Project Coordinator

2 months ago

Brampton, Ontario, Canada EXP Full time

Project Administration/Project Coordinator

About the Role

EXP is seeking a highly organized and detail-oriented Project Administration/Project Coordinator to join our team in Brampton, ON. As a key member of our team, you will provide administrative support to our Sr. Director, Engineering, and key discipline managers, coordinate and manage activities and projects.

Key Responsibilities

  • Provide administrative support to the Sr. Director, Engineering, and key discipline managers, coordinate and manage activities and projects.
  • Maintain, update, and manage calendar for Sr. Director, Engineering.
  • Schedule meetings, book meeting rooms, and help with all meeting types within the group.
  • Coordinate, attend, and take minutes for weekly management meetings, including monitoring and tracking action items.
  • Organize project documents by formatting and maintaining project-specific templates.
  • Coordinate Business Travel including booking hotels and flights.
  • Work on project teams, including design engineers, design/drafters, and other members of the project, and use time management skills to ensure the team stays on track.
  • Coordinate meetings with multiple stakeholders, including clients, contractors, vendors, as necessary to meet project objectives.
  • Conduct onboarding for new hires, and coordinate any general office moves with facilities.
  • Support the Records Management system and provide day-to-day troubleshooting assistance.
  • Liaise between various departments to ensure effective communication and execution of projects.

Requirements

  • University degree.
  • 5+ years of relevant work experience.
  • Report and proposal writing, as well as formatting.
  • Excellent oral and written communication skills are required.
  • Candidate must be proficient in Microsoft Office Suite with particular skills in Outlook, Word, Excel, and PowerPoint.
  • Proficient working in internet/intranet and network environment.
  • Self-motivated with good organizational skills to prioritize tasks and meet deadlines.
  • Proven experience working in an environment where a high level of confidentiality is priority.

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