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Administrative Assistant

2 months ago

Vancouver, British Columbia, Canada Scotiabank Full time

Administrative Assistant - BC & Yukon Regional Office

Requisition ID: 202671

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The BC & Yukon Regional Office is seeking an Administrative Assistant

Accountabilities:

Provide PC services and support by:

  • Producing documents from written material / rough drafts (e.g. letters / memos / reports);
  • Proofreading work/output against source documents
  • Inputting / formatting spreadsheets (Level 1 Complexity – simple formulas)
  • Set up presentations from written material / rough drafts (Level 1 Complexity – e.g. Power Point)
  • Conducting back up of systems
  • Responding to requests for technical assistance relating to standard software issues.

Assist with maintenance of department's record keeping and budget processes by:

  • Preparing entries / transactions and supporting documents to process payments
  • Recording / inputting / documenting data to track / monitor and control expenses
  • Providing supporting information reports to management to support their decisions
  • Producing statistical reports as directed to assist in the budget process, using simple spreadsheet software.

Provide HR administrative support by:

  • Maintaining staff plans, vacation / absentee records
  • Receiving /distributing payroll advices.

Provide administrative support to management by:

  • Booking conference rooms/meeting rooms /arranging for catering services
  • Booking travel arrangements
  • Photocopying / binding documents
  • Faxing documents / e-mail messaging
  • Receiving / sorting / logging / distributing incoming and outgoing mail; preparing outgoing mail for dispatch
  • Maintaining a circulation file system
  • Maintaining a BF system
  • Acting as receptionist to visitors / taking messages for forwarded telephone calls
  • Arranging for or making urgent deliveries of documents / packages.

Assist with the maintenance of the premises / records /files / supplies by:

  • Maintaining records of keys / security cards relating to premises / furniture and controlling access
  • Monitoring /ordering / storing stationery supplies
  • Arranging for off site storage of files / destruction of obsolete files and records
  • Setting up/maintaining filing systems
  • Resolving telephone/voice mail problems/changes.

Location(s): Canada : British Columbia : Vancouver

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, pleaseclick here ) . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.