Administrative Secretary

2 weeks ago


Montréal QC, Canada LCI Education Full time

As an administrative secretary, the role involves performing various school secretarial functions, including customer service for students, which constitutes a significant part of the responsibilities, as well as coordinating the administrative tasks of the secretariat.
**Work schedule**: Monday to Friday, 7:30 a.m. to 5 p.m. (35 hours a week) - 7 hours a day
RESPONSIBILITIES
- Welcome, inform, and guide clients by phone, internal messaging, and within the establishment;
- Compose documents, design and draft memos, and routine correspondence;
- Process and follow up on purchase orders;
- Conduct research and prepare summaries of complex problems and issues;
- Keep timelines up to date and verify compliance with procedures;
- Take minutes of meetings attended and ensure necessary follow-ups;
- Maintain the agenda of those with whom they collaborate and organize activities related to their internal or external meetings;
- If necessary, perform any other related tasks.

**REQUIREMENTS**:

- Knowledge of educational administrative procedures is a significant asset;
- Advanced knowledge of the software used (Word, Excel, and Outlook);
- Knowledge of the CLARA software is desirable;
- Excellent verbal and written communication skills in both French and English;
- Hold a vocational diploma (DEP) with a focus related to this position or a certificate of studies recognized as equivalent by the competent authority;
- A minimum of four (4) years of relevant experience in the position.

This role involves interaction with internal and external clients and partners on a national and global scale. Professional proficiency in English is therefore a requirement for this role.
**BENEFITS**:

- Permanent full-time position;
- Transportation allowance;
- Workplace child care;
- Group insurance, including EAP and telemedicine;
- Retirement Savings Plan;
- Health & Wellness Program.

LCI Education is an equal opportunity employer and members of the following target groups are encouraged to apply: women, person with disabilities, native people, visible minorities and ethnic minorities. If you are an applicant/person with a disability, you can receive assistance with the screening and selection process upon request.



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