Office Administrator

6 months ago


Waterloo, Canada Crystal Clear Water Centres Full time

_**Crystal Clear Water Centres is a leading provider of water treatment and purification equipment in the Tri-City area since 1985. **_

We are currently seeking a part-time Office Administrator. This individual must be able to multi-task, do a variety of job functions throughout the day and be comfortable working in a small office environment. Reporting directly to the Owner they will be responsible for overseeing all of the data entry and conducting a variety of office administration duties for the company. For the right individual, there is the opportunity to grow this into a full-time position.

**Responsibilities Include**:

- Entry and posting of all sales and work orders.
- Prepare client invoices/statements and reconcile with accounts receivables (credit entries, post cheques and prepare bank deposits).
- Manage outstanding account receivables by contacting customers, completing follow up and collections.
- Manage database of rental clients. Includes interacting with customers, opening, closing and updating rental accounts.
- Process vendor invoices, reconcile vendor statements and complete vendor payments (review all expenses, complete payments, run monthly reports).
- Prepare and submit purchase orders to vendors, update pricing, monitor inventory levels and follow up on shipment discrepancies and warranty returns.
- Complete and submit tax remittance forms for WSIB, corporate tax, and HST
- Create financial reports as requested.
- Maintain and update data in Microsoft CRM database.
- Weekly update of web analysis reporting.
- Provide support in the development and delivery of marketing program via Mailchimp.
- Responsible for benefits administration, vacation management, expense reimbursement and new employee on-boarding and set-up.
- Additional ad-hoc duties as required.

**Qualifications**:
**Skills and attributes**
- Strong data entry and exceptional time management skills.
- A seasoned professional who is systems minded and who can offer innovative approaches and ideas for improvement to systems and procedures.
- Ability to work in a small office, team environment.
- Strong attention to detail to ensure accuracy and completeness of work.
- Familiarity with basic accounting principles is preferred.
- Excellent interpersonal skills and professional telephone manner a must.
- Effective problem-solving skills including the ability to seek out information, analyze problems, and implement solutions.
- Demonstrable integrity in maintaining all legal, social and organizational standards, including confidentiality and security of files

**Education and experience**
- Post-secondary studies in business administration, accounting or equivalent an asset.
- Minimum 3 years experience in performing all aspects of office accounting and administration.

**What we Offer**:

- Competitive remuneration.
- Comprehensive benefit package upon full-time employment.
- Flexible working hours.

If you enjoy working for a smaller company, are passionate about providing exceptional customer service and like the idea of making a difference, you would be a great fit

**Job Types**: Part-time, Permanent

Pay: $20.00-$25.00 per hour

Expected hours: 20 - 30 per week

Schedule:

- Monday to Friday

Work Location: In person


  • Administrative Officer

    8 months ago


    Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Officer is responsible for the effective management of all aspects of the Department of Recreation and Leisure Studies (RLS) within the framework of the University, Faculty and Department policies. The Administrative Officer reports directly to the Chair and is a resource to the Chair and the Associate Chairs, providing...

  • Office Administrator

    6 months ago


    Waterloo, Canada RMW Exteriors Full time

    **Essential Duties and Responsibilities** - Take detailed and accurate meeting minutes - Maintain the administrative operating system (CRM software) - Data entry (sales figures, new jobs, leads progress etc.) - General office management such as ordering office supplies - Plan and organize events such as fundraisers, sporting tournaments, and appreciation...

  • Office Administrator

    3 months ago


    Waterloo, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an organized and proactive Office Manager to oversee the daily operations of our office in Waterloo, Canada.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and procedures.Maintain office...

  • Administrative Officer

    6 months ago


    Waterloo, Canada Medusa Shisha Bar and Lounge Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the release of...

  • Administrative Officer

    4 months ago


    Waterloo, Canada A-CLASS INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...

  • Office Administrator

    3 months ago


    Waterloo, Canada Boma Learning Centre Full time

    Responsibilities: - Provide administrative support to ensure efficient operation of the centre - Answer and direct phone calls - Organize and schedule appointments, including sick calls and vacation time - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures -...

  • Administrative Officer

    6 months ago


    Waterloo, Canada A-CLASS INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such...

  • Administrative Officer

    6 months ago


    Waterloo, Canada A-CLASS INC. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...

  • Administrative Officer

    6 months ago


    Waterloo, Canada Healthcare Systems R & A INC. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Administer policies and procedures related to the release of records in processing requests under government access...

  • administrative officer

    7 months ago


    Waterloo, Canada A-CLASS INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation,...

  • administrative officer

    7 months ago


    Waterloo, Canada A-CLASS INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • Office Administrator

    6 months ago


    Waterloo, Canada EPC Full time

    We are looking for a professional, detail-oriented, self-starter to be a part of our team! EPC is seeking an experienced and organized **Office Administrator **to join our team on a full-time basis! As an Office Administrator, you will assist the President, Senior VP and Management Team with administrative tasks around the office. - Headquartered in...

  • administrative officer

    2 months ago


    Waterloo, Canada 2756298 Ontario Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksImplement new administrative procedures Review and evaluate new administrative procedures Carry out administrative activities of establishmentAssemble data and prepare periodic and special reports, manuals and correspondenceOversee and co-ordinate office...

  • administrative officer

    2 months ago


    Waterloo, Canada 2756298 Ontario Inc. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Carry out administrative activities of establishmentAssemble data and prepare periodic and special reports, manuals and correspondenceOversee and co-ordinate office administrative...


  • Waterloo, Canada MarshallZehr Full time

    **Office Administrative Assistant** **Who is MarshallZehr?** **MarshallZehr Group Inc (“MZ”)** provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital - our...

  • Administrative Officer

    7 months ago


    Waterloo, Canada A-CLASS INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services - Oversee and co-ordinate office administrative procedures - Answer clients'...

  • Office Administrator

    6 months ago


    Waterloo, Canada All Year Heating & Cooling Full time

    **Job Overview**: **Duties**: - Manage office supplies inventory and place orders when necessary - Coordinate office activities and operations to secure efficiency and compliance with company policies - Assist in the onboarding process for new hires - Handle payroll tasks and maintain accurate records - Manage vendor relationships and negotiate contracts -...


  • Waterloo, Canada Innostrat Solutions Inc. Full time

    **KEY RESPONSIBILITIES**: - Assist with day-to-day office operations, ensuring a productive and organized working environment. - Assist with onboarding new employees, preparing necessary documentation, and facilitating the orientation process. - Enter and send quotes, purchase orders, work orders, shipments, invoices, vendor payments using company’s ERP...

  • office administrator

    6 months ago


    Waterloo, Canada RGS Marketing INC Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssemble data and prepare periodic and special reports, manuals and...

  • office administrator

    7 months ago


    Waterloo, Canada MODE IMMIGRATION INC Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingConsulting firmTasksImplement new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating...