Administration Secretary

2 weeks ago

Winnipeg, Canada Elections Manitoba Full time

**Administrative Secretary**
**Full-Time position (18-month term)**
**Elections Manitoba**
Winnipeg MB
Advertisement Number: 40731

**Salary**: AY3 $43,462.00-$49,704.00 per year
Closing Date: March 13, 2023

Elections Manitoba is an independent office of the Legislative Assembly. It is the mission of the office to ensure the democratic rights of all Manitobans through the conduct of free and fair provincial elections, by ensuring compliance with political financing laws and by enhancing public confidence in and awareness of the electoral process. Elections Manitoba is seeking an experienced and motivated individual to join our team as an Administrative Secretary. Under the direction of the Office Manager, the incumbent supports the efficient and effective daily operations of Elections Manitoba, playing a key role in helping the office run smoothly and efficiently.

**Qualifications**:
**Conditions of Employment**:

- The incumbent must be, and remain, politically non-partisan in both perception and fact
- Must be legally entitled to work in Canada
- Satisfactory Criminal Records Check

**Essential skills/expertise**:

- Certificate or diploma in office administration and experience performing a full range of clerical office administration duties. An equivalent combination of education and experience may be considered.
- Experience performing reception and administrative duties including supporting a busy staff and management team and interacting with the general public and/or political entities
- Sound judgement and problem-solving skills
- Effective organizational and time management skills, including the ability to establish priorities and meet deadlines
- Ability to work both collaboratively in a team environment and independently
- Experience handling sensitive information in a confidential and professional manner
- Excellent verbal communication skills
- Excellent written communication skills
- Experience using Microsoft Office (Outlook, Word, Excel, PowerPoint)

**Desired skills/expertise**:

- Experience working with a specialized program through a computer system
- Ability to communicate effectively in both written and spoken French is an asset

**Duties**:
The Administrative Secretary is responsible for reception duties including answering phones, greeting and welcoming visitors, assessing and responding to inquiries or redirecting as required. The position is responsible for receiving and processing invoices and payments against requisitions, receiving and sorting mail, coordinating mail-outs, data entry, preparing and processing documents, maintaining paper and electronic filing systems, coordinating meetings, events, and travel arrangements, maintaining office supplies, and other general office duties. The position will also assist with the coordination of workshops through Election Manitoba’s Your Power To Choose program. The Administrative Secretary is also responsible for handling sensitive information in a confidential and professional manner. During an election period duties and work may be expanded, including overseeing and guiding temporary administrative staff.

Advertisement No. 40731
Manitoba Legislative Assembly
Human Resource Services
302-386 Broadway
Winnipeg MB, R3C 3R6
Phone: 204-945-7279
Fax: 204-948-3115

**Employment Equity is a factor in selection. Applicants are requested to indicate in their cover letter or resumé if they are from any of the following groups: Indigenous people, visible minorities or persons with disabilities.**

**Job Types**: Full-time, Fixed term contract
Contract length: 18 months

**Salary**: $43,462.00-$49,704.00 per year

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 2023-03-13

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