Accounts Payable/accounts Receivable Clerk

3 months ago

Kanata, Canada Symphony Senior Living Full time

**Job description**

Symphony Senior Living is currently seeking Full-Time Business Office Admin/Bookkeeper with a caring heart. We will teach you our systems, programs and philosophy. However, we cannot teach compassion and empathy, so you will demonstrate those to us in an interview process.

Symphony Senior Living is a leading provider of quality senior services in Canada; we provide private pay services to residents in our beautiful communities. At Symphony Senior Living, we provide care to our residents to end of life. We are the true alternative to a Long-Term Care facility - to that end we are not a medical institution; we are the home to many seniors of many levels of ability. We serve both our Seniors and their loved ones.

If you love working with seniors and you find the challenge of connecting and serving seniors with physical and memory care needs rewarding this could be the position for you We require someone who is compassionate and driven to provide a high quality, interactive, residential environment to residents, their families, and the team.

**DUTIES AND RESPONSIBILITIES**

The Business Office Admin/Bookkeeper works out of the Symphony Senior Living Ottawa LP Corporate Office and is responsible for the overall financial/administrative support of the success of the Retirement Communities. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.

**Administrative Support**
- Support all aspects of the business operations by providing administrative support to all team members/management team. Coordinating and communicating accounts payable, payroll and receivable and general troubleshooting including IT.
- Maintain standards in accordance with Symphony Senior Living policies and procedures. Including, but not limited to Health and Safety regulations, such as local fire codes, handicap access, and other laws

**Payroll**
- Responsible for and maintaining a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance to ensure files are in compliance with the Collective Agreement as well as Provincial and Privacy Legislation. Adhere to all policies and follow established procedures. This includes all team member files and related payroll institutions and suppliers.
- Verify and enter into Payroll system a variety of payroll related information (e.g. new hire documentation, termination, direct deposits, wage attachments, employee benefits, vacation accrual adjustments) for the purpose of ensuring compliance in accordance with the Collective Agreement.
- Verify and enter into Benefits portal employee enrolment forms, provide employees with benefit booklets, benefit cards, terminate and/or suspend benefits as necessary. Audit monthly invoices to ensure accuracy in benefit coverage.
- Verify and enter all other benefits such as union dues, union contributions/pensions, RRSP documentation, etc.

**Accounts Receivable**
- Review for new move in documents are complete and maintain Resident financial files in compliance with RHRA and Privacy Legislation.
- Complete timely move in and move out accounting. As well as ensuring that the necessary documentation is signed and approved by all parties.
- Preparing monthly resident billing ensuring that all resident charges or credits are properly tracked, coded and entered. Responsible for the timely distribution of resident monthly billing and collection. Validate ACH draw is accurate.
- Monitor Accounts Receivable and follow-up with CEOs/CDs to the ensure accuracy of the resident’s account, such as annual rent increases or increases to care levels
- Maintain collection goals and follow collection policies and procedures when required.

**Accounts Payable**
- Receive, review and enter all invoices for payment processing. Follow up with departmental coordinators regarding suspicious or inaccurate invoices/bills.
- Enter invoices daily to ensure the prompt payment of vendor invoices.
- Reconcile payment documents against invoices and mail out payments to vendors.
- Maintain electronic vendor files for audit trail compliance and ensure files adhere to all policies and established procedures.

**SKILL, EFFORT, COMPETENCIES AND OTHER SPECIFICATIONS**

**Education/Qualifications**
- High School Diploma, G.E.D. or equivalent.
- College or University degree in Accounting, Business, Office Administration or Finance.
- Minimum of 5 years experience in an administrative/financial office position
- Knowledge of electronic payroll systems such as ADP Workforce Now
- General accounting and bookkeeping experience required.
- Strong computer skills of Microsoft Office products, including Excel, Word, and PowerPoint.
- Knowledge of Human Resource procedures and practices an asset.
- Able to maintain filing systems, databases, and basic diary/minutes management.
- Good data entry skills and strong

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