Executive and Personal Assistant to The CEO

6 months ago

Winnipeg, Canada All Nations Nations Institute Full time

Personal Assistance Duties:*

Schedule appointments and coordinate calendars (business and personal)
- Develop work plan, task list, and project manage responsibilities
- Daily, weekly, monthly, and quarterly cleaning, organization, and office and property maintenance (able to lift 50 pounds)
- Shopping, errands, and manage inventory orders
- Hire and supervise household staff
- Book business travel and family vacations* Make restaurant reservations and plan events
- Research, hire, and supervise vendors and contractors for home projects as needed
- Ensure the routine maintenance of office, homes, vehicles, and health appointments
- Manage philanthropic interests

Administrative Duties:

- Meeting preparation (develop agendas and meeting materials, manage invitations, coordinate venues and logistics, Chair meetings and take minutes), relationship management, event attendance and travel administration
- Develop, edit, and provide analysis on projects, reports, reviews, research, and documents
- Prepare and coordinate briefing materials, summaries, speaking notes, and correspondences
- Responsible for developing and implementing work plans, research, writing policy papers, collaborate and make recommendations
- Work with Senior leadership, the Board, and clients as needed on strategic planning and innovation initiatives
- Organize speaking engagements and notes
- Create expense reports
- Research, plan, design, develop, implement, and monitor social media platforms (LinkedIn, Instagram, TikTok and Websites)
- Performs other duties as required

Qualifications:
Bachelor degree* Master’s and PhD preferred or equivalent research and publishing experience
- High organizational and time-management skills
- Strong planning, organizational, and problem-solving skills and able to adapt and respond to the unexpected
- Excellent verbal and written communication skills and good interpersonal, social skills
- Exceptional ability to contribute positively to a team environment and to work responsibly when independent* Confident, proactive, self-motivated, and organized
- Reliable, responsive, discrete, confidential and diplomatic
- Calm under pressure of short deadlines and unexpected change of plans

Essential:

- Must love animals as this is a pet friendly company
- Valid driver’s licence and reliable access to a vehicle
- Live in Winnipeg, MB (this is not a remote position)
- Be able to professionally represent the company and CEO at all time (business and business casual at all times)
- Flexible schedule during evenings and weekends

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**Job Types**: Fixed term contract, Freelance

**Salary**: From $25.00 per hour

Expected hours: 9 - 17.5 per week

**Benefits**:

- Flexible schedule
- Wellness program
- Work from home

**Education**:

- Bachelor's Degree (required)

Ability to Commute:

- Winnipeg, MB R3R 0C5 (required)

Ability to Relocate:

- Winnipeg, MB R3R 0C5: Relocate before starting work (required)

Work Location: Hybrid remote in Winnipeg, MB R3R 0C5

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