Secretary - Lakeside Academy

**LAKESIDE ACADEMY**

**Principal: Maggie Wilkinson**

**Qualifications**:
Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

AND

Have a basic knowledge of office automation.

**Other Requirements**:

- Bilingual (English and French)
- Excellent knowledge of Microsoft Office and general secretarial procedures
- Testing required
- Knowledge of GPI systems would be an asset
- Knowledge of entry of absences and substitution in the payroll system would be an asset
- Knowledge of Google Suite
- Must demonstrate strong interpersonal, organizational and time management skills
- Receptive and friendly attitude
- Familiarity with how a school functions on a daily basis would be an asset
- Strong interpersonal and communication skills
- Able to work additional hours in the evening throughout the school year
- Knowledge of the student registration process would be an asset
- Ability and disposition to deal with all types of students
- Understanding and using Google would be an asset

**Nature of the work**:
The principal and customary work of the employee in this class of employment consists in assisting one or more persons in carrying out secretarial tasks.

**Daily Tasks/Dossiers**:

- Collect fee payments and all student forms (medical, media, google etc)
- Manage and understand Mozaik, GPI, school messenger, managebac, fusion & SSO
- Manage the maintenance of student files
- Change addresses and any related issues with student records
- Some evenings may also be required
- Other related tasks
- Staff and student absences
- Help with organization of convocation
- Help with organization of school photos and STM
- Manage and organize the midterm and final exams
- Manage phone calls and questions from parents..
- Prepare truancy letters to go out to parents
- Respond to release of student information to outside organizations
- Supporting the school TOS
- Prepare the emergency binder
- Collect zoom links and set up interviews on fusion ( Parent teacher Interviews)