Coordinator, Administrative Operations

1 week ago

Vancouver, Canada PHSA Full time

**Coordinator, Administrative Operations**

BC Centre for Disease Control

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Chief Operating Officer, BCCDC Operations, the Coordinator, Administrative Operations provides confidential administrative and project coordination and support for BCCDC administration and operational excellence. Manages calendar for the Chief Operating Officer, coordinates committee(s) including minute taking/agenda development and all activities related to the committee(s). Triages information of a sensitive and confidential nature, professionally represents the interests of the Chief Operating Officer and the organization, communicates in a compelling manner to influence and persuade internal and external stakeholder at all levels, and keeps the Chief Operating Officer apprised of issues and activities. Interacts with senior leaders, managers, and directors and works with other Administrative Assistants to organize and coordinate administrative and project functions of the BCCDC operations including workload and agency-wide activities and projects.

**What you’ll do**
- Produces and maintains a variety of accurate and well-designed documents including correspondence, expense claims, memos, minutes and meeting agendas. Maintains readily accessible paper-based and electronic information files. Produces a variety of documents and responds to correspondence received by the Central Administration Office.
- Develops, implements and supports office procedures consistent with PHSA and BCCDC best practice standards. Ensures the necessary flow of information through PHSA, the BCCDC and other partners while maintaining appropriate levels of security and confidentiality.
- Monitors contract expiry dates and liaises with Chief Operating Officer on upcoming contract expiry and renewals. Drafts contracts for approval and sign off by Chief Operating Officer.
- Conducts background research on various topics, summarizes information and drafts presentations.
- Coordinates and participates in project activities ensuring they are done in an efficient manner and are completed within the required timelines.
- Coordinates the dissemination of information and knowledge related to projects and initiatives to internal and external stakeholder groups through a variety of vehicles.
- Screens incoming materials, prioritizes items for immediate attention and distributes as appropriate. Develops and coordinates key committee meeting activities by developing the agendas and background materials, taking minutes, and ensuring timely follow-up actions.
- Ensures that administrative matters are organized and dealt with in a timely, organized and professional manner. Assists with transition for new and outgoing central office staff.

**What you bring**

**Qualifications**:

- A level of education, training and experience equivalent to a Bachelor’s degree in Planning, Business Administration, Social Sciences, Health Administration or related field supplemented by completion of courses in project management, and five (5) years of experience in a responsible administration, project management and business operations role at a senior level in a health, social services, government or community organization.
- Demonstrated initiative, high motivation, independent problem solving and creative solutions implementation capabilities. Proven organization skills and ability to coordinate multiple projects and meet deadlines with high attention to detail. Demonstrated ability to manage projects on time and budget. Demonstrated ability to work in a complex fast paced environment with mínimal supervision and procedural guidelines and to be flexible to meet and adapt to changes in organizational and project priorities. Demonstrated advanced skills in word processing, spreadsheet, planning and presentation software. Excellent written and verbal communications skills. Strong people and team skills with demonstrated ability to engage others both internal and external to PHSA and provide guidance, leadership and facilitation for problem solving. Demonstrated organizational skills and ability to prioritize workload and work under pressures to meet multiple deadlines.
- Valid Drivers’ License.

Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the

  • Coordinator, Administrative Operations

    6 days ago

    Vancouver, British Columbia, Canada PHSA Full time

    Coordinator, Administrative OperationsBC Centre for Disease ControlVancouver, BCIn accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in...

  • Administrative Operations Coordinator

    2 weeks ago

    Vancouver, Canada Maison Birks Full time

    Established since 1879, Birks is a luxury jewellery store whose reputation is built on quality, exclusivity, unique design and excellence in service. We pride ourselves in offering meaningful experiences and in building intimate relationships with each and every one of our clients.As the - **Administrative Operations Coordinator** for our - **Patek...

  • Administrative Operations Coordinator

    6 days ago

    Vancouver, British Columbia, Canada Maison Birks Full time

    Established since 1879, Birks is a luxury jewellery store whose reputation is built on quality, exclusivity, unique design and excellence in service. We pride ourselves in offering meaningful experiences and in building intimate relationships with each and every one of our clients.As the- Administrative Operations Coordinator for our- Patek Phillipe/Graff...

  • Coordinator, Operations

    2 weeks ago

    Vancouver, Canada David Suzuki Foundation Full time

    Company Description **ABOUT US** The **David Suzuki Foundation** is a Canadian environmental non-profit organization, founded in 1990. We operate in English and French, with offices in Vancouver, Toronto and Montreal. We are a Canadian settler organization striving to protect climate, nature and communities, respecting the rights and title of Indigenous...

  • Administrative Coordinator, Operations

    2 weeks ago

    Vancouver, Canada The Cadillac Fairview Corporation Ltd Full time

    **Role impact**: To coordinate various operations, maintenance, and project activities at a major Shopping Centre and a number of Office Towers located in Downtown Vancouver. **What you will deliver**: - Coordinate all aspects of client moves (including move-ins, move-outs, expansions, relocations, renewals, etc.) at the properties in a timely manner,...

  • Administrative Coordinator, Operations

    6 days ago

    Vancouver, British Columbia, Canada The Cadillac Fairview Corporation Limited Full time

    _Role Impact:_To coordinate various operations, maintenance, and project activities at a major Shopping Centre and a number of Office Towers located in Downtown Vancouver._What you will deliver:_ Coordinate all aspects of client moves (including moveins, moveouts, expansions, relocations, renewals, etc.) at the properties in a timely manner, ensuring that...

  • Administrative Coordinator, Clinic Operations

    4 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative Coordinator, Clinic Operations Department Student Health Services Operations | Student Health and Wellbeing | VP Students Compensation Range Posting End Date June 7, 2023 Note: Applications will be accepted until 11:59 PM...

  • Administrative Coordinator, Operations

    2 months ago

    Vancouver, Canada The Cadillac Fairview Corporation Limited Full time

    **_Role Impact:_** To coordinate various operations, maintenance, and project activities at a major Shopping Centre and a number of Office Towers located in Downtown Vancouver. **_What you will deliver:_** - Coordinate all aspects of client moves (including move-ins, move-outs, expansions, relocations, renewals, etc.) at the properties in a timely manner,...

  • Operations Coordinator

    7 days ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr6)Job TitleOperations CoordinatorDepartmentAdministrative Support | Department of SociologyCompensation Range$3, $4,082.00 CAD MonthlyPosting End DateMarch 10, 2023Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job...

  • Canadian Payments Administrator

    3 weeks ago

    Vancouver, Canada Push Operations Full time

    Find a job that you love. We're a team of fun and driven individuals disrupting the environment of employee management. We help entrepreneurs streamline their operations by automating management tasks, allowing them to do more of what they love. **_*Please note that this position is a Hybrid full time and based at our office in Downtown Vancouver. Office...

  • Operations Coordinator

    1 week ago

    Vancouver, Canada Michael Smith Health Research BC Full time

    **Michael Smith Health Research BC** Michael Smith Health Research BC, funded by the Government of British Columbia, is BC’s health research agency. We strengthen the province’s health research system by supporting the people, institutions and activities that generate and use research-based knowledge to promote, restore and maintain the health of...

  • Operations Coordinator

    6 days ago

    Vancouver, British Columbia, Canada Michael Smith Health Research BC Full time

    Michael Smith Health Research BCMichael Smith Health Research BC, funded by the Government of British Columbia, is BC's health research agency. We strengthen the province's health research system by supporting the people, institutions and activities that generate and use research-based knowledge to promote, restore and maintain the health of British...

  • Operations Coordinator

    4 days ago

    Vancouver, Canada Wildpack Beverage Full time

    **Job Description** **- Operations Coordinator** **Location: Vancouver** **Full-time** **About Wildpack** Wildpack is a rapidly growing and established co-packaging and co-manufacturer with multi-site facilities for both non-alcoholic and alcoholic beverages. Wildpack produces and packages ready-to-drink beverages for a variety of brand owners in the...

  • Administrative Coordinator

    3 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Coordinator Department Administrative Support | School of Journalism, Writing and Media Compensation Range $4,460.00 - $4,686.00 CAD Monthly Posting End Date June 23, 2023 Note: Applications will be accepted until 11:59...

  • Operations Coordinator

    3 weeks ago

    Vancouver, Canada VITALITY l vitamins & supplements Full time

    **Operations Coordinator** You are looking for a hands-on role in a small team where your work makes a daily contribution to the efficiency and growth of the Company. We have big plans and need help to get there! This role is for a self-starter who is willing to take on both small and big tasks. You are motivated, have good problem solving and excellent...

  • Operations Coordinator

    3 weeks ago

    Vancouver, Canada VITALITY l vitamins & supplements Full time

    **Operations Coordinator** You are looking for a hands-on role in a small team where your work makes a daily contribution to the efficiency and growth of the Company. We have big plans and need help to get there! This role is for a self-starter who is willing to take on both small and big tasks. You are motivated, have good problem solving and excellent...

  • Administrative Coordinator

    6 days ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Hourly - Admin Coord - Med Dept (Gr8)Job TitleAdministrative Coordinator - Developmental PediatricsDepartmentHuman Resources and Administration | Department of Paediatrics | Faculty of MedicineCompensation Range$ $29.32 CAD HourlyPosting End DateJanuary 20, 2023Note: Applications will be accepted until...

  • Administrative Coordinator

    6 days ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleAdministrative CoordinatorDepartmentAdministrative Support | School of Journalism, Writing and MediaCompensation Range$4, $4,686.00 CAD MonthlyPosting End DateJune 23, 2023Note: Applications will be accepted until 11:59 PM on the day prior to the Posting...

  • Project Coordinator

    3 weeks ago

    Vancouver, Canada Push Operations Full time

    Find a job that you love. We're a team of fun and driven individuals disrupting the environment of employee management. We help entrepreneurs streamline their operations by automating management tasks, allowing them to do more of what they love. **The Company**: Push is an all-in-one platform that helps businesses grow and scale their companies by...

  • Administrative Coordinator

    3 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level A Job Title Administrative Coordinator Department Research Group | Merida Labs | Department Mechanical Engineering | Faculty of Applied Science Compensation Range $5,063.67 - $7,294.50 CAD Monthly The Compensation Range is the span between the minimum and...