School Secretary
2 days ago
Founded in 1980, Giant Steps School is a private school in the public interest and subsidized by the Quebec Ministry of Education (MEQ). Giant Steps School services students, aged 4 to 21 years old, with an autism spectrum disorder (ASD). We have preschool (4 and 5 years old), elementary and high school educational program. Students follow a program according to their needs. Our approach is highly specialized, intensive, and interdisciplinary. We offer instruction in both French and English.
School Secretary is responsible for answering calls, welcoming parents, staff and visitors at Giant Steps, and directing people to the right resource (fast-paced environment). It provides the secretariat of various services: educational, administrative, and school-based.
**Responsibilities**
- Welcomes parents, visitors, external actors, students and acts as a first-contact person;
- Sorts and distributes mail;
- Helps organize school transport for students by providing the necessary information and coordinate with school boards, adapted transport companies and parents;
- Provides support to the finances and human resources department by monitoring staff absences;
- Manages the administrative, medical, and school records of all students;
- Ensuring that all document are up to date and compliant with MEES regulations and ready for the annual audit;
- Updates and share with staff allergy list and student health information;
- Prepares medical workbooks for each class;
- Prepares and send the documents requested by Retraite Québec;
- Helps prepare or maintain extraterritorial agreements with school boards;
- Makes announcements via the intercom, the telephone system and via walkie-talkie;
- Performs general administrative and office tasks;
- Offers support during events organized by the school;
- Receives and follow up on new students registration;
- Orders supplies for the office and classrooms;
- Assist the general manager in all the administrative tasks requested and report any problem to him.
**Qualifications**
- Holds a professional secretarial studies diploma or DEC in a related field;
- Experience in a school environment is an asset;
- Demonstrates a real interest in autism and children;
- Very good interpersonal skills;
- Teamwork oriented;
- Being multi-tasks and problems solving;
- High level of confidentiality and professionalism;
- Bilingual is essential.
**Benefits**
- 2 weeks paid vacation for holidays + 1 paid Spring Break vacation + 4% vacations during summer months;
- 2 personal days + 5 sick days;
- Medical Insurance;
- Dental Insurance;
- Life Insurance;
- Long-term disability;
- Travel Insurance;
- Critical Illness Insurance ;
- Retirement Plan (RREGOP).
**Salary Scale **:4116 - SECRÉTAIRE D'ÉCOLE OU DE CENTRE - Conseil du trésor
*The masculine generic is used without discrimination and only for the purpose of lighting the text.
**Benefits**:
- Casual dress
- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care
Schedule:
- Day shift
Ability to commute/relocate:
- Montréal, QC: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
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