Office Administrative Assistant

2 weeks ago

Vancouver, Canada School District #39 (Vancouver) Full time

Office Administrative Assistant

(Office Support C)

**Location**: Sir Wilfrid Laurier Elementary

**Position Type**: Permanent

**Working Months**: September to June each year

**Hours**: 7 hours per day

**Salary**: $34.79 per hour

+Extensive benefits and municipal pension plan

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems.

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the x?m?θk??y? ?m (Musqueam), S?wxwú7mesh Úxwumixw (Squamish Nation) & s?lilw?ta? (Tsleil-Waututh Nation). We embrace Indigenous ways of knowing and learning and work to expand Indigenous perspectives across the curriculum and within our 107 schools and programs, where more than 50,000 students learn and grow.

**In this role, you will**:
Perform office functions to support the school

Provide confidential administrative services to the Principal

Relieve the Principal of administrative detail wherever possible by dealing with matters not requiring the Principal's personal attention

From copy, rough draft or general instructions prepare or type a variety of form letters and other routine correspondence, reports, charts, records and newsletters

Prepare and maintain a variety of standard office records, compiles and prepares summaries and reports

**Perform routine accounting duties**: post and maintains journals, make payments for local purchases, reconcile school bank and district accounts, process invoices, purchase requisitions and requests for reimbursement

Maintain an online collection system

Act as a school cashier to receive monies, issue change and receipts, prepare bank deposits, reconcile bank accounts and prepare cash receipt records and summaries

Order school supplies and receive deliveries to the school

Register and process student registrations and data enter student records

Act as receptionist to greet visitors, answer telephone, routes phone calls, direct visitors and maintains a message service for school staff, students and others

Provide information and assistance to the public and other staff regarding policies, rules, regulations, and procedures

Assign and check the work of staff assigned to assist in the school office

Perform other work within the job band as assigned

**Qualifications**:
Completion of Grade 12 plus one (1) year post-secondary training in business/office administration and a minimum of three (3) years of office experience or an equivalent combination of education and experience

Thorough knowledge and experience with Microsoft Office programs

Exceptional customer service, interpersonal and communication skills

Excellent organizational skills and ability to establish priorities and meet deadlines.

Ability to work independently as well as in a team environment

Knowledge, coursework, training, or experience in Accounting/Bookkeeping is required

**Must be able to meet the following assessments**: Word (+70%) and Excel (+70%), composing correspondence and applicable Accounting assessments

Must be willing to obtain an Occupational First Aid Level 2 Certificate (5 days training) and be comfortable in the role of first aid attendant. Course fees are paid by the VSB and employees are paid at the regular day's rate during the training

Cover letter

Resume

A copy of your Work Permit or PR Card (if you are not a Canadian Citizen)

**HOW TO APPLY**:
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