (office and warehouse).
- Inspect and conduct quality checks on items upon receipt, ensuring they meet the required standards, and verify the correct quantities.
- Barcode and scan items into the inventory system, generate labels, and capture photographs or any other necessary documentation. Ensure timely submission of these records to the project administrator for accurate billing and documentation purposes.
- Build project skids as required and coordinate storage skids or off site locations or delivery to sites as applicable.
- Organize and maintain the warehouse
- Prepare and deliver material dispatch packages for sites
- Coordinate tool pickups and drop offs to sites
- Other tasks as per directions of department manager such as miscellaneous metal cutting, starter/CO2 kit assemblies, valve tag and estop kit assemblies, etc.
- Perform repackaging of items, capturing photographs along. Place the repackaged items on skids, securely wrap the skids for storage within containers, and carefully store the skids in the designated containers.
- Allocate skids to different projects and sites, update on sage and finish documentation.
- Pre-pick deliveries per Work/Delivery orders.
- Analyze data to identify areas for improvement and implement appropriate solutions.

**Operations**:

- Receive and store: uniforms, PPE, garbage bags and bathroom supplies
- Do weekly stocks check of items
- Organize & maintain a safe and tidy warehouse and office
- Monthly fire extinguisher checks
- Empty Kitchen garbage on Tuesdays, Thursdays, and as required
- Keep bathrooms and kitchen stocked with essentials
- Maintain order/organization/tidiness of the supply room (stocking shelves with product, removing empty boxes, and ensuring the floor is cleared of debris)
- Prepare safety bags for new hires, upon the request of the Internal Operations Coordinator
- Maintain SDS lists both in back and in outdoor box.
- Snow clearing and salting
- Miscellaneous office repairs and maintenance (filter replacements, light bulbs, doors, fuses, etc.)
- Miscellaneous landscaping and maintenance of facility as applicable - Metal sweeping (biweekly).
- Yard mgmt. of goods as applicable
- Vehicle clean outs and maintenance as applicable

***

**Accounting**:

- Scanning items to inventory in Sage once received as per projects, removing items from inventory and update in Sage once items are delivered to site, as required

**Preventive Maintenance (back-up to Service & Maintenance Warehouse & Deliveries Coordinator)**:

- Receiving materials and chemicals delivered.
- Open packages, quality check items, click pictures and document items.
- Decanter chemicals, label, store and update on sage.
- Chemical dispensing
- Installation & calibration of CO2 tanks
- Maintain system for first aid supplies purchased.
- Daily pick up of chlorine jugs from site.
- Fill chlorine jugs as per dispatches and requirements.
- Pre-pick deliveries per Work/Delivery orders
- Delivery / pick-up products - a minimum of six (6) deliveries per day is avera

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