Data and Operations Specialist

4 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Data and Operations Specialist - 2 positions

**Department/Unit**
- Registrar's Office

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S116-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $25.78 - $32.70 per hour ($43,572 - $55,261 per annum, 32.5 hours per week)

**Classification**
- C7

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Registrar’s Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Manager, Systems and Technology, the Data and Operations Specialist is a key resource in providing student information, data, reporting, and systems operational support for the Registrar’s Office and external departments.

**Key Responsibilities**
- Create new and modify existing reports for recruitment, admissions, registration, convocation, scheduling, scholarships and awards; run and develop processes.
- Regularly run and monitor specific system processes necessary for the smooth operation of the Registrar’s Office.
- Review, analyse and interpret requests for ad hoc student information reporting and design and produce reports/data files with the required information.
- Verify data accuracy and ensure that security standards for the distribution of information are maintained.
- Assist with the tracking and statistical reporting of requested reports; review processes for efficiency and effectiveness
- Maintain validation tables and troubleshoot problems with data entry for staff within the Registrar’s Office.

**Note**
The successful applicant will primarily work remotely, with occasional presence in-person on-campus to meet client needs and operation requirements.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Business/Office Administration program with three to five years’ relevant experience (or equivalent combination of training and experience).
- Excellent communication and organizational skills, with attention to detail and accuracy.
- Strong digital literacy skills including proficiency with Microsoft 365.
- Demonstrated functional knowledge of reporting and proficiency in creating data reports.

**Assets**
- An undergraduate degree.
- Database experience.
- Cognos experience or programming/software development experience.
- Knowledge of Banner [and Banner Student and Banner Student Aid (BSA)], Brio, workflows and supplemental data engine.
- Experience working in a university setting.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 2

**Open Date**
- 03/29/2023

**Close Date**
- 04/07/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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