Administrative Secretary

3 weeks ago

Winnipeg, Canada WRHA Indigenous Health Full time

POSITION # 20010796

NATIONAL OCCUPATION CODE 13110

POSITION TYPE FULL-TIME

Position Overview

Acts as a receptionist, including greeting visitors, handling inquires and redirecting as appropriate. Organizes and prioritizes independently, the administrative activities for the supervisor and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc. from hand written notes, Dictaphone or rough draft. Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participates as a member of the portfolio in a manner that contributes to teamwork and collaboration.

Experience

Experience with email and computerized calendars. Two years directly related experience. Experience scheduling and coordinating meetings. Previous healthcare experience would be an asset.

Education (Degree/Diploma/Certificate)

Complete high school education, Manitoba standards, required. Formal training in applied office skills is required. A combination of education and experience may be considered. Training in non-violent crisis intervention is an asset.

Qualifications and Skills

Typing speed 50 wpm. Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential. Ability to record and prepare minutes and agendas. Ability to prioritize a large workload and independently complete a variety of secretarial duties. Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines. Demonstrated problem-solving skills. Demonstrated ability to effectively contribute to a team environment. Ability to maintain a high level of confidentiality.

Physical Requirements

Required to work for long periods of time at a computer.

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