Administrative Assistant, Awards

2 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative Assistant, Awards

**Department/Unit**
- Registrar's Office

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S57-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)

**Classification**
- AS1

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Registrar’s Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Associate Director, Student Awards and Financial Aid, the Administrative Assistant, Awards is responsible for supporting the Assistant Registrars of Financial Aid and Awards in the administration of Dalhousie University’s undergraduate awards programs. The Administrative Assistant will also support the administration of Canadian and International Student Loan programs. These tasks require a high level of detail in a high-volume, deadline-driven environment.

**Key Responsibilities**
- Provide administrative support for the undergraduate awards program including accurate award posting and disbursement within Banner Production, processing supporting documents, collecting award appeals, and creation and maintenance of all undergraduate aid fund codes within Banner.
- Provide administrative support for the Student Loans and external Educational Funding programs including accurate posting within Banner Production of student loan information, ongoing confirmation of student registration for US and Canadian student loans, and assessing and completing complex documentation.
- Provide communication support for the Assistant Registrars.

**Note**
The successful applicant will primarily work remotely, with occasional presence in-person on-campus to meet client needs and operation requirements.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Business/Office Administration diploma with at least three to five years’ experience (or equivalent combination of training and experience).
- Proficiency in Microsoft Office products.
- Demonstrate a strong capacity for problem-solving and critical thinking.

**Assets**
- Experience within a Registrar’s Office.
- Knowledge of the Ellucian Banner system.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 02/08/2023

**Close Date**
- 02/15/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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