executive assistant

2 months ago


Saint Jacobs, Canada Mayk Ideas Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 42.5 hours per week
  • Education: Bachelor's degree
  • Experience: 5 years or moreWork setting
  • Consulting firm
  • General officeTasks
  • Compile data to prepare documents
  • Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
  • Supervise staff
  • Train staff
  • Analyze incoming and outgoing memoranda, submissions and reports
  • Prepare and co-ordinate the production and submission of summary briefs and reports
  • Prepare agendas and make arrangements for committee, board and other meetings
  • Conduct research
  • Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
  • Liaise with departmental and corporate officials and with other organizations and associations
  • Leading/instructing groups
  • Plan, organize, direct, control and evaluate daily operations
  • Provide customer service
  • Arrange travel, related itineraries and make reservations
  • Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
  • Manage events
  • Type and proofread correspondence, forms and other documentsComputer and technology knowledge
  • SharePoint
  • Accounting software
  • Human resources software
  • MS PowerPoint
  • MS Excel
  • MS Office
  • MS Outlook
  • MS Word
  • Quick Books
  • Spreadsheet
  • Microsoft Dynamics AX (x++)Area of work experience
  • Construction
  • Human resources
  • Marketing
  • Sales
  • Correspondence
  • Project coordination
  • Business administration/managementSecurity and safety
  • Criminal record checkTransportation/travel information
  • Valid driver's licence
  • Own transportation
  • Own vehicle
  • Willing to travelWork conditions and physical capabilities
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workloadPersonal suitability
  • Accurate
  • Dependability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Initiative
  • Organized
  • Reliability
  • Team player
  • Hardworking
  • Quick learner
  • ProactiveScreening questions
  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?Health benefits
  • Dental plan
  • Health care planOther benefits
  • Free parking available
  • Paid time off (volunteering or personal days)
  • Team building opportunities
  • Parking available

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