Executive Assistant

5 months ago

Winnipeg, Canada ONE Insurance Group Full time

**Executive Assistant**

One Insurance has proudly served the insurance needs of customers across Manitoba for over 65 years. We have earned our customers’ trust by providing the guarantee of exceptional insurance products along with exceptional service. We are seeking experienced insurance professionals or individuals looking to begin a career in the insurance industry to join our growing team.

**About this Opportunity**:
**Major Responsibilities**:

- Provide calendar management for the President & CEO, including prioritizing inquiries and requests while making judgements and recommendations to ensure smooth day-to-day operations.
- Act as a primary point of contact for internal and external stakeholders on matters pertaining to the President & CEO, including those of a highly confidential nature.
- Coordinate the agenda of the Executive Team including scheduling meetings, attending meetings and ensuring follow up of identified action items.
- Act as a liaison and provide support to the Board of Directors
- Arrange logistics for Board meetings and events.
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
- Receives incoming communications or memos on behalf of senior staff, reviews content, determines importance and summarizes and/or distributes content to appropriate staff
- Plans events for large and small team meetings.
- Track deadlines, set reminders and when necessary, attend meetings to take notes and follow up on action items.
- Monitor and triage executive’s inbox and flag for: action, importance, important data, and file and manage as needed.
- Prepare and review documents, reports, and presentations, ensuring accuracy and confidentiality.
- Organize various internal functions including logistics for virtual and in-person meetings and preparation of materials and presentations.
- Review and handle expense reports, financial documentation, and budget tracking.
- Coordinate and organize travel arrangements, accommodations, and itineraries.
- Maintain a high level of discretion and confidentiality in handling sensitive information.
- Perform ad-hoc tasks and support other members of the executive team as needed.
- Maintain and organize confidential files, documents, and records.
- Assist in research and data collection for strategic initiatives.

**Qualifications/Skills**:

- Training or education in administrative support is preferred.
- Prior experience supporting a senior executive.
- Exceptional time-management and organizational skills with a high degree of accuracy.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Comfortable with technology
- Ability to work proactively, independently, and collaboratively with all levels within the organization.
- High level of professionalism and discretion.
- Creative problem-solving and decision-making skills with the ability to implement or suggest solutions to new and recurring issues.
- Flexibility and adaptability in a busy environment.

**What makes us the ONE to choose?**
- We are a leading insurance brokerage with 12 branches, located either a short drive from Winnipeg or within the city. Each branch is exciting, unique, and provides a customer focused ONE Insurance family atmosphere.
- We provide it all; a pension plan, benefits with premiums paid by company (you only pay STD & LTD premiums), industry leading training, continuing education, and competitive compensation programs. We even provide you with a book of business
- We like to work with the best Our engaging staff demonstrate ONE Insurance’s core values each day - positive attitude, integrity, honesty, trust, teamwork and accountability.
- One Insurance is committed to eliminating barriers and improving accessibility to our workplace for persons with disabilities. We strive to do this in a timely manner and in a way that respects personal dignity, independence, integration, and equality of opportunity. One Insurance has an accommodation process in place and provides accommodation for employees with disabilities. If an employee requires a specific accommodation because of a disability or a medical need, we will work with that individual to achieve an appropriate accommodation. If you require an accommodation due to a physical or other limitation, please let us know when you are contacted to participate in the recruitment process._

**Job Types**: Permanent, Full-time

**Salary**: From $39,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

COVID-19 considerations:
Virtual interviews upon request.

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