Management Support Specialist

5 months ago

Montréal, Canada SAP Full time

**We help the world run better**

A high level of integrity and discretion in handling customer, employee and confidential information is critical. We require a high level of professionalism in dealing with senior professionals inside and outside the company. A good sense of humor is important, as is the ability to be flexible, and the ability to change direction at a moment’s notice.

**Role Description**:

- Arranging meetings for the executive team including coordination of team meetings, QBRs, WebEx/Zoom conferences, all-hands calls and larger events.
- Preparation of meeting materials and post-meeting actions including creating agendas, taking meeting minutes and securing venues for meetings. Meetings include regular weekly/bi-weekly meetings and larger events like team and/or customer meetings.
- Acting as the main point of contact between executives, employees, and customers
- Monitoring action items and managing reminders for multiple executives.
- Support the production of progress/highlight reports for projects/key workstreams.
- Managing internal and external correspondence, as required
- Coordination of complex travel arrangements, including preparing materials in advance of trip and conducting post-trip follow up, such as managing travel expenses, drafting thank you notes, and conducting other administrative support.
- Managing administrative workflows such as vacation requests, purchase orders, internal orders, distribution lists, organizational charts, etc.
- Maintaining internal shared drives (i.e. SharePoint, OneDrive, etc.)
- Supporting knowledge sharing within the organization
- Managing projects and monitoring budgets, as necessary

**What you’ll do**:

- Experience of successfully understanding and contributing to achieving key objectives in support of executives in a service orientated environment.
- Adept at solving problems and resolving issues on behalf of senior executives with limited guidance.
- Must be able to plan and identify unforeseen needs and see things through completion regardless of obstacles.
- Creative yet analytical with a logical mind and an eye for detail
- Extensive experience with global travel planning and coordination
- Experience with SAP internal tools like Corporate Portal, ISP, CSN, SAP Concur T&E
- Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, and SharePoint
- Ability to be effective as a virtual assistant. This is a virtual, geographically distributed organization
- Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Exceptional planning, time management, communication, and organizational skills

**What you bring**:

- 5 to 8 years of experience as an administrative assistant or comparable experience assisting at an executive level in a fast-paced environment.

**Education**:

- Bachelor’s degree or apprenticeship as an administrative assistant or commercial qualification with equivalent work experience

**We build breakthroughs together**

**We win with inclusion**

SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone - regardless of background - feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better and more equitable world.

**EOE AA M/F/Vet/Disability**:
Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.

Requisition ID: 390380 | Work Area: Administration | Expected Travel: 0 - 10% | Career Status: Professional | Employment Type: Regular Full Time | Additional Locations: #LI-Hybrid

  • Managed Services Support Specialist

    5 months ago

    Montréal, Canada Electrobac Full time

    **Support Specialist** Electrobac is a leading provider of manufacturing support services to the global automotive industry. Essential Duties and Responsibilities: - Perform basic data entry duties for outbound customer service calls. - Handle incoming customer service calls and walk-in visits. - Communicate with customers in regards to vehicle...

  • IT Support Specialist

    5 months ago

    Montréal, Canada Amilia Full time

    **Who we are**: Amilia is more than just a tech company - we’re a close-knit family made up of caring, entrepreneurial-minded individuals. Our multi-disciplinary team members will challenge and support you on every project. **What we do**:We provide online registration and digital management software solutions to recreation organizations, such as cheer...

  • Managed Services Support Specialist

    5 months ago

    Montréal, Canada Electrobac Full time

    **Managed Services Support Specialist** Electrobac is looking for a dynamic and positive person to join our team. Applicants should expect to work with people who care deeply about the environment and excel in their jobs. The Managed Services Support Specialist will be responsible for client support such as help desk, device lifecycle management, and...

  • Tool Support Specialist

    5 months ago

    Montréal, Canada Ubisoft Full time

    **Company Description** Ubisoft’s 19,000 team members, working across more than 30 countries around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences. Their commitment and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance,...

  • Human Resources Specialist

    5 months ago

    Montréal, Canada First Nations Financial Management Board Full time

    **Position Overview** The First Nations Financial Management Board (FMB) is a national First Nation institution created by the _First Nations Fiscal Management Act _(FMA). The FMB supports First Nations in pursuing social and economic well-being by developing strong governance and financial management systems. Reporting to the FMS Support Services Senior...

  • Client Production Specialist

    5 months ago

    Montréal, Canada Canada Data Communications Management Corp. Full time

    **Title**:Client Production Specialist **Type**:Full Time, Permanent **Location**:1500 Saint-Patrick, Montreal **Reports to**:Client Services Manager **QUALIFICATIONS** - Rsponsible for leading and providing product and service expertise during all the coordination and project management activities associated on client accounts that have been assigned on an...

  • Regional Administrative Specialist

    5 months ago

    Montréal, Canada MD Financial Management Full time

    Requisition ID: 201242 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. French because: they will be required to work closely with other groups from head office who operate primarily in English, they will report to a manager from head office who is an English speaker, and/or they will serve and...

  • Technical Support Specialist

    4 months ago

    Montréal, Canada Vacation Tracker Full time

    **Technical Support Specialist** Vacation Tracker is growing and we are seeking passionate, driven and customer-centric individuals to join our Support Team. You’ll be part of a small group of extraordinarily talented people who love what they do, get excited by innovative ideas, and aren’t afraid to show it. Enthusiasm, creativity, and collaboration...

  • Dynamics Support Specialist Position

    1 week ago

    Montréal, Canada Fed IT Full time

    At Fed IT, we are seeking a skilled Dynamics Support Specialist to join our team. As a key member of our organization, you will be responsible for the configuration and maintenance of our Dynamics 365 Finance & Operations deployment.The successful candidate will have a strong understanding of Dynamics 365 best practices and be able to make recommendations to...

  • Technical Support Specialist

    5 months ago

    Montréal, Canada Aptos LLC Full time

    **Making a job change is a big decision. Why consider Aptos?** You will join a team of remarkable colleagues who are committed and passionate about creating and delivering leading-edge solutions to the retail market. You will be part of an exciting growth journey where we will do everything possible to help you reach and exceed your career dreams. Our...

  • Sales Support Specialist

    5 months ago

    Montréal, Canada Hazelview Properties Services Inc. Full time

    About the Company: At Hazelview Properties we believe that apartments are more than bricks and mortar - they are an experience. Started in 1999 with one small building in Oakville Ontario, we now manage a portfolio of over 200 multi-family residential buildings throughout Alberta, Saskatchewan, Manitoba, Ontario, Quebec and Nova Scotia. Hazelview...

  • IT Support Specialist

    5 months ago

    Montréal, Canada ITM Global Services Full time

    **Position**: IT Support Specialist **Term**: Full-time or contract **Location**: Montreal, Quebec, Canada **ABOUT ITM** With over 25 years in the IT industry, and a proven track record of success, ITM Global Services (ITM) is a well-recognized and award-winning company providing a full suite of IT services and solutions to our customers including: - IT...

  • Dynamics Support Specialist

    2 weeks ago

    Montréal, Canada Fed IT Full time

    Job Title: Dynamics Support SpecialistFed IT is seeking a skilled Dynamics 365FO support analyst to join our team. The successful candidate will be responsible for configuration changes and maintenance of our Dynamics 365FO deployment.Main Responsibilities:Participate in the Dynamics 365FO implementation projectWork closely with the implementing partner to...

  • IT Support Specialist

    5 months ago

    Montréal, Canada PIXMOB Full time

    PixMob is one of the world’s leaders in creating immersive experiences for live events. You might have seen 60,000 people lighting up at the Super Bowl. Or at a Coldplay concert. Our goal is to ignite collective joy for fans worldwide. We work with international artists, event organizers, sports teams and brands who care about creating unique & memorable...

  • Supporter Engagement Specialist

    5 months ago

    Montréal, Canada Canadian Cancer Society Full time

    **Job Title**: Supporter Engagement Specialist **Location**:Montreal **Work Model**: Hybrid Work Model **Salary Band**: 4 ($39,000 - $65,000 CAD) **WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)?** The Canadian Cancer Society works tirelessly to save and improve lives. We fund the brightest minds in cancer research. We provide a compassionate support system...

  • Application Production Support Specialist

    5 months ago

    Montréal, Canada Auum solutions Full time

    _Applicant must be in Quebec_ **Title**: Application Production Support Specialist **Location**: Montreal, 3 days/week face-to-face **Type**:Long Term Contract (12+ months) **Introduction**: Join a rock-solid organization as our client’s next Application Production Support Specialist and sit at the center of projects that drives decisions. You’ll...

  • Technology Support Specialist

    5 months ago

    Montréal, Canada BFL CANADA Full time

    **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. - We inspire...

  • IT Support Specialist

    4 months ago

    Montréal, Canada Enerkem Inc. Full time

    Company Description Being part of a growing company in the cleantech sector and contributing to the global transition to a circular economy appeals to you? That’s exactly what our employees do every day when they come to work. Enerkem is based on a revolutionary idea: transforming non-recyclable and non-compostable waste into clean fuels and renewable...

  • Collision and Hail Support Specialist

    5 months ago

    Montréal, Canada AutoCanada Inc. Full time

    **Collision and Hail Support Specialist** **AutoCanada - Montreal** **Montreal, Quebec** **Compensation: $45,000 to $55,000 per year** **Schedule: Monday to Friday, 8 am to 5 pm** At **AutoCanada **we are looking for Collision and Hail Support Specialist to provide professional administrative support to the leadership team to support operating...

  • Regional Administrative Specialist

    5 months ago

    Montréal, Canada MD Financial Management Full time

    Requisition ID: 193851 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. As top talent in today’s market, we appreciate you have choices. We understand that you’re carefully evaluating everything we have to offer before hitting the ‘submit resume’ button. We know that you are looking for an...