President's Office Assistant

4 weeks ago

North Vancouver, Canada Capilano University Full time

**Competition Number**
- S181177P**Position Title**
- President's Office Assistant**Position Number**
- E99961**Employee Group**
- Exempt (non-union support staff)**Position Status**
- Regular Full-Time**Start Date**

**End Date (if applicable)**

**Department**
- President's Office**Additional Notes**We are targeting a late June start date.**Location**
- North Vancouver**Working with us**
- At Capilano University, learners are our focus. Employees play an essential role in creating an exceptional learning experience for and with learners and are central to a thriving campus community. Together, we are inspired by imagination and Capilano University is one of the leading teaching-focused universities in British Columbia and one of BC’s Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly, and dynamic work environment.**What you’ll do**
- Reporting to the Executive Assistant to the President, the President’s Offices Assistant performs administrative and clerical work in support of the President and Vice-Presidents offices, often of a confidential and sensitive nature. The incumbent is primarily responsible for performing reception duties, assisting the EA and the President with calendar management, administrative tasks, projects and events coordination as well as for providing general clerical support to the office in accordance with well established practices and procedures, and by following verbal or written instructions.
- The department requires a collaborative team approach to ensure effective and efficient service to the University community.
- Provides reception services for the President’s office. Professionally greets and welcomes visitors, assists student walk-ins with enquiries, and ensures general cleanliness of area.
- Manages the President’s and President’s Office complex and changing calendars while, adhering to University protocols, prioritizes meetings that adhere to the President’s and University’s strategic priorities.
- Receives confidential and/or sensitive information from a variety of internal and external sources and distributes to Executive Assistants accordingly.
- Maintains and updates confidential Executive information, records and files.
- Prepares and circulates agendas and minutes and produces complete and accurate meeting minutes, as required.
- Receives, sorts and distributes incoming mail and prepares outgoing mail for the President’s Office, including courier packages.

**What you’ll bring**
- Minimum completion of a post-secondary certificate or diploma in office management. A bachelor’s degree is an asset.
- Completed training in MS Office, office practices and procedures, website management and information systems.
- Two to three years of progressive experience in administrative or executive support roles

**For more information**
- For more information, please see the complete **job description.**

**Benefits**
- At Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life. Take a **sneak peak** to see what it is like to work at Capilano University.Posting Detail Information

**Days and Hours of Work**
- Our standard work week is Monday to Friday, 8:30am - 4:00pm. This position may include evenings, weekends and non-standard work weeks.**Bridge Period (if applicable)**

**Pay Group**
- 1**Salary**
- This position has a salary range of $45,914. (minimum) to $61,218 (midpoint) to $64,279 (maximum) per annum. Employment offers will typically be made between the minimum and midpoint of the range and are determined by knowledge, experience and internal equity.
- Additionally, Capilano University also offers a competitive total rewards package (college pension plan, employer paid benefit premiums, health spending account, modified work week, remote working options, etc.)**Union**
- N/A**Job Open Date**
- 05/31/2024**Job Close Date**
- 06/10/2024**Open Until Filled**
- No

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