Administrative Coordinator

1 month ago

Old Toronto, Canada Canadian Marketing Association Full time

About Us:

The Canadian Marketing Association (CMA) is the leading voice of the marketing profession in Canada, dedicated to championing marketing’s significant impact. We empower our members to excel through professional development, thought leadership contributions, networking opportunities, and by bolstering a robust regulatory climate for business success.

Role Overview:

The Administrative Coordinator (CEO & Council, Committee) at CMA plays a pivotal role in supporting the Association’s CEO, the CMA Council and the CMA Committee community of senior marketers and members of the CMA. This position requires a service and member-oriented individual, who’s a great relationship-builder.

You’re well suited to the opportunity if you have a strong attention to detail, take initiative, thrive in a collaborative and evolving environment, and you’re committed to delivering exceptional support for diverse stakeholders across a range of administrative and project management tasks.

Key Responsibilities:

  • Support marketing and community meeting and event coordination, as well as the management of the CEO’s calendar.
  • Organize and attend meetings with volunteer groups, ensuring seamless communication and efficient gathering of stakeholders.
  • Preparation of CEO, Council and Committee meeting materials, capturing detailed meeting notes, developing minutes post-meeting, and following up on action items with relevant stakeholders.
  • Maintain accurate records of attendance, member engagement, and contacts for effective follow-up and engagement strategies.
  • Collaborate with other teams to support deliverables in web/database updates and event organization and content delivery.
  • Develop and manage briefing notes, presentation materials, and marketing content to support CMA's vision and objectives.
  • Support the CEO in project coordination, drafting reports, presentations, Board and Member Relations and administration.
  • Accommodate varied tasks and duties as the need arises, showcasing adaptability and a proactive approach.

Skills and Qualifications:

  • A background in administration with exposure to marketing functions.
  • Proven organizational skills, strong attention to detail, and competency in managing calendars and multiple projects.
  • Outstanding communication skills, including excellent writing and editing abilities.

·       Proficiency in Microsoft Office, Excel, PowerPoint, Canva, and project management and CRM platforms (D365).

  • Strong interpersonal skills, capable of fostering collaboration and delivering projects that meet or exceed expectations.
  • Exceptional time management capabilities coupled with demonstrated experience managing projects, and a proven ability to navigate member and stakeholder relations with a positive, service-oriented attitude.
  • Team-oriented mindset with a genuine desire to support colleagues and members to achieve collective success.
  • Professionalism and experience in managing and delivering multiple priorities succinctly.
  • Ability to handle confidential materials exercising discernment and discretion.
  • An open and adaptable disposition, willing to embrace a variety of tasks in a changing environment.
  • A minimum of 2-4 years of related experience in an administrative role with responsibilities related to project management, marketing or coordination.

Preferred but not required qualifications:

Education: University or college degree

Knowledge: Sound understanding of government at provincial and federal levels, and familiarity with current trends and developments in politics and public policy.

Language: Bilingualism (English/French) would be an asset.

Interested candidates who are looking to contribute to the vibrant and growing field of marketing are invited to submit their cover letter and resume to careers@thecma.ca In your cover letter, please share why you’re excited about the opportunity and joining the CMA, and why you think you’re a great fit

CMA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Accommodations are available on request for candidates taking part in the recruitment process. Please contact careers@thecma.ca if you require special accommodations throughout the interview process.

#J-18808-Ljbffr

  • Administrative Coordinator

    4 weeks ago

    Old Toronto, Canada Randstad Canada Full time

    Are you looking for your next career opportunity? Do you have experience in reception or office administration? We are looking for a professional, well-spoken, and friendly individual to fill a role at a growing fund management company in Toronto's Financial District. This role is fully in-office, Monday through Friday, 8- 5 p.m., with a high potential for...

  • Finance and Administration Coordinator

    2 weeks ago

    Old Toronto, Canada Oceana, Inc. Full time

    Reports to: Senior Finance and Administration AnalystType: Temporary, 12 monthsLocation: Downtown Toronto, HybridExpected Start Date: July 15, 2024SummaryOceana Canada is an independent charity committed to rebuilding Canada’s oceans by winning science-based policy victories that increase biodiversity and abundance. We have successfully campaigned to end...

  • Finance and Administration Coordinator

    2 weeks ago

    Old Toronto, Canada Oceana, Inc. Full time

    Reports to: Senior Finance and Administration AnalystType: Temporary, 12 monthsLocation: Downtown Toronto, HybridExpected Start Date: July 15, 2024SummaryOceana Canada is an independent charity committed to rebuilding Canada’s oceans by winning science-based policy victories that increase biodiversity and abundance. We have successfully campaigned to end...

  • Finance and Administration Coordinator

    2 weeks ago

    Old Toronto, Canada Oceana, Inc. Full time

    Reports to: Senior Finance and Administration AnalystType: Temporary, 12 monthsLocation: Downtown Toronto, HybridExpected Start Date: July 15, 2024SummaryOceana Canada is an independent charity committed to rebuilding Canada’s oceans by winning science-based policy victories that increase biodiversity and abundance. We have successfully campaigned to end...

  • Administrative Coordinator

    3 days ago

    Toronto, Canada Schlegel Villages - Maynard Nursing Home Full time

    **Maynard Nursing Home located in Toronto, Ontario has an exciting opportunity for a Full-Time Administrative Coordinator to join their team.** **You can be you while being a part of our family.** At Schlegel Villages we are redefining elder care through innovation, village design and culture change, but we know the key to our village success, and our...

  • Coordinator of Administration

    2 months ago

    Toronto, Canada Institute for Catastrophic Loss Reduction (ICLR) Full time

    Job Overview: We are seeking an organized and detail-oriented Administrative Coordinator to join our team. The Administrative Coordinator will: Assist with the administration of ICLR’s London Climate Resilience Centre and the Institute’s roadshow program. (About 75% of your time.) 1. Support the ICLR Resilience Solutions program, as directed by the...

  • Administrative Coordinator

    2 months ago

    Toronto, Canada Ontario Securities Commission Full time

    **Administrative Coordinator** **Communications, International and Stakeholder Affairs Branch** **Permanent, Full-time** **File #23-61** **Who We Are** The **Ontario Securities Commission (OSC)** is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the...

  • Administrative Coordinator

    2 weeks ago

    Toronto, Canada RamSoft Full time

    **What are we looking for?** With over 25 years of experience in web radiology, RamSoft is dedicated to delivering award-winning, fully customizable, feature-rich solutions for healthcare providers around the world. We're currently seeking an Administrative Coordinator to join our team! The role of the Administrative Coordinator is to provide...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada Ontario Securities Commission Full time

    General Counsel Office Regular, Full time Closing Date: February 25, 2024 The Ontario Securities Commission (OSC) is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures Act. The mandate of the OSC is to provide protection to...

  • Administrative Coordinator

    2 days ago

    Toronto, Canada Verity Real Estate Full time

    **Full-Time Administrative Coordinator** **PLEASE NOTE - Only applicants who submit a cover letter and resume will be considered.** Please answer these questions: - How do you stay organized (what tools do you use)? - What ONE (1) specific skill would make you best suited for this position? We support racial, social & economic justice and strongly...

  • Administrative Coordinator

    2 months ago

    Toronto, Canada Financial Services Regulatory Authority of Ontario (FSRA) Full time

    At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we’re passionate about protecting consumers. Our principles-based approach means we can quickly and effectively respond to the changing needs of consumers and the industry. Our team combines industry expertise with commitment to public...

  • Administrative Coordinator

    2 weeks ago

    Toronto, Canada Angus Consulting Management Limited Full time

    ACML’s Operations team is growing! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! **WHO ARE WE?** With over 50 years of experience...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada Canadian Association of Community Health Centres Full time

    Overview: **The Canadian Association of Community Health Centres (CACHC)** is the federal voice for Community Health Centres and community-oriented, people-centred primary health care across Canada with a mission to support Community Health Centres, working collaboratively to advance health equity and wellbeing for all communities. **Position Summary**: The...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada Financial Services Regulatory Authority of Ontario (FSRA) Full time

    FSRA is guided by our vision of financial safety, fairness and choice for Ontarians. We achieve this by public service through dynamic, principles-based and outcomes-focused regulation. FSRA is committed to attracting and retaining exceptional people who bring energy, expertise, and experience. This includes providing a comprehensive total rewards package...

  • Administrative Coordinator

    2 months ago

    Toronto, Canada Ministry of Energy Full time

    Join our dynamic team as an Administrative Coordinator for the Strategic Network and Agency Policy Division's Assistant Deputy Minister's (ADM) Office! If you have a keen eye for detail, a proactive attitude, and a passion for delivering outstanding customer service, this is the perfect opportunity for you. In this role, you will thrive in a challenging and...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada Canadian Institute of Plumbing & Heating Full time

    We are looking for a Full Time Administrative Coordinator to undertake a variety of administrative tasks. To be an excellent administrative coordinator, you must be organized and very detail oriented. You must have the ability to handle multiple tasks and duties simultaneously. Assist the managers in facilitating the effective management of programs and...

  • Administrative Coordinator

    3 days ago

    Toronto, Canada Syed Consulting Group Full time

    **About us** We are professional, agile, professional and our goal is to At Syed Consulting, we are dedicated to being your partner in health. We provide comprehensive healthcare while fostering health empowerment and personal responsibility. Our goal is to help you achieve optimal psychological and physical wellness.. Our work environment includes: -...

  • Administrative Coordinator

    3 days ago

    Toronto, Canada Ontario Institute for Cancer Research Full time

    **Position: Administrative Coordinator** **Site: MaRS Centre, Toronto** **Department: Computational Biology** **Reports To: Director, Computational Biology** **Salary: Commensurate with level of experience** **Hours: 35 hours/week** **Job Type: Hybrid** **Status: Full-time, Temporary (1-year contract)** The Ontario Institute for Cancer Research (OICR) is...

  • Administrative Coordinator

    2 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/31/2023 **Req ID**: 31585 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Department of Radiation Oncology **Campus**: St. George (Downtown Toronto) **Position Number**: 00049261 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the...

  • Administrative Coordinator

    3 weeks ago

    Toronto, Canada Ontario Institute for Cancer Research Full time

    **Position: Administrative Coordinator** **Site: MaRS Centre, Toronto** **Department: Computational Biology** **Reports To: Director, Computational Biology** **Salary: Commensurate with level of experience** **Hours: 35 hours/week** **Job Type: Hybrid** **Status: Full-time, Temporary (Leave coverage until April 2024)** The Ontario Institute for Cancer...