Administrative Secretary 3

3 weeks ago

Winnipeg, Canada Winnipeg Regional Health Authority Full time

Requisition ID: 359621

Position Number: 20050608

Posting End Date: May 27, 2024

City: Winnipeg

Employer: Winnipeg Regional Health Authority 

Site:  Grace Hospital

Department / Unit: Educational Resources - GGH

Job Stream: Non-Clinical

Union: CUPE 

Anticipated Start Date - End Date: ASAP - 10/03/2025

Reason for Term: Maternity Leave

FTE:  0.80

Anticipated Shift: Days 

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Reporting jointly to the Manager of Knowledge Transfer Collaborative Practice, Resource Teams, and to the Manager of Special Projects, the Administrative Secretary III performs a variety of administrative duties to support Education Resources, Patient Safety and Quality Program.

Performs all duties in accordance with established health and safety regulations/guidelines, policies and procedures (e.g. utilizing personal, protective equipment as per safe work procedures). Notifies their Manager or their designates (i.e. supervisors) of all occurrences, injuries illnesses or safety and health concerns which are likely to harm themselves, their co-workers, or any others who enter the premises.

Experience

A minimum of 3 years current administrative secretary experience is required, preferably in a healthcare setting.

Education (Degree/Diploma/Certificate)

Grade 12 Education. Successful completion of a recognized Administrative Secretary course or equivalent related experience is required. Successful completion of a recognized course in medical terminology is required.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

Proficient in Microsoft Office is required (eg., Word, Excel, PowerPoint, Publisher and Access). Expertise in compiling graphs, spreadsheets and creating posters using graphics is required. Excellent typing skills of 50 WPM, is required. Knowledge of Audio Visual equipment is an asset. Demonstrated excellence in time management, organization and prioritization. Demonstrated self-direction, flexibility and creativity in work. Excellent communication and interpersonal skills that promote professionalism, interdepartmental collaboration and customer service.

Physical Requirements

Not Applicable

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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