Executive Assistant

2 months ago

Saanichton, British Columbia, Canada Tsawout First Nation Full time

POSITION: EXECUTIVE ASSISTANT – Health Department

HOUR OF WORK: FULL-TIME, PERMANENT (35 HRS/WEEK)

REPORTS TO: HEALTH DIRECTOR

WAGE RANGE: $ $32.00/hour

POSITION SUMMARY: The Executive Assistant provides confidential administrative and clerical support to the Health Department Director. The position is responsible for taking the minutes of department meetings as well as providing administrative support to other program areas as required.

DUTIES AND RESPONSIBILITIES

  • Provides professional administrative and clerical support in accordance with the approved practices, policies, budgets, standards and guidelines including:
    • Prepares and modifies documents including correspondence, reports, memos and emails;
    • Maintains electronic and hard copy filing system;
    • Opens, sorts, scans, copies, emails, and distributes incoming/outgoing correspondence/documents;
  • Manages the scheduling, tracking and coordination of the Health Director's commitments;
  • Assists with the development of administrative initiatives led by the Health Director;
  • Prioritizes and coordinates the timely and efficient flow of information from the Health Director, administration, staff and stakeholders;
  • Communicates and responds to routine requests or inquiries via telephone, email or in-person;
  • Requests, compiles and organizes correspondence and reports for signature by the Health Director in order to meet deadlines;
  • Liaises with information technology and other contractors to address or follow-up on issues identified by the Health Director;
  • Coordinates and communicates departmental meetings and events using shared calendar and other means of communication; books and sets up meeting rooms;
  • Prepares meeting agendas and compiles packages for departmental or project related meetings; and takes and distributes minutes for department meetings as well as action items within three (3) days of each meeting;
  • Ensures that copies of all meeting minutes are filed appropriately, keeping all minutes together in a file for future reference;
  • Attends meetings on behalf of the Health Director as required;
  • Prepares weekly purchase orders with supporting documents for the Health Director;
  • Creates, maintains and secures electronic and paper files, records, manuals and other documents as prescribed by the Health Director;
  • Flags and refers general inquiries made of the for action;
  • Oversees the documentation/inventory of all Department assets including serial numbers;
  • Communicates with vendors and contractors to gather missing documents required for payments;
  • Participates in relevant training and workshops identified by the Health Director;
  • Monitors areas of responsibility for opportunities for improvement and innovation and works proactively to implement these;
  • Attends departmental meetings and events as required;
  • Exercises high degree of tact and diplomacy with the TFN Membership and all Nation contacts;
  • Maintains strict confidentiality and exercises sound judgment and discretion when dealing with sensitive issues;
  • Presents a professional, positive and helpful attitude at all times;
  • Promotes a safe work place; ensures that all established safety procedures are followed;
  • Carries out other duties essential to the position as directed by the Health Director.

EDUCATION AND EXPERIENCE

  • Grade 12 graduation (Dogwood or BC Adult Graduation Diploma);
  • Post-secondary diploma or certificate/training in business or office administration an asset;
  • Minimum of 1 years' experience in general office responsibilities and procedures; or
  • An equivalent combination of education and experience;
  • Experience creating documents, spreadsheets, memos, messages etc. with Microsoft programs;
  • Experience with finance records, reports, budgets an asset;
  • Experience maintaining records, filing and correspondence tracking, taking and transcribing minutes and drafting correspondence;
  • Valid BC drivers license, reliable vehicle and clean drivers abstract required;
  • Clean criminal record check required.

OTHER FACTORS

Culture/Language

Respect for and working knowledge of the Tsawout culture is required.

Personal Attributes

The Executive Assistant maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality

Our Benefits package includes:

  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Long-term disability insurance
  • Life insurance

Preference may be given to qualified individuals of First Nation Ancestry.

Apply now and join our team

  • Assistant Manager

    5 days ago

    Saanichton, British Columbia, Canada MT. NEWTON SHELL Full time

    About the RoleWe are seeking an experienced Assistant Manager to join our team at MT. NEWTON SHELL. As an Assistant Manager, you will play a key role in supporting the management team in the day-to-day operations of the company.Key ResponsibilitiesStaff ManagementManage and supervise staff to ensure efficient and effective operationsAssign duties and tasks...

  • Assistant Manager

    6 days ago

    Saanichton, British Columbia, Canada MT. NEWTON SHELL Full time

    About the RoleWe are seeking an experienced Assistant Manager to join our team at MT. NEWTON SHELL. As an Assistant Manager, you will play a key role in supporting the management team in the day-to-day operations of the company.Key ResponsibilitiesStaff ManagementManage and supervise staff to ensure efficient and effective operationsAssign duties and tasks...

  • General Medical Laborer

    1 week ago

    Saanichton, British Columbia, Canada Flatiron Construction Corp Full time

    Job SummaryWe are seeking a skilled Construction Laborer to join our team at Flatiron Construction Corp. As a Construction Laborer, you will play a vital role in ensuring the smooth execution of our construction projects.Key Responsibilities:Clean and prepare construction sites by removing debris and potential hazards.Load or unload building materials for...

  • IT Support Technician

    4 days ago

    Saanichton, British Columbia, Canada US Tech Solutions Full time

    About the RoleWe are seeking a highly skilled and experienced IT Support Technician to join our team at US Tech Solutions. As an IT Support Technician, you will be responsible for providing technical support and assistance to our clients and internal teams.Key ResponsibilitiesProvide technical support and assistance to clients and internal teams via phone,...

  • IT Support Technician

    4 days ago

    Saanichton, British Columbia, Canada US Tech Solutions Full time

    About the RoleWe are seeking a highly skilled and experienced IT Support Technician to join our team at US Tech Solutions. As an IT Support Technician, you will be responsible for providing technical support and assistance to our clients and internal teams.Key ResponsibilitiesProvide technical support and assistance to clients and internal teams via phone,...

  • Sales Associate

    1 day ago

    Saanichton, British Columbia, Canada Bath & Body Works Full time

    About the RoleWe're seeking a highly motivated and customer-focused Sales Associate to join our team as a seasonal representative. As a key member of our sales team, you will be responsible for delivering exceptional customer experiences and driving sales growth in our store.Key ResponsibilitiesDeliver outstanding in-store shopping experiences, understanding...

  • Sales Associate

    1 day ago

    Saanichton, British Columbia, Canada Bath & Body Works Full time

    About the RoleWe're seeking a Seasonal Sales Associate to join our team at Bath & Body Works. As a key member of our sales team, you'll be responsible for delivering exceptional customer experiences and driving sales growth in our store.Key ResponsibilitiesDeliver outstanding in-store shopping experiences for our customersSupport product replenishment...

  • Sales Associate

    1 day ago

    Saanichton, British Columbia, Canada Bath & Body Works Full time

    About the RoleWe're seeking a highly motivated and customer-focused Sales Associate to join our team as a seasonal representative. As a key member of our sales team, you will be responsible for delivering exceptional customer experiences and driving sales growth in our store.Key ResponsibilitiesDeliver outstanding in-store shopping experiences, understanding...

  • Sales Associate

    1 day ago

    Saanichton, British Columbia, Canada Bath & Body Works Full time

    About the RoleWe're seeking a Seasonal Sales Associate to join our team at Bath & Body Works. As a key member of our sales team, you'll be responsible for delivering exceptional customer experiences and driving sales growth in our store.Key ResponsibilitiesDeliver outstanding in-store shopping experiences for our customersSupport product replenishment...

  • IT Support Technician

    4 days ago

    Saanichton, British Columbia, Canada US Tech Solutions, Inc. Full time

    About the Role:US Tech Solutions, Inc. is seeking a highly skilled and motivated IT Support Technician to join our team. As an IT Support Technician, you will be responsible for providing technical support and assistance to our clients and internal teams.Key Responsibilities:Provide technical support and assistance to clients and internal teams via phone,...

  • Technical Support Associate

    1 week ago

    Saanichton, British Columbia, Canada Artech LLC Full time

    Job DescriptionArtech LLC is seeking a skilled Technical Support Partner to join our team. As a Technical Support Partner, you will be responsible for providing technical support and assistance to our clients in a fast-paced and dynamic environment.Key Responsibilities:Technical Support: Provide technical support and assistance to clients via phone, email,...

  • Technical Support Associate

    1 week ago

    Saanichton, British Columbia, Canada Artech LLC Full time

    Job DescriptionArtech LLC is seeking a skilled Technical Support Partner to join our team. As a Technical Support Partner, you will be responsible for providing technical support and assistance to our clients in a fast-paced and dynamic environment.Key Responsibilities:Technical Support: Provide technical support and assistance to clients via phone, email,...

  • IT Support Technician

    4 days ago

    Saanichton, British Columbia, Canada US Tech Solutions, Inc. Full time

    About the Role:US Tech Solutions, Inc. is seeking a highly skilled and motivated IT Support Technician to join our team. As an IT Support Technician, you will be responsible for providing technical support and assistance to our clients and internal teams.Key Responsibilities:Provide technical support and assistance to clients and internal teams via phone,...

  • Sales Associate

    1 day ago

    Saanichton, British Columbia, Canada Bath & Body Works Full time

    About the RoleWe're seeking a Seasonal Sales Associate to join our team at Bath & Body Works. As a key member of our sales team, you'll be responsible for delivering exceptional customer experiences and driving sales growth in our store.Key ResponsibilitiesDeliver outstanding in-store shopping experiences that meet or exceed customer expectationsSupport...

  • Sales Associate

    1 day ago

    Saanichton, British Columbia, Canada Bath & Body Works Full time

    About the RoleWe're seeking a Seasonal Sales Associate to join our team at Bath & Body Works. As a key member of our sales team, you'll be responsible for delivering exceptional customer experiences and driving sales growth in our store.Key ResponsibilitiesDeliver outstanding in-store shopping experiences that meet or exceed customer expectationsSupport...

  • Craft - Operator

    2 weeks ago

    Saanichton, British Columbia, Canada Flatiron Construction Corp Full time

    Here is an excellent opportunity to join Flatiron, a highly respected and rapidly growing heavy civil construction company in North America. We are actively looking for new team members to join our exciting Keating Cross Road Flyover Project in Saanich, BC.Explore how Tim's career advanced from an Equipment Operator to a Grade Foreman.Key...

  • Sales Associate

    1 day ago

    Saanichton, British Columbia, Canada Bath & Body Works Full time

    About the RoleWe're seeking a highly motivated and customer-focused Sales Associate to join our team as a seasonal representative. As a key member of our sales team, you will be responsible for delivering exceptional customer experiences and driving sales growth in our store.Key ResponsibilitiesDeliver outstanding in-store shopping experiences, understanding...

  • Sales Associate

    1 day ago

    Saanichton, British Columbia, Canada Bath & Body Works Full time

    About the RoleWe're seeking a highly motivated and customer-focused Sales Associate to join our team as a seasonal representative. As a key member of our sales team, you will be responsible for delivering exceptional customer experiences and driving sales growth in our store.Key ResponsibilitiesDeliver outstanding in-store shopping experiences, understanding...

  • Executive Assistant

    3 months ago

    Saanichton, Canada Tsawout First Nation Full time

    **POSITION: EXECUTIVE ASSISTANT - Administration (2 positions required)** **HOUR OF WORK: FULL-TIME, PERMANENT (35 HRS/WEEK)** **REPORTS TO: EDUCATION MANAGER/FISHERIES MANAGER** **:The Executive Assistant provides confidential administrative and clerical support to the Department Manager. The position is responsible for taking the minutes of department...

  • Executive Assistant

    3 months ago

    Saanichton, Canada Tsawout First Nation Full time

    **POSITION: EXECUTIVE ASSISTANT - Health Department** **HOUR OF WORK: FULL-TIME, PERMANENT (35 HRS/WEEK)** **REPORTS TO: HEALTH DIRECTOR** **WAGE RANGE: $29.00 - $32.00/hour** ***:The Executive Assistant provides confidential administrative and clerical support to the Health Department Director. The position is responsible for taking the minutes of...

  • Executive Assistant

    3 months ago

    Saanichton, Canada Tsawout First Nation Full time

    **EXECUTIVE ASSISTANT - Tsawout First Nation - Principle Negotiator** The Executive Assistant provides confidential administrative and clerical support for the Principle Negotiator for Tsawout First Nation. **Duties and Responsibilities** - Provides professional administrative and clerical support in accordance with the approved practices, policies,...

  • Installer

    4 weeks ago

    Saanichton, Canada Island Murphy beds Full time

    Overview: **Duties**: - Murphy Bed and Cabinetry installation - Assistance with manufacturing in a spray booth and warehouse. - Install cabinetry on site and securely to studs in wall. - Execute installation projects efficiently and with attention to detail **Experience**: - Ability to help with assembly of cabinets at shop and on site. - Familiarity with...

  • Business and Financial Analyst

    2 months ago

    Saanichton, Canada PHSA Full time

    **Business and Financial Analyst** PHSA Corporate Saanichton, BC In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously improve quality...

  • Cannabis Grow Technician

    1 week ago

    Saanichton, Canada Unite Biotechnical Ltd. Full time

    Cannabis Grow Technician The Grow Technician is responsible for performing all tasks in the growing process. The Grow Technician will collaborate with the Head Grower in implementing the horticultural plan created by the Head Grower. Duties include the following: **Specific Responsibilities**: - Assist Head Grower with all aspects of growing including:...

  • Quality Assurance Coordinator

    3 months ago

    Saanichton, Canada Portofino Bakery Full time

    **Who We Are**: We believe people should never settle for boring baked goods, ever. We are Portofino Bakery, one of British Columbia’s fastest-growing bakeries, serving an increasing network of local grocery and foodservice customers across Western Canada. Portofino Bakery was founded over 15 years ago in Victoria, BC with the mission to provide better...

  • Cannabis Grow Technician

    3 months ago

    Saanichton, Canada Unite Biotechnical Full time

    The Grow Technician is responsible for performing all tasks in the growing process. The Grow Technician will collaborate with the Head Grower in implementing the horticultural plan created by the Head Grower. Duties include the following: **Specific Responsibilities**: - Assist Head Grower with all aspects of growing including: cloning, transplanting,...

  • Construction Coordinator

    3 months ago

    Saanichton, Canada ARYZE Developments Inc. Full time

    **About us** At Aryze, we’re deeply committed to increasing the quality of housing and communities across Greater Victoria. We know fostering community is about more than simply building homes, which is why we take a thoughtful approach to the built environment in everything we do. One of the most rewarding aspects of our job is seeing families settle...

  • Technical Support Partner

    3 weeks ago

    Saanichton, Canada Artech LLC Full time

    Our client who specializes in electric and electronic manufacturing products is searching for a Technical Support Partner for their office in Saanichton B.CFor further details about the position please contact Rick Supersad at rick.supersad@artech.comLocation: Saanichton B.CEmployment structure: ContractWork environment: OnsiteStart date:...

  • Accounts Payable Clerk

    1 week ago

    Saanichton, Canada Redlen Technologies Inc. Full time

    Why Redlen Technologies? Redlen Technologies is a pioneering company that has revolutionized the semiconductor crystal growth and fabrication process. At Redlen Technologies, innovation is at the heart of everything we do. Our founder's visionary work with the Canadian Space Agency laid the foundation for our groundbreaking Cadmium Zinc Telluride (CZT)...

  • Retail seasonal sales associate-mayfair shopping centre

    21 hours ago

    Saanichton, Canada Bath & Body Works Full time

    Description Great Part Time Job Fun Stores Free Product 40% Discount At Bath & Body Works, everyone belongs. We are committed to creating a diverse, equitable and inclusive culture focused on delivering exceptional fragrances and experiences to our customers. We focus on recruiting, retaining, and advancing diverse talent where our associate population...

  • Grocery Supervisor

    3 months ago

    Saanichton, Canada Thrifty Foods Full time

    **Requisition ID**:176798 **Career Group**:Store Careers **Job Category**:Retail - Grocery **Travel Requirements**:0 - 10% **Job Type**:Full-Time **Country**:Canada (CA) **Province**:British Columbia **City**:Saanichton **Location**:9462 Central Saanich Thrifty **Postal Code**:V8M 2B3 Our family of 134,000 employees and franchise affiliates share a...

  • Produce Supervisor

    3 months ago

    Saanichton, Canada Thrifty Foods Full time

    **Requisition ID**:177806 **Career Group**:Store Careers **Job Category**:Retail - Produce **Travel Requirements**:0 - 10% **Job Type**:Full-Time **Country**:Canada (CA) **Province**:British Columbia **City**:Saanichton **Location**:9462 Central Saanich Thrifty **Postal Code**:V8M 2B3 Our family of 134,000 employees and franchise affiliates share a...

  • Produce Supervisor

    3 months ago

    Saanichton, Canada Thrifty Foods Full time

    **Requisition ID**:177353 **Career Group**:Store Careers **Job Category**:Retail - Produce **Travel Requirements**:0 - 10% **Job Type**:Full-Time **Country**:Canada (CA) **Province**:British Columbia **City**:Saanichton **Location**:9462 Central Saanich Thrifty **Postal Code**:V8M 2B3 Our family of 134,000 employees and franchise affiliates share a...

  • Sales & Design Associate

    4 months ago

    Saanichton, Canada Harbour City Kitchens Full time

    **OUR TEAM** At Harbour City Kitchens we proudly cultivate an environment that is built on integrity, reliability, responsiveness, and innovation so that each of our team members can flourish. This means that we are dedicated to building a diverse workforce, where employees feel a sense of belonging, and are valued for their contributions and...

  • Front-end Supervisor

    3 months ago

    Saanichton, Canada Thrifty Foods Full time

    **Requisition ID**:177583 **Career Group**:Store Careers **Job Category**:Retail - Front End **Travel Requirements**:0 - 10% **Job Type**:Full-Time **Country**:Canada (CA) **Province**:British Columbia **City**:Saanichton **Location**:9462 Central Saanich Thrifty **Postal Code**:V8M 2B3 Our family of 134,000 employees and franchise affiliates share...

  • Retail Manager

    3 months ago

    Saanichton, Canada Slegg Building Materials Full time

    **Summary** Slegg Building Materials in Keating is currently seeking a Full-Time Retail Manager to join our team. We offer a competitive compensation package and our Extended Health & Dental benefits start after 3 months. **Benefits** - Extended health care - drug and dental coverage, practitioners, disability, and life insurance - After 1 year of service,...

  • Branch Manager I

    4 months ago

    Saanichton, Canada SiteOne Landscape Supply Full time

    Company Overview: SiteOne associates are customer obsessed, always safe, continuously improving, and having fun! Whether you are experienced in the green industry, a professional looking for a career change, or a new graduate or veteran transitioning into the workforce, we are confident you will find opportunity and reward with SiteOne. SiteOne Landscape...

  • Technician I-IT

    4 days ago

    Saanichton, Canada US Tech Solutions, Inc. Full time

    Responsibilities:• Create, Receive, Monitor, Maintain and Resolve work tickets• Imaging, Setup, and Support of computer(s), monitor(s), mobile device(s)• Maintain on-site presence at designated service locations to support end users• Software installation, support and make sure it is compliance with Client standards• Perform pro-active and...