Administrative Manager

2 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department.

The Administrative Manager provides leadership by educating all department members of relevant policies, guidelines and practices related to financial, recruitment, space, and health and safety matters. As the senior administrative staff member in the Department, the Administrative Manager provides continuity as academic leadership changes and oversees all administrative functions of the department in partnership with the Chair. The position is responsible for providing effective administrative support to the Associate Chair(s).

This is a common job description used across multiple departments within the Faculty of Mathematics.

**Responsibilities**:
Manages academic program delivery support and administration:

- Faculty appointments, annual review, tenure and promotion, leaves:

- Oversees procedures, timelines, and committee supports according to Policies;
- Oversees all logistics associated with the activities including interview schedules, package
- distribution, secretarial support, and travel arrangements
- Generates management reports to assist decision-making processes as required
- In consultation with the Chair, develops, distributes, and collects all documents related to the annual faculty activity report process
- Graduate and undergraduate programs:

- Oversees financial and resource support of the programs;
- Oversees the administrative activities of the graduate and undergraduate programs, including
- advising students of policies and processes;
- Supports development of the department teaching schedule and timetable; manages teaching
- load records including reductions and leaves and produces reports as required
- Establishes procedures for maintenance of departmental academic records such as course
- evaluations and student advising, according to Policy
- Manages processes associated with program reviews and certifications
- Provides support for visitor travel arrangements
- Provides support and assistance to new faculty and sessional instructors as required;
- Advises Department members of schedules, deadlines, and documents to be submitted to the Chair
- Manages confidential voting processes for selection of members to the Department’s elected committees
- Provides support and assistance to new faculty and sessional instructors as required

Human Resources Management:

- Providing leadership and direction to the team, and developing teamwork skills
- Implementing recruitment, evaluation, compensation, and professional development processes for
- all staff in the department
- Establishing work schedules, assigning duties, and establishing backup procedures
- Maintaining personnel files, work schedules and vacation records for faculty and staff in accordance
- with University policies
- Ensuring processes are in place for recruitment, evaluation and pay of sessionals, temporary staff,
- co-op students, and teaching assistants
- In consultation with the Chair, develops, distributes and collects all documents related to the annual
- faculty activity report process;

Financial Planning and Management:

- Works in partnership with the Chair and other key stakeholders to develop budget priorities
- Prepares department budget for operating accounts, ensuring that funds are requested, allocated
- and reported upon in a way that supports the department’s operations and priority activities
- Ensures that all operating, trust, endowment and research accounts are managed according to
- Policy, including monthly reconciliation of accounts and P-Cards
- Assists researchers with the management of research accounts, providing support on eligibility and
- compliance and preparations for cost recoveries and account closures
- Provides advice and reviews all department expenses: travel, reimbursements, faculty professional
- expenses, endowment, research expenses and casual payroll;
- Oversees graduate awards and scholarships, and research matching funds
- Ensures relevant reports are available to management and account holders on a regular basis
- Participates with Executive Officer and Faculty Financial Officer in developing best practices in budget management

Faculty appointments, sabbaticals, and tenure and promotion:

- Manages faculty recruiting procedures in partnership with the Chair and the DACA
- In consultation with the Chair, develops, distributes, and collects all documents related to the annual faculty activity report process
- Prepares tenure and promotion packages consistent with university requirements; works with the Chair in preparing briefs as required for DPTC review; submits formal documents the Dean’s office

Communication, records and outreach/special events:

- Oversees department wide communications including

  • Administrative Manager

    1 month ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department. The Administrative Manager provides leadership by educating all department members of...

  • Administrative Manager

    19 hours ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department. The Administrative Manager provides leadership by educating all department members of...

  • Administrative Manager

    1 month ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department. The Administrative Manager provides leadership by educating all department members of...

  • Administrative Manager

    1 month ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department. The Administrative Manager provides leadership by educating all department members of...

  • Administrative Manager

    1 month ago

    Waterloo, Canada University of Waterloo Full time

    Overview Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department. The Administrative Manager provides leadership by educating all department members...

  • Administrative Manager

    2 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department. The Administrative Manager provides leadership by educating all department members...

  • Administrative Manager

    1 month ago

    Waterloo, Canada University of Waterloo Full time

    Overview Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department. The Administrative Manager provides leadership by educating all department members...

  • Project Management Administrator

    1 month ago

    Waterloo, Canada ARS Global Emergency Management Full time

    **ARS / Global Emergency Management** is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder. We serve property owners of all types with restoration services resulting from...

  • Administrative Manager

    58 minutes ago

    Waterloo, Canada Wilfrid Laurier University Full time

    **Date**:Mar 17, 2023 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Faculty of Music **Job Type**: Continuing **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to**:Senior Administrative Officer, Faculty of Music **Employee Group**: Management **Application Deadline**:Marh 26,...

  • Manager, Group Administration Hh0540

    2 weeks ago

    Waterloo, Canada Equitable Life of Canada Full time

    At Equitable Life of Canada, we realize that your work life is not just about performing a job; it's about being part of a workplace that helps you grow and reach your full potential. Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and customer-responsive staff. Join...

  • Manager, Individual in Force Administration

    2 weeks ago

    Waterloo, Canada Equitable Life of Canada Full time

    At Equitable Life of Canada, we realize that your work life is not just about performing a job; it's about being part of a workplace that helps you grow and reach your full potential. Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and customer-responsive staff. Join...

  • Operations Manager

    2 weeks ago

    Waterloo, Canada Waterloo Vapes Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: Experience an asset **Work setting**: - Urban area **Budgetary responsibility**: - $500,001 - $1,500,000 **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or...

  • Property Management Site Administrator

    1 month ago

    Waterloo, Canada Accommod8U Full time

    **Position Overview**: Property Management Site Administrator Do you believe that Resident Satisfaction is paramount in the work that you do? When presented with a challenge, do you find a way? Do you have a track record of starting smart and finishing strong? Are you the kind of person that does what you can to support the team? Are you proud of what you...

  • Manager Adminadvantage Administration

    2 days ago

    Waterloo, Canada Manulife Full time

    We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and...

  • operations manager

    1 month ago

    Waterloo, Canada SavvyPro Edu Inc Full time

    Education: Bachelor's degreeExperience: 1 year to less than 2 yearsWork settingEducationTasksPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesDirect and control corporate governance and regulatory...

  • operations manager

    2 days ago

    Waterloo, Canada SavvyPro Edu Inc Full time

    Education: Expérience: EducationBachelor's degreeWork settingEducationTasksPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesDirect and control corporate governance and regulatory compliance procedures...

  • operations manager

    1 month ago

    Waterloo, Canada SavvyPro Edu Inc Full time

    Education: Expérience: EducationBachelor's degreeWork settingEducationTasksPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesDirect and control corporate governance and regulatory compliance procedures...

  • Administrator

    1 month ago

    Waterloo, Canada Sanderson Management Inc. Full time

    ADMINISTRATOR NEEDED “Professional Property Management since 1979” Sanderson Management Inc. is looking for a full time highly motivated, self-starting Administrator to join our dynamic team of professionals serving residential and commercial units in the Greater Waterloo, Kitchener, Cambridge, Guelph and Hamilton area. We are looking for a full-time...

  • Supplier Relationship Management Administrator

    1 month ago

    Waterloo, Canada Sun Life Full time

    You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll...

  • Office Administrator

    3 weeks ago

    Waterloo, Canada CCW Inc. Architectural Millwork Casework Full time

    Are you a self-starter and detail-oriented individual with an aptitude for exceptional organizational and administrative skills? We are currently hiring for an Office Administrator who displays excellent office management capabilities. This position is a full-time, one-year Maternity Leave contract with the possibility for continued employment at the...