Administrative Assistant
2 weeks ago
**Introduction**:
We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time.
**Responsibilities**:
- Administrative Support:
- Assist in the preparation of regularly scheduled reports.
- Assisting in setup the employee tools.
- Other administrative support as requested by the managers
- Report Management:
- Compile, organize, and maintain various reports and documents.
- Assist in the preparation of financial, operational, and administrative reports.
- Collaborate with team members to gather necessary information for reports.
- Other reports as requested by the managers.
- Accounting and Bookkeeping Assistance:
- Assist in basic accounting tasks such as invoice processing, expense tracking, and reconciliation.
- Prepare financial documents such as invoices, bills, and accounts payable and receivable.
- Maintain accurate records of financial transactions.
- Provide monthly Profit / Loss Reports and other frequent reports.
- Track financials of the company and provide alerts and recommendations with cost improvements.
- Other book keeping tasks as requested by managers.
- General Administrative Duties:
- Perform data entry tasks and maintain accurate records.
- Handle sensitive information in a confidential manner.
- Assist in the coordination of office activities and operations to secure efficiency and compliance with company policies.
- Assist in resolving administrative problems and inquiries.
**Requirements**:
- Proven experience as an administrative assistant, office admin assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Basic understanding of accounting principles and practices.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively.
- Excellent written and verbal communication skills.
- High school diploma; additional qualification in Office Administration or related field is a plus.
- Experience with Accounting software such as Quickbooks or book experience experience is a plus.
Join our team and contribute to the smooth operation of our office environment while gaining valuable administrative and accounting experience.
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