See more Collapse

Administrative Operations Support Senior Coordinator

2 months ago

Vancouver, Canada Air Canada Full time
Administrative Operations Support Senior Coordinator - 35559

Location:VANCOUVER,BC,Canada
Posting Start Date: May 2, 2024
Posting End Date: May 16, 2024

Starting Salary:  $22.97/hour

Branch: Crew planning, Scheduling and Administration

Category:   Unionized (IAMAW – Clerical)

Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

Basic Function: 

Performs operational and/or administrative duties of a complex nature, using a variety of software applications. These positions require a high level of accuracy due to consequence of error and fines/penalties to the Company and/or loss of revenue. This position requires initiative and judgment.

Tasks and responsabilities

  • Create tables, graphs and prepare spreadsheets.
  • Sort and merge documents, reports, etc.
  • Research data and prepare reports
  • Edit and proofread
  • Work under pressure
  • Prepare, maintain, validate, input, and update data/files, records, documents, manuals, etc.
  • Receive, index and revise manuals or data
  • Prepare correspondence
  • Receive and direct all incoming calls
  • Provide assistance for outgoing calls, e.g. directory assistance, calling card
  • Refer external customers to appropriate areas, e.g. departments, employees
  • Assist other employees in the department
  • Arrange ground transportation for internal/external customers, e.g. taxis
  • Arrange travel and appointments
  • Liaise with internal/external customers
  • Research, resolve, and respond to internal/external customer issues and queries, verbally and/or in writing
  • Work with minimal or no supervision
  • Design, compose, format and produce correspondence, reports and documents using a variety of software applications
  • Prepare third party billings
  • Handle cash/cheques and related documentation
  • Verify and process invoices, claims and/or expenses 
  • Coordinate and make necessary arrangements for presentations, seminars, training sessions, interviews, etc.
  • Build, update and maintain schedules and staff rosters
  • Organize and prioritize workload to meet deadlines
  • Comply with Government Regulations, Company Policies, Collective Agreement and procedures
  • Administer Collective Agreements
  • Control distribution and maintain Company and technical publications
  • Maintain a high level of accuracy
  • Operate specific department/Company software programs
  • Develop and maintain schedules
  • Maintain confidentiality at all times
  • Maintain and develop accurate maintenance and/or technical records
  • Audit records
  • Monitor equalization of overtime
  • May be required to perform other related duties which do not affect the nature of the job

Task allocation may vary from one department to another

In addition to the above, may be required to perform the Tasks / Responsibilities as outlined in Assistant Coordinator and Coordinator Levels.

As one of the leading employers in Canada, we like to ensure our employees are well rewarded with a range of benefits including:

  • Air Canada staff love to travel and we have one of the most generous employee travel programs in the industry. You will be eligible for travel privileges for yourself and other eligible persons once you’ve completed twenty-eight (28) weeks of service.
  • We value your  wellbeing which is why we offer a wide variety of benefit plans, including health and dental, for you and your family.
  • Training and development tools to help unlock your full potential.

Qualifications

Education

  • High School graduation

Skills and knowledge

  • Good interpersonal skills
  • Excellent communication skills both written and verbal, as well as formatting and proofreading skills
  • Intermediate knowledge of Microsoft Office applications
  • Proficiency in spelling, punctuation and grammar
  • Aptitude for accuracy and detail
  • Aptitude for math

Experience

  • Minimum 3 years office experience

Specific requirements

  • Some positions require the ability to take minutes
  • Some positions may require lifting and climbing.
  • Some positions may require shift work and/or work staggered starting and stopping times 
  • Some positions may be exposed to weather conditions
  • Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibly of the candidates applying for this position.
  • Must be able to obtain and maintain any applicable transportation security clearances and additional authorizations. Please refer to Transport Canada site for more details.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

Indicates an external site which may not meet accessibility guidelines.

#J-18808-Ljbffr

We have other current jobs related to this field that you can find below

  • Community Operations Manager/coordinator

    3 weeks ago

    West Vancouver, Canada Amica Senior Lifestyles Full time

    Job Description: **_ COMMUNITY OPERATIONS MANAGER/COORDINATOR_** **_ Amica West Vancouver_** Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed to enriching the lives of seniors...

  • Coordinator, Administrative Operations

    4 days ago

    Vancouver, Canada PHSA Full time

    **Coordinator, Administrative Operations** BC Centre for Disease Control Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is...

  • Coordinator, Operations

    1 week ago

    Vancouver, Canada David Suzuki Foundation Full time

    Company Description **ABOUT US** The **David Suzuki Foundation** is a Canadian environmental non-profit organization, founded in 1990. We operate in English and French, with offices in Vancouver, Toronto and Montreal. We are a Canadian settler organization striving to protect climate, nature and communities, respecting the rights and title of Indigenous...

  • Coordinator, Administrative Operations

    3 days ago

    Vancouver, British Columbia, Canada PHSA Full time

    Coordinator, Administrative OperationsBC Centre for Disease ControlVancouver, BCIn accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in...

  • Coordinator, Administrative Operations, Provincial

    2 months ago

    Vancouver, Canada PHSA Full time

    **Coordinator, Administrative Operations - Provincial Laboratory Medicine Services (PLMS),** **PHSA Corporate,** **Vancouver, BC** Are you a highly organized person with strong administrative skills? The Coordinator, Administrative Operations, Provincial Laboratory Medicine Services., reports to the Executive Director, Corporate and Administrative...

  • IT Services Coordinator

    2 months ago

    Vancouver, Canada Connective Support Society Full time

    Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all. ROLE PURPOSE This role will be responsible for supporting and maintaining Connective information technology devices, business systems, and networks. The IT Coordinator will...

  • Operations - Facilities Operations Coordinator

    2 weeks ago

    Vancouver, Canada RainCity Housing and Support Society Full time

    RainCity Housing operates on the stolen, unceded, ancestral, traditional homelands of the Xʷməθkwəy̓əm, Sḵwx̱wú7mesh, and səl̓ílwətaʔɬ Nations in so-called Vancouver, the q̓íc̓əy̓, qʼʷa: n̓ƛʼən̓, kʷikʷəƛ̓əm, qiqéyt, SEMYOME, Stó꞉lō, and sc̓əwaθən məsteyəxʷ Nations in so-called Lower Mainland, and the shíshálh...

  • Administrative Coordinator

    3 days ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Hourly - Admin Coord - Med Dept (Gr8)Job TitleAdministrative Coordinator - Developmental PediatricsDepartmentHuman Resources and Administration | Department of Paediatrics | Faculty of MedicineCompensation Range$ $29.32 CAD HourlyPosting End DateJanuary 20, 2023Note: Applications will be accepted until...

  • Operations Support Coordinator

    2 months ago

    Vancouver, Canada British Columbia Maritime Employers Association Full time

    BCMEA represents approximately 49 waterfront employers and, by extension, the more than 9,400 people who work for them. BCMEA’s customer-members are ship owners and agents, stevedores, container, bulk, break bulk and cruise ship terminal operators. We help optimize our members’ operations by providing our expertise in labour relations, safety & training,...

  • Finance and Operations Coordinator

    3 days ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleFinance and Operations CoordinatorDepartmentAdministrative Staff and Managers | Vancouver School of EconomicsCompensation Range$4, $4,686.00 CAD MonthlyPosting End DateJune 2, 2023Note: Applications will be accepted until 11:59 PM on the day prior to the...

  • Coordinator, Administration

    2 months ago

    Vancouver, Canada BC Cancer Full time

    BC Cancer Vancouver, BC The Coordinator, Administration reports to the Senior Executive Leader and is responsible for the coordination of Senior Executive leadership teamwork and operations. The role coordinates strategic planning, including tracking and monitoring of strategic priorities, as well as supports engagement with key system partners and other...

  • Coordinator, Administration

    6 days ago

    Vancouver, Canada BC Cancer Full time

    BC Cancer Vancouver, BC The Coordinator, Administration reports to the Senior Executive Leader and is responsible for the coordination of Senior Executive leadership teamwork and operations. The role coordinates strategic planning, including tracking and monitoring of strategic priorities, as well as supports engagement with key system partners and other...

  • Operations Support Coordinator

    2 months ago

    Vancouver, Canada BC Maritime Employers Association Full time

    **Company**: BC Maritime Employers Association **Industry**: Training Safety & Recruitment **Level**: Operations Support Coordinator **Location**: Vancouver, BC **Compensation**: Salary + Benefits OVERVIEW OPERATIONS SUPPORT The BCMEA is recruiting for an Operations Support Coordinator within the Training, Safety & Recruitment department to support the...

  • Administrative Operations Coordinator

    2 weeks ago

    Vancouver, Canada Maison Birks Full time

    Established since 1879, Birks is a luxury jewellery store whose reputation is built on quality, exclusivity, unique design and excellence in service. We pride ourselves in offering meaningful experiences and in building intimate relationships with each and every one of our clients.As the - **Administrative Operations Coordinator** for our - **Patek...

  • Administrative Coordinator

    3 days ago

    Vancouver, British Columbia, Canada The University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr8)Job TitleAdministrative CoordinatorDepartmentMidwifery Program Administration | Department of Family Practice | Faculty of MedicineCompensation Range$4, $5,102.00 CAD MonthlyPosting End DateJune 11, 2024Note: Applications will be accepted until 11:59 PM on the...

  • Business Operations Coordinator

    2 months ago

    Vancouver, Canada PHSA Full time

    Job Summary: In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Business Operations...

  • Administrative Support

    3 days ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 2 (Gr3)Job TitleAdministrative Support (Leave Replacement)DepartmentGeering Up & Outreach Program | Dean's Office | Faculty of Applied ScienceCompensation Range$4, $4,190.00 CAD MonthlyPosting End DateApril 4, 2024Note: Applications will be accepted until 11:59 PM on the...

  • Ft -maintenance and Administrative Coordinator

    2 months ago

    Vancouver, Canada Connective Support Society Full time

    Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all. ROLE PURPOSE The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the supportive housing facility by...

  • Seniors Program Coordinator

    3 days ago

    Vancouver, British Columbia, Canada Capilano Community Services Society Full time

    Job Title: Seniors Program CoordinatorEmployer: Capilano Community Services SocietyLocation: 1733 Lions Gate Lane, North Vancouver, BCType of Position:Full-time, 35 hours per weekHours of Work:Monday to Friday 9:00am to 4:30pm. Flexible working arrangements can be negotiated as long as operational requirement are met.Wage Range: $27 to $29 per hour...

  • Administrative Coordinator

    3 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr8)Job TitleAdministrative CoordinatorDepartmentMidwifery Program Administration | Department of Family Practice | Faculty of MedicineCompensation Range$4, $5,102.00 CAD MonthlyPosting End DateJune 11, 2024Note: Applications will be accepted until 11:59 PM on the...