Administrative Assistant
3 weeks ago
The Arctic Energy Alliance (AEA) is a not-for-profit organization, established in 1997 to help communities, consumers, producers, regulators and policy makers to work together to reduce the costs of environmental impacts of energy and utility services in the Northwest Territories (NT). The AEA is supported by various territorial departments and agencies, and does fee-for-service work in the private sector. The AEA is currently recruiting a PROGRAM AND ADMINISTRATIVE ASSISTANT .
This position is located at the Arctic Energy Alliance (AEA) office in Yellowknife, but may also involve some travel to NT communities.
The Program and Administrative Assistant provides confidential and skilled administrative support to all other AEA staff and ultimately reports to the Executive Director (ED).
The position is located in Yellowknife and is the key administrative support for all AEA staff. The AEA operates a “storefront” office and walk-in traffic is the norm. As a front-line contact for the AEA the incumbent interacts on a regular basis with the public, AEA staff, GNWT staff, contractors and consultants.
The incumbent may work on multiple projects simultaneously. Provides administrative support to the Executive Director and other AEA staff as needed.
Provides data entry to AEA systems and other support to AEA programs as needed.
This also includes tracking down appropriate financial paperwork for the Office Manager.
~ Provides logistical, clerical, administrative and ad hoc support to all regional staff and members of the AEA team.
# Provides front-end reception services.
Acts as the first point of contact in support of AEA storefront operations and creates a positive impact on AEA’s corporate image and cooperative relations with AEA staff, the general public, contractors/consultants, community representatives, government, non-government organizations, and the business community.
Monitors and maintains AEA’s fax and email accounts.
Tracks office equipment (e.g. projectors) use and safekeeping.
Maintains AEA’s inventory of assets.
Orders office supplies for all of AEA as needed.
# Assists in administration of Rebate Programs.
Helps maintain program specific databases.
Provides external program outreach and promotion.
Demonstrated proficiency working with Microsoft Office software including Word, Excel, Outlook and Access.
Two to five years’ office administration experience.
Has experience with website maintenance, social media communications, newsletter preparation, and design of promotional materials.
Report writing.
College education – office administration program.
Ability to speak and/or write any of the NT’s official languages considered highly desirable.
Most of the time is spent at a desk with occasional external program outreach and promotional work and running errands. The AEA offers a competitive salary and an attractive benefits package that includes a defined contribution registered pension plan, a group insurance plan and annual professional development opportunities.
Original job PROGRAM AND ADMINISTRATIVE ASSISTANT posted on GrabJobs .
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