Administrative Secretary

2 weeks ago

Winnipeg, Canada WRHA Community Health Services Full time

**Requisition ID**: 343598

**Position Number**: 20003135

**Posting End Date**:August 31, 2023

**City**: Winnipeg

**Site**: WRHA Community Health Services

**Department / Unit**: Palliative Care Team

**Job Stream**: Non-Clinical

**Union**: EXEMPT-OT

**Anticipated Start Date**: ASAP

**FTE**: 1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.
- Faites progresser votre carrière dans la Région sanitaire de Winnipeg Notre équipe offre une gamme étendue de services de soins de santé par le biais d’un réseau intégré de sites, de services et d’organismes. Nous sommes unis par un engagement commun en faveur de l’excellence et de l’équité des soins de santé._

**Position Overview**:
Reporting to the Manager, Community Services the incumbent acts as a receptionist for the WRHA Community Office including greeting visitors, handling inquires and redirecting as appropriate. Duties include: Organizing and prioritizing independently, the administrative activities for the supervisor and ensuring that all work is completed within established timeframes. Typing, formatting and proofreading a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc. from hand written notes, dictaphone or rough draft. Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.

**Experience**:

- Two years directly related experience.
- Typing speed 50 wpm.
- Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
- Experience scheduling and coordinating meetings.
- Ability to record and prepare minutes and agendas.
- Previous healthcare experience would be an asset.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education Manitoba standards, required.
- Formal training in applied office skills is required.
- A combination of education and experience may be considered.

**Qualifications and Skills**:

- Excellent communication skills, verbally and in writing.
- Ability to prioritize a large workload and independently complete a variety of secretarial duties.
- Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.
- Demonstrated ability to effectively contribute to a team environment.
- Ability to maintain a high level of confidentiality.

**Physical Requirements**:

- Required to work for long periods of time at a computer.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.
- Veuillez noter qu’il est interdit qu’un employé ou une employée ait deux postes ETP ou plus, équivalant à un taux combiné de plus de 1,0, dans toute l’entité légale de l’ORSW (Centre Deer Lodge, Hôpital Grace, Centre des sciences de la santé, Middlechurch Home of Winnipeg, River Park Gardens, Hôpital Victoria, programmes administratifs de l’ORSW, services de santé communautaire de l’ORSW)._
- Toute demande d’emploi et tout CV reçus après la date de tombée ne seront pas considérés dans le concours._

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