Assistant Registrar, Records and Graduation

3 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Assistant Registrar, Records and Graduation

**Department/Unit**
- Registrar's Office

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S21-23

**Employee Group**
- DPMG

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $55,034 - $73,625 per annum

**Classification**
- ADM-05

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Registrar’s Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Under the direction of the
- ** **Associate Director, Academic Regulations, the Assistant Registrar, Records and Graduation is responsible for the management and operations of the Records and Graduation unit. With the support of a coordinator, this unit is responsible for the operations and administration of academic records, academic supports for internal stakeholders, academic progression tools and degree verification.

**Key Responsibilities**
- Manage the degree progression and academic support processes, including the degree audit system, graduation, grading, honours programs, waivers, and academic records.
- Develop and implement best practice approaches to student record management for the university involving confidential and sensitive information.
- Set best practice approaches for degree audit system for the use of supporting systems, effective reporting and identifying opportunities for enhancements.
- Manage the review of academic records of students who have applied to graduate to ensure outstanding degree requirements have been met.
- Advise students about the content and structure of Dalhousie programs including course requirements, pre-requisites, registration process and progression.

**Note**
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Undergraduate degree, plus a minimum three to five years of related administrative experience in post-secondary environment.
- Excellent written and oral communication skills are essential.
- Considerable knowledge of degree audit systems, student information systems or databases, word processing, spreadsheets, PowerPoint Presentations, basic html, Adobe/PFE.

**Assets**
- Experience in academic records, degree requirements and information management.
- Experience using Ellucian products such as Banner, and CollegeSource uAchieve.

**Job Competencies**
Change & Innovation
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Relationship Building

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 01/19/2023

**Close Date**
- 01/30/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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