Secretary to The Sales Executive

2 months ago

Montréal QC, Canada Allesco Inc. Full time

**Job Summary**
We are seeking a highly motivated and independent Secretary to provide executive support to the Sales Executive and manage essential office functions with precision and discretion.

Key Responsibilities:

- Manage and organize the Sales Executive's schedule, including meetings, appointments, and international travel arrangements.
- Serve as the primary point of contact between the Sales Executive and internal/external parties, particularly with suppliers in China and global customers.
- Communicate with manufacturers and suppliers in China regarding production schedules, timelines, and updates.
- Coordinate with clients, respond to inquiries, and prepare detailed price quotes.
- Remind the Sales Executive of important follow-ups and ensure timely completion of action items.
- Assist with organizing meetings, preparing agendas, taking minutes, and following up on deliverables.
- Oversee office administrative tasks including filing, document management, and office supply inventory.
- Support other office functions as needed to ensure efficient day-to-day operations.
- Conduct market research to identify new business opportunities.
- Develop and maintain strong relationships with existing and potential clients.
- Present products or services to clients and address any inquiries or concerns.
- Collaborate with the marketing team to develop sales strategies.
- Meet and exceed sales targets regularly.
- Prepare sales reports and updates for management.

Skills & Qualifications:

- **Experience**: Minimum of 5 years in a similar administrative or secretarial role.
- Independent worker with a high degree of self-motivation and the ability to work autonomously.
- Expert knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and working knowledge of Adobe PDF.
- Excellent verbal and written communication skills in English.
- Working knowledge of French is required; additional language skills are a plus.
- Proven experience in communicating with international suppliers (especially in China) and preparing client quotes.
- Strong organizational and multitasking abilities with a proactive, problem-solving approach.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills and the ability to prioritize tasks effectively in a fast-paced environment.
- Written and verbal communication skills.
- Must be reliable, punctual, and able to meet deadlines.

**Job Types**: Full-time, Part-time

Pay: From $20.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 5 years (preferred)

Work Location: In person

Expected start date: 2024-10-08

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