Administrative Support

6 days ago

Vancouver, British Columbia, Canada University of British Columbia Full time
Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 2 (Gr3)

Job Title

Administrative Support (Leave Replacement)

Department

Geering Up & Outreach Program | Dean's Office | Faculty of Applied Science

Compensation Range

$4, $4,190.00 CAD Monthly

Posting End Date

April 4, 2024

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date


At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary


This position provides financial, administrative, and clerical support to UBC Geering Up Engineering Outreach in the Faculty of Applied Science (APSC).

The position is responsible for assisting Geering Up and the Dean's Office Finance team by preparing financial documents, tracking accounts receivable and payable, submitting purchase cards and accounting errors, providing general administrative support to Geering Up programs as required.

The position works on the first finance clerical tasks, preparing documents in advance of sending them to the Senior Manager and appropriate Dean's Office team.

Organizational Status

Reports directly to the Geering Up Financial Coordinator. This position interacts regularly with student staff, the Geering Up administrative team, and parents.

This position also interacts with staff in Supply Management, APSC Finance, and external parties, working closely and taking direction from the Geering Up Financial Coordinator, the Associate Director in the APSC Dean's Office and Senior Manager, Geering Up & Outreach.

Work Performed

  • Finance
  • Prepares financial documents and performs accurate and timely data entry of financial documents (cash deposits, journal vouchers, invoices, travel and expense claims, and purchasing requisitions). Uses knowledge of UBC policy and practice to make decisions during document preparation
  • Tracks rejected transactions, follows up and resolves errors. Reviews financial paperwork to ensure appropriate supporting documentation is included and follows up when additional documentation is required
  • Assists the Dean's Office Finance team with the reconciliation of operating P/G's, following up on and resolving variances and discrepancies as required. Verifies/corrects information requiring the use of spreadsheets and Workday
  • Assists the Senior Manager, Financial Coordinator, Outreach Program Managers and Coordinators to run and collate monthly financial reports
  • Preparing bank deposits for Geering Up programs and preparing documentation for the Dean's Office Finance team to verify
  • Maintains files of financial transaction documents including supporting materials
  • Acts as a liaison between the Finance team and Geering Up administrative staff
  • Administrative and Reception
  • Tracks awarded bursaries and maintains bursary budget
  • Support with the tracking and reporting of registration and demographic statistics for partners
  • Performs other related duties as required
  • Hourly Staff Workday Appointments
  • Support hire requisitions in Workday to create positions
  • Work with Geering Up's recruitment team to hire staff into positions in a timely fashion, ensuring pay is unaffected
  • Terminate positions in Workday at the end of hired seasons
Consequence of Error/Judgement

Supervision Received

Works under general direction regarding projects and regular tasks. Receives specific instructions on unusual problems and on matters that depart from established practice. Performs familiar duties independently, consulting with the Financial Coordinator only on unusual problems or new initiatives. The Financial Coordinator verifies work.

Supervision Given

Not required to supervise; but may train temporary workers

Minimum Qualifications


High School graduation, plus one year of related training, plus two years of related experience, or an equivalent combination of education and experience.


  • Willingness to respect diverse perspectives, including perspectives in conflict with one's own
  • Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications

  • Administrative Support

    7 days ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Hourly - Administrative Support 2 (Gr3)Job TitleAdministrative SupportDepartmentWolf | Department of Civil Engineering | Faculty of Applied ScienceCompensation RangePosting End DateFebruary 13, 2023Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End...

  • Administrative Support

    6 days ago

    Vancouver, British Columbia, Canada Edge Catering Full time

    With Edge's reputation of exceptional quality standards, high level cuisine, excellent service consistency and client satisfaction, bring your drive for success to Edge Catering and join our busy corporate catering division. Edge is seeking a full-time permanent in-house office position for administrative support within our corporate team. This role will be...

  • Casual Tenant Support Worker

    7 days ago

    Vancouver, British Columbia, Canada Connective Support Society Full time

    Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all.ROLE PURPOSEThis position will provide casework and support to residents of Connective's programs to enhance their quality of life, to ensure the orderly and safe operation of...

  • Administrative Support 3

    7 days ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr7)Job TitleAdministrative Support 3DepartmentAdministrative Support | Department of Asian StudiesCompensation Range$4, $4,214.00 CAD MonthlyPosting End DateMay 5, 2023Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date...

  • Pt - Residence Support Worker, Justice

    7 days ago

    Vancouver, British Columbia, Canada Connective Support Society Full time

    Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all.This position will provide support to residents who are transitioning from correctional institutions to the community, easing their transition and assisting in their...

  • System Support Administrator

    6 days ago

    Vancouver, British Columbia, Canada Charter Full time

    Position Summary:The Systems Support Administrator will work within practiced team environments providing support of customer users, infrastructure, and technology.Skills Overview:Responsibilities & Accountabilities:Attend team huddles and be an active participant team planning activities.Use provided workflow tools to reflect the status of tickets, tasks,...

  • Administrative Support Worker

    6 days ago

    Vancouver, British Columbia, Canada Aramark Full time

    The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. This is a part time position, requiring commitment...

  • Sales and Administration Support

    6 days ago

    Vancouver, British Columbia, Canada O'regan Motors Limited Full time

    ABOUT US Being in the car business for over 100 years, O'Regan's knows what it takes to succeed in the automotive industry. It is our employees who drive our success which is why we provide rewarding career opportunities that prioritize growth and development. ABOUT THE ROLE As the Sales and Administration Support person, you will be responsible for...

  • Administrative Support Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Administrative Support AssistantJob ID: PL8283368Location: Vancouver, BCOverview:The Administrative Clerk completes clerical and general office support tasks to optimize the capacity of a business group or process in support of achieving its mandate. What you will be doing:Some work specific to supporting Real Time Systems group (shift and...

  • Administrative Support Assistant

    7 days ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Administrative Support AssistantJob ID: PL8283368Location: Vancouver, BCOverview:The Administrative Clerk completes clerical and general office support tasks to optimize the capacity of a business group or process in support of achieving its mandate. What you will be doing:Some work specific to supporting Real Time Systems group (shift and...

  • Administrative Support Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Administrative Support AssistantJob ID: PL8283368Location: Vancouver, BCOverview:The Administrative Clerk completes clerical and general office support tasks to optimize the capacity of a business group or process in support of achieving its mandate. What you will be doing:Some work specific to supporting Real Time Systems group (shift and...

  • Administrative & HR Support

    7 days ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr6)Job TitleAdministrative & HR SupportDepartmentAdministration & Operations | Department of Educational and Counselling and Psychology, and Special Education | Faculty of EducationCompensation Range$3, $4,082.00 CAD MonthlyPosting End DateMarch 15, 2023Note:...

  • 225 Float Support Worker

    7 days ago

    Vancouver, British Columbia, Canada RainCity Housing and Support Society Full time

    POSITION TITLE: Float Support WorkerPROGRAM: Various Programs (Vivian as Home Program)UNION:BCGEUSALARY: $26.42/hour (BCGEU grid 34) + $2.50/hour as a premium for night shifts.TYPE:Permanent, Part-Time, 0.8 FTESCHEDULE: Tuesday-Friday 11:30pm-7:30am; with a half hour unpaid meal breakSTART DATE: As soon as possiblePursuant to the Provincial Health Officer's...

  • Administrative Support 2

    7 days ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried Administrative Support 2 (Gr3)Job TitleAdministrative Support 2DepartmentClinical Practice Placement Unit | School of Nursing | Faculty of Applied ScienceCompensation Range$3, $3,727.00 CAD MonthlyPosting End DateApril 3, 2023Note: Applications will be accepted until 11:59 PM on the day prior to...

  • Clinic Administrative Support

    6 days ago

    Vancouver, British Columbia, Canada PHSA Full time

    Clinic Administrative SupportBC Centre for Disease ControlVancouver, BCAre you efficient and organized, with strong attention to detail? Help our clinic run effectively, so we can in turn provide the Support our clinic staff so we can in turn provide the best possible. The Clinic Administrative Support performs a variety of administrative support functions...

  • Administrative Support Secretary

    7 days ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    Salary The salary range for this position is CAD $25.86/Hr. - CAD $25.86/Hr. Job Summary Come work as a Administrative Support Secretary with Vancouver Coastal Health (VCH) Vancouver Coastal Health is looking for a Administrative Support Secretary to join the North Shore Staffing team at Lions Gate Hospital in North Vancouver, BC. Apply today to...

  • Administrative Store Support

    3 weeks ago

    Vancouver, British Columbia, Canada Walmart Canada Full time

    What you'll do...NEVER A DULL MOMENT.So much goes in to running a massive, successful enterprise like Walmart—and with the ever-changing retail landscape, keeping our stores running means facing fresh challenges, every single day. Our Administrative Store Support associates take on those challenges, solve those problems, and pull off invaluable feats...

  • Administrative Store Support

    1 month ago

    Vancouver, British Columbia, Canada Walmart Canada Full time

    What you'll do...NEVER A DULL MOMENT.So much goes in to running a massive, successful enterprise like Walmart—and with the ever-changing retail landscape, keeping our stores running means facing fresh challenges, every single day. Our Administrative Store Support associates take on those challenges, solve those problems, and pull off invaluable feats...

  • Operations Administrative Support Officer

    3 weeks ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Operations Administrative Support OfficerRequisition ID: 40470 OrganizationLocated on the traditional, ancestral and unceded lands of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world's...

  • Operations Administrative Support Officer

    7 days ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Requisition ID: 40470 Organization Located on the traditional, ancestral and unceded lands of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world's most liveable cities and is working...