President's Office Assistant

2 weeks ago

North Vancouver, Canada Capilano University Full time

Please note, the successful candidate is required to work onsite during regular business hours.

We are targeting a mid June start date.

Location

Working with us

At Capilano University, students are our focus. Employees play an essential role in creating an exceptional learning experience for students and a thriving campus community. Together, we are a high-performing team of individuals who make Capilano University one of the leading teaching universities in British Columbia and one of BC’s Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly and dynamic work environment.

Do you share our purpose and passion?

What you’ll do

Reporting to the Executive Assistant to the President, the Executive Offices Assistant performs administrative and clerical work in support of the President and Vice-Presidents offices, often of a confidential and sensitive nature. The incumbent is primarily responsible for performing reception duties, assisting the EA and the President with calendar management, administrative tasks, projects and events coordination as well as for providing general clerical support to the office in accordance with well-established practices and procedures, and by following verbal or written instructions. The department requires a collaborative team approach to ensure effective and efficient service to the University community.

  • Provides reception services for the President’s office. Professionally greets and welcomes visitors, assists student walk-ins with enquiries, and ensures general cleanliness of area.
  • Manages the President’s and President’s Office complex and changing calendars while, adhering to University protocols, prioritizes meetings that adhere to the President’s and University’s strategic priorities.
  • Orders and maintains an inventory of office supplies for the President’s Office by monitoring stock levels and processing supply orders accordingly.
  • Updates and maintains President’s Office web pages.
  • Provides assistance by arranging meetings, tracking attendance, researching special interest topics, responding to routine queries and other related matters as required.
  • Reserves meeting rooms, orders catering and room set up, and assists with audio/visual set ups for meetings and events.
  • Assists with, attends planning meetings, and performs assigned tasks related to events for the President’s Office.
  • Arranges travel and accommodations for the President.
  • Assists with reconciliation of purchase cards, processing business expense reimbursements and vendor contracts.
What you’ll bring
  • Minimum completion of a post-secondary certificate or diploma. A bachelor’s degree is an asset.
  • Completed training in MS Office, office practices and procedures, website management and information systems.
  • Two to three years of progressive experience in administrative or executive support roles.
At Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life.

Take a sneak peek to see what it is like to work at Capilano University.

Days and Hours of Work

Our standard work week is Monday to Friday, 8:30am – 4:00pm.

Bridge Period (if applicable)

Pay Group

Pay Group 2

This position has a salary range of $49,357 (minimum) to $65,810 (midpoint) to $69,100 (maximum) per annum. Employment offers will typically be made between the minimum and midpoint of the range and are determined by knowledge, experience and internal equity.

Additionally, Capilano University also offers a competitive total rewards package (college pension plan, employer paid benefit premiums, health spending account, modified work week, remote working options, etc.)

Required fields are indicated with an asterisk (*).

  • * Do you have a bachelor's degree?
    • Yes
    • No
  • * Do you have two recent years of progressive work experience in either an administrative or executive support role?
    • Yes
    • No
  • * Do you possess advanced computer skills in Outlook, Word, Excel, and PowerPoint, using Office 365?
    • Yes
    • No
  • * Do you have experience managing complex calendars and/or schedules?
    • Yes
    • No
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