Accounting Administrator

2 months ago

Waterloo, Canada NDI (Northern Digital Inc.) Full time

At NDI, our mission is built around using our measurement technologies to improve medical procedures and patients’ lives. This requires product innovation that is achieved through fostering collaboration, trust, and strong relationships. At NDI, you will work with talented people who are ready and willing to push their limits in an environment where learning and exploring new ways of doing things is valued as much or more than experience. We are proud of our heritage, culture and international growth over the past 43 years and are honoured to be a valued partner with the world’s leading medical companies.

There's never been a better time to join NDI - The world leader in tracking technology - Join Us

**Role Summary**:
The Accounting Administrator, reporting to the Controller, will play a key role in maintaining smooth financial operations. This position offers the opportunity to manage accounts payable and receivable, ensuring timely and accurate processing. In addition to financial tasks, this role will contribute to the overall efficiency of the office by providing support with reception duties and a variety of administrative responsibilities.

**Scope of Responsibilities**:
**Accounts Receivable**
- Receiving payments from customers (making deposits in the above-described manner when necessary), matching the payment stub to the paid invoice in the company’s accounting system.

**Accounts Payable**
- Receipt of invoices from NDI’s various suppliers, distributing them to the necessary personnel for verification, matching and approval, and then making the appropriate allocation of these invoices amongst the growing NDI chart of accounts.
- Invoices handled include suppliers’ bills (in both Canadian & foreign currencies), employee expense reports and MasterCard, American Express and Canadian Tire bills (including retaining receipts).
- Ensuring all suppliers are paid in a timely and efficient manner using the required negotiable instrument (cheque, bank draft, wire transfer, ACH etc.). This generally consists of weekly cheque/ACH runs, but ultimately, as required.
- Handling Accounts Payable inquiries from both external (customer statements and phone calls) and internal individuals.

**Accounting**
- Assist in various other accounting areas, as determined by the Controller.

**Responsibility for the Reception Area**
- Work in this role involves coverage of the reception area during lunches and acting as “back up” during sick days and vacation.

**Education and Professional Qualifications**:

- Detail oriented and possess strong organizational and time management skills.
- Strong communication skills necessary for interaction both internal and external to NDI

**Desired Characteristics/Additional Assets**:

- Experience in an R&D/Manufacturing company preferred.
- 2+ years in an accounting environment would be preferred.

**Why Choose NDI**:

- Generous employer-paid benefits package.
- Company-wide bonus program and annual salary reviews.
- Competitive salary with a Registered Retirement Savings Plan match of up to 4%.
- Employee stock purchase plan.
- Starting at 3 weeks’ vacation plus a company-wide Holiday shut-down in December.
- Employee social and engagement events throughout the year.
- Subsidized professional development and training opportunities.
- A Waterloo Region 2024 Top Employer.
- Growing global company with offices in Waterloo, Vermont, Germany, and Hong Kong.
- Close to GRT and ION stops with free on-site parking.

**Being a Part of our Team**:

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