Administrative Assistant, International Real Estate
1 month ago
About QuadReal Property Group
QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating companies in which it holds an ownership interest.
QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.
QuadReal: Excellence lives here.
Administrative Assistant, International Real Estate in Vancouver, BC
Reporting to the Executive Assistant, International Real Estate, the Administrative Assistant provides administrative support to QuadReal's International Investment team. This is an exciting career opportunity for any person looking to build upon a career in Administration and Executive Assistance. The Administrative Assistant will be a self-starter with demonstrated administration and organizational skills, combined with strong software and business-tool capabilities. This position will require strong attention to detail and the ability to organize, prioritize and manage their time (as well as others) in a fast-paced environment.
More specific duties will include:
- Administrative point person for team members without EA assistance:
- Coordinate and manage travel arrangements for team
- Assist with coordination of internal and external meetings, conference calls, welcoming guests and ordering refreshments for working lunches etc.
- Process invoices, prepare and submit employee expense reports and corporate credit card reconciliations
- Provide Workday assistance when needed
- Assisting with document execution and distribution
- Provide backup assistance to International Teams Executive Assistants when required
- Assist with planning team events
- Organise and monitor high level Management Investment Committee Meetings & recurring meetings for the International team
- Monitor and update the Management Investment Committee tracker
- Work in unison with EA and the International Office Managers to integrate the offices further
- Stay up to date with the company's latest technology and liaise with IT department as needed
Experience & Qualifications:
- Experience – 1-2 years of administrative experience, preferably that which included travel bookings
- Collaboration – Ability to effectively partner and liaise with all levels of the business and develop and sustain cooperative working relationships with internal staff, and external contacts. Able to adapt to different communication and working styles.
- Responsive – Must be extremely proactive and work well in a collaborative environment, with the ability to take guidance but then move tasks forward independently.
- Communication – Ability to communicate effectively, both oral and written, with people at all levels of seniority.
- Organization – A strong work ethic, ability to allocate time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, competing priorities and adapt to new ideas and constant changes.
- Analytical – must have strong numerical skills and be detail-oriented with a keen focus on producing accurate and high caliber work.
- Software – Intermediate to advanced skills in Microsoft Word, Excel and PowerPoint. Proficiency in spelling, punctuation, and grammar.
- Values – Embrace and pro-actively support QuadReal's values and its culture of environmental sustainability and corporate and social responsibility.
The expected annualized base salary range for this role is $49,000 to $61,000.
The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual's skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.
QuadReal offers a competitive total rewards package in addition to the base pay, which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined contribution pension plan and paid time off.
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QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.Want to learn about our end-to-end recruitment process? Click this link for a short video that will take you through each step, so you'll know exactly what to expect.
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