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Executive Assistant to the CEO

3 months ago

Winnipeg, Canada NFI Group Inc. Full time

NFI Group Inc. is seeking a highly organized and proactive individual to join our team as an Executive Assistant to the CEO. In this role, you will provide comprehensive administrative support and be an integral part of our dynamic and innovative company. NFI Group Inc. is a global leader in the electrification of mass mobility, committed to providing sustainable transportation solutions for today's urban demands.

As an Executive Assistant, you will have the opportunity to leverage your exceptional organizational skills and attention to detail to ensure the smooth operation of our CEO's office. You will handle a wide range of administrative tasks, including scheduling meetings, managing travel arrangements, preparing reports, and coordinating internal and external communications. This is a fast-paced position that requires a high level of professionalism, discretion, and initiative.

NFI Group Inc. is dedicated to creating a more livable future through connected, clean, and sustainable transportation. With our zero-emission buses and coaches, infrastructure, and technology, we are at the forefront of the industry. As an Executive Assistant, you will play a crucial role in supporting our CEO as we continue to lead the electrification of mass mobility around the world.


Responsibilities
  • Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements
  • Prepare and organize documents and reports for meetings and presentations
  • Coordinate and prioritize incoming communications, including phone calls, emails, and mail
  • Assist with the preparation and distribution of internal and external communications on behalf of the CEO
  • Conduct research and compile information as requested by the CEO
  • Maintain confidentiality of sensitive information and handle it with discretion
  • Coordinate and support special projects and events as assigned by the CEO

Requirements

  • Bachelor's degree in Business Administration or a related field
  • Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives
  • Exceptional organizational and time management skills
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
  • Strong written and verbal communication skills
  • Ability to multitask and prioritize effectively in a fast-paced environment
  • Attention to detail and high level of accuracy
  • Strong problem-solving skills and ability to work independently