Executive Assistant
6 months ago
**POSITION: EXECUTIVE ASSISTANT - Administration (2 positions required)**
**HOUR OF WORK: FULL-TIME, PERMANENT (35 HRS/WEEK)**
**REPORTS TO: EDUCATION MANAGER/FISHERIES MANAGER**
**:The Executive Assistant provides confidential administrative and clerical support to the Department Manager. The position is responsible for taking the minutes of department meetings as well as providing administrative support to other program areas as required.
**DUTIES AND RESPONSIBILITIES**
- Provides professional administrative and clerical support in accordance with the approved practices, policies, budgets, standards and guidelines including:
- Maintains electronic and hard copy filing system;
- Manages the scheduling, tracking and coordination of Manager commitments;
- Assists with the development of administrative initiatives led by the Manager;
- Prioritizes and coordinates the timely and efficient flow of information from the Manager, administration, staff and stakeholders;
- Requests, compiles and organizes correspondence and reports for signature by the Manager in order to meet deadlines;
- Liaises with information technology and other contractors to address or follow-up on issues identified by the Manager;
- Coordinates and communicates departmental meetings and events using shared calendar and other means of communication; books and sets up meeting rooms;
- Prepares meeting agendas and compiles packages for departmental or project related meetings; and takes and distributes minutes for department meetings as well as action items within three (3) days of each meeting;
- Ensures that copies of all meeting minutes are filed appropriately, keeping all minutes together in a file for future reference;
- Attends meetings on behalf of the Manager as required;
- Prepares weekly purchase orders with supporting documents for the Manager;
- Creates, maintains and secures electronic and paper files, records, manuals and other documents as prescribed by the Manager;
- Flags and refers general inquiries made of the for action;
- Oversees the documentation/inventory of all Department assets including serial numbers;
- Communicates with vendors and contractors to gather missing documents required for payments;
- Participates in relevant training and workshops identified by the Manager;
- Monitors areas of responsibility for opportunities for improvement and innovation and works proactively to implement these;
- Attends departmental meetings and events as required;
- Exercises high degree of tact and diplomacy with the TFN Membership and all Nation contacts;
- Maintains strict confidentiality and exercises sound judgment and discretion when dealing with sensitive issues;
- Presents a professional, positive and helpful attitude at all times;
- Promotes a safe work place; ensures that all established safety procedures are followed;
- Carries out other duties essential to the position as directed by the Manager.
**EDUCATION AND EXPERIENCE**
- Grade 12 graduation (Dogwood or BC Adult Graduation Diploma);
- Post-secondary diploma or certificate/training in business or office administration an asset;
- Minimum of 1 years' experience in general office responsibilities and procedures; or
- An equivalent combination of education and experience;
- Experience creating documents, spreadsheets, memos, messages etc. with Microsoft programs;
- Experience maintaining records, filing and correspondence tracking, taking and transcribing minutes and drafting correspondence;
- Valid BC drivers license, reliable vehicle and clean drivers abstract required;
- Clean criminal record check required.
**OTHER FACTORS**
**Culture/Language**
Respect for and working knowledge of the Tsawout culture is required.
**Personal Attributes**
The Executive Assistant maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality
Our Benefits package includes:
- Medical insurance
- Dental insurance
- Vision insurance
- Long-term disability insurance
- Life insurance
Preference may be given to qualified individuals of First Nation Ancestry.
-
Executive Assistant
5 months ago
Saanichton, Canada Tsawout First Nation Full time**POSITION: EXECUTIVE ASSISTANT - Health Department** **HOUR OF WORK: FULL-TIME, PERMANENT (35 HRS/WEEK)** **REPORTS TO: HEALTH DIRECTOR** **WAGE RANGE: $29.00 - $32.00/hour** ***:The Executive Assistant provides confidential administrative and clerical support to the Health Department Director. The position is responsible for taking the minutes of...
-
Assistant Superintendent
5 days ago
Saanichton, Canada School District #63 (Saanich) Full timeLEADERSHIP OPPORTUNITY - Assistant Superintendent Located on the beautiful Saanich Peninsula near Victoria, the Saanich School District serves approximately 7,500 students in eight elementary, three middle and three secondary schools, as well as two Individual Learning Centres (ILC), a successful Provincial Online Learning School (South Island Distance...
-
Assistant Program Manager
3 weeks ago
Saanichton, Canada Keating Out-of-School Care Full time**Job Summary**: The Assistant Program Manager for Keating Out-of-School Care is responsible for leading the HR and administrative tasks related to the operation of KOSC. The APM performs all responsibilities of the Program Manager as needed in their absence. The APM assists in providing positive leadership to members of the KOSC staff team and is...
-
Staff Pharmacist
3 weeks ago
Saanichton, Canada Walmart Canada Full timePosition Summary The Staff Pharmacist assists the Pharmacy Manager in all aspects of the Pharmacy Operations. Provides patient care specific to each patient based on feedback received during patient consultation or file review.What you'll do Ensure excellent patient experience, locate merchandise on the sales floor.Establish and develop a strong working...
-
Staff Pharmacist
3 weeks ago
Saanichton, Canada Walmart Canada Full time €58 - €60Position Summary The Staff Pharmacist assists the Pharmacy Manager in all aspects of the Pharmacy Operations. Provides patient care specific to each patient based on feedback received during patient consultation or file review.What you'll do Ensure excellent patient experience, locate merchandise on the sales floor.Establish and develop a strong working...
-
Installer
3 months ago
Saanichton, Canada Island Murphy beds Full timeOverview: **Duties**: - Murphy Bed and Cabinetry installation - Assistance with manufacturing in a spray booth and warehouse. - Install cabinetry on site and securely to studs in wall. - Execute installation projects efficiently and with attention to detail **Experience**: - Ability to help with assembly of cabinets at shop and on site. - Familiarity with...
-
Team Lead, Client Services
1 week ago
Saanichton, Canada Sephora Full timeYou'll love working here As Services Lead, you will be supporting all departments on the sales floor within a specific Sephora location. Departments at a Sephora store include Colour, Skincare, Sephora Collection or Fragrance or a combination of these. You will be responsible for ensuring that all members of the team execute Sephora's selling model and...
-
Team Lead, Client Services
2 weeks ago
Saanichton, Canada Sephora Full time €22 - €26You'll love working here As Services Lead, you will be supporting all departments on the sales floor within a specific Sephora location. Departments at a Sephora store include Colour, Skincare, Sephora Collection or Fragrance or a combination of these. You will be responsible for ensuring that all members of the team execute Sephora's selling model and...
-
Cannabis Grow Technician
3 months ago
Saanichton, Canada Unite Biotechnical Ltd. Full timeCannabis Grow Technician The Grow Technician is responsible for performing all tasks in the growing process. The Grow Technician will collaborate with the Head Grower in implementing the horticultural plan created by the Head Grower. Duties include the following: **Specific Responsibilities**: - Assist Head Grower with all aspects of growing including:...
-
Quality Assurance Coordinator
5 months ago
Saanichton, Canada Portofino Bakery Full time**Who We Are**: We believe people should never settle for boring baked goods, ever. We are Portofino Bakery, one of British Columbia’s fastest-growing bakeries, serving an increasing network of local grocery and foodservice customers across Western Canada. Portofino Bakery was founded over 15 years ago in Victoria, BC with the mission to provide better...
-
Cannabis Grow Technician
5 months ago
Saanichton, Canada Unite Biotechnical Full timeThe Grow Technician is responsible for performing all tasks in the growing process. The Grow Technician will collaborate with the Head Grower in implementing the horticultural plan created by the Head Grower. Duties include the following: **Specific Responsibilities**: - Assist Head Grower with all aspects of growing including: cloning, transplanting,...
-
Construction Coordinator
5 months ago
Saanichton, Canada ARYZE Developments Inc. Full time**About us** At Aryze, we’re deeply committed to increasing the quality of housing and communities across Greater Victoria. We know fostering community is about more than simply building homes, which is why we take a thoughtful approach to the built environment in everything we do. One of the most rewarding aspects of our job is seeing families settle...
-
Chief Operating Officer
3 weeks ago
Saanichton, Canada Tsawout First Nation Full time**POSITION: CHIEF OPERATING OFFICER (COO)** **HOUR OF WORK: FULL-TIME, PERMANENT (35 HRS/WEEK)** **REPORTS TO: CHIEF EXECUTIVE OFFICER (CEO)** **PROGRAM** The Administration Department is responsible for the overall management of the operating, capital and financial affairs of the SȾÁUTW̱ First Nation (TFN), and for the direct management of the...
-
Accounts Payable Clerk
2 months ago
Saanichton, Canada Redlen Technologies Inc. Full timeWhy Redlen Technologies? Redlen Technologies is a pioneering company that has revolutionized the semiconductor crystal growth and fabrication process. At Redlen Technologies, innovation is at the heart of everything we do. Our founder's visionary work with the Canadian Space Agency laid the foundation for our groundbreaking Cadmium Zinc Telluride (CZT)...
-
Produce Supervisor
5 months ago
Saanichton, Canada Thrifty Foods Full time**Requisition ID**:177806 **Career Group**:Store Careers **Job Category**:Retail - Produce **Travel Requirements**:0 - 10% **Job Type**:Full-Time **Country**:Canada (CA) **Province**:British Columbia **City**:Saanichton **Location**:9462 Central Saanich Thrifty **Postal Code**:V8M 2B3 Our family of 134,000 employees and franchise affiliates share a...
-
Produce Supervisor
5 months ago
Saanichton, Canada Thrifty Foods Full time**Requisition ID**:177353 **Career Group**:Store Careers **Job Category**:Retail - Produce **Travel Requirements**:0 - 10% **Job Type**:Full-Time **Country**:Canada (CA) **Province**:British Columbia **City**:Saanichton **Location**:9462 Central Saanich Thrifty **Postal Code**:V8M 2B3 Our family of 134,000 employees and franchise affiliates share a...
-
Sales & Design Associate
6 months ago
Saanichton, Canada Harbour City Kitchens Full time**OUR TEAM** At Harbour City Kitchens we proudly cultivate an environment that is built on integrity, reliability, responsiveness, and innovation so that each of our team members can flourish. This means that we are dedicated to building a diverse workforce, where employees feel a sense of belonging, and are valued for their contributions and...
-
Front-end Supervisor
6 months ago
Saanichton, Canada Thrifty Foods Full time**Requisition ID**:177583 **Career Group**:Store Careers **Job Category**:Retail - Front End **Travel Requirements**:0 - 10% **Job Type**:Full-Time **Country**:Canada (CA) **Province**:British Columbia **City**:Saanichton **Location**:9462 Central Saanich Thrifty **Postal Code**:V8M 2B3 Our family of 134,000 employees and franchise affiliates share...
-
Branch Manager I
6 months ago
Saanichton, Canada SiteOne Landscape Supply Full timeCompany Overview: SiteOne associates are customer obsessed, always safe, continuously improving, and having fun! Whether you are experienced in the green industry, a professional looking for a career change, or a new graduate or veteran transitioning into the workforce, we are confident you will find opportunity and reward with SiteOne. SiteOne Landscape...
-
Office Administration
6 months ago
Saanichton, Canada Longview Farms Full timePosition Description Longview Farms, situated in Central Saanich, BC, stands as a forward-thinking cultivator and distributor of a diverse range of Certified Organic fruit and vegetable crops. Recognized as the largest Certified Organic vegetable farm on Vancouver Island, our produce, including daffodils and bulbs, graces the shelves of numerous local...