President's Office Assistant

4 weeks ago

North Vancouver, Canada Capilano University Full time

**Competition Number**
- S181156P**Position Title**
- President's Office Assistant**Position Number**
- E99961**Employee Group**
- Exempt (non-union support staff)**Position Status**
- Regular Full-Time**Start Date**

**End Date (if applicable)**

**Department**
- President's Office**Additional Notes**We are targeting a mid to late June start date.**Location**
- North Vancouver**Working with us**
- At Capilano University, students are our focus. Employees play an essential role in creating an exceptional learning experience for students and a thriving campus community. Together, we are a high-performing team of individuals who make Capilano University one of the leading teaching universities in British Columbia and one of BC’s Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly and dynamic work environment.
- Do you share our purpose and passion?**What you’ll do**
- Reporting to the Executive Assistant to the President, the President’s Office Assistant carries out a range of administrative duties to support the President and Vice-Presidents’ offices. This often involves handling confidential and sensitive matters. The primary role of the incumbent is to assist the Executive Assistant and the President in managing calendar, executing various administrative tasks, assisting with coordination of projects and events, and providing overall administrative support to the office. This is done in accordance with established practices and procedures, and by adhering to both verbal and written instructions. A collaborative team approach is essential within the department to ensure delivery of efficient and effective service to the University community.
- Manages the President’s and President’s Office complex and changing calendars while adhering to university protocols, prioritizes meetings that adhere to the President’s and University’s strategic priorities.
- Receives confidential and/or sensitive information from a variety of internal and external sources and distributes to the Executive Assistants accordingly.
- Maintains and updates confidential Executive information, records, and files.
- Prepares and circulates agendas and minutes and produces complete and accurate meeting minutes, as required.
- Provides reception services for the President’s office. Professionally greets and welcomes visitors, assists student walk-ins with enquiries, and ensures general cleanliness of area.
- Receives, sorts, and distributes incoming mail and prepares outgoing mail for the President’s Office.

**What you’ll bring**
- Minimum completion of a post-secondary certificate or diploma, a bachelor’s degree is an asset.
- Two to three years of progressive experience in administrative or executive support roles.
- Proficient in MS Office.
- Knowledge of office management systems and procedures, website management.
- Excellent time management, organizational and Planning skills with ability to prioritize work.
- Enthusiasm, teamwork, collaboration, attention to detail, work quality and accuracy.

**For more information**
- For more information, please see the complete**job description.**

**Benefits**
- At Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life.
- Take a **sneak peek** to see what it is like to work at Capilano University.Posting Detail Information

**Days and Hours of Work**
- Our standard work week is Monday to Friday, 8:30am - 4:00pm.**Bridge Period (if applicable)**

**Pay Group**
- 2**Salary**
- This position has a salary range of $49,357 (minimum) to $65,810 (midpoint) to $69,100 (maximum) per annum. Employment offers will typically be made between the minimum and midpoint of the range and are determined by knowledge, experience and internal equity.
- Additionally, Capilano University also offers a competitive total rewards package (college pension plan, employer paid benefit premiums, health spending account, modified work week, remote working options, etc.)**Union**
- N/A**Job Open Date**
- 05/15/2024**Job Close Date**
- 06/03/2024**Open Until Filled**
- No

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