Project Administration/project Coordinator

3 weeks ago

Brampton, Ontario, Canada exp Full time

Project Administration/Project Coordinator

Brampton, ON

At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Project Administration/Project Coordinator

EXP is currently searching for a Project Administration/Project Coordinator in our Brampton, ON office. Our team works in a fast-paced and growth-oriented environment, ideally suited for individuals who are self-starting and are eager to continue to expand their knowledge in business and project management.

What a day at EXP has in store for you

  • Provide administrative support to the Sr. Director, Engineering, and key discipline managers, coordinate and manage activities and projects.
  • Maintain, update, and manage calendar for Sr. Director, Engineering.
  • Schedule meetings, book meeting rooms, and help with all meeting types within the group.
  • Coordinate, attend, and take minutes for weekly management meetings, including monitoring and tracking action items.
  • Organize project documents by formatting and maintaining project-specific templates.
  • Coordinate Business Travel including booking hotels and flights.
  • Recognize the value of working in a dedicated team environment with a proven track record for quality products, and on-time delivery.
  • Work on project teams, including design engineers, design/drafters, and other members of the project, and use time management skills to ensure the team stays on track.
  • Coordinate meetings with multiple stakeholders (e.g., clients, contractors, vendors, etc.) as necessary to meet project objectives.
  • Conduct onboarding for new hires, and coordinate any general office moves with facilities.
  • Support the Records Management system and provide day-to-day troubleshooting assistance.
  • Liaise between various departments to ensure effective communication and execution of projects.
  • Other related duties as assigned.

What your experience looks like

  • University degree.
  • 5+ plus years of relevant work experience.
  • Report and proposal writing, as well as formatting.
  • Excellent oral and written communication skills are required.
  • Candidate must be proficient in Microsoft Office Suite with particular skills in Outlook, Word, Excel, and PowerPoint.
  • Proficient working in internet/intranet and network environment.
  • Self-motivated with good organizational skills to prioritize tasks and meet deadlines.
  • Proven experience working in an environment where a high level of confidentiality is priority.

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