Administrative Assistants-Temp-Legal

3 weeks ago

Toronto ON, Canada CMS Group Ltd Full time

is a privately held Mechanical, Electrical & ICAT contracting services firm focusing primarily within the commercial real estate space. We are a rapidly growing organization across all divisions and are looking for a driven and competent Administrative Assistant to join our Mechanical division and assist in end to end administrative duties across the business. Create, maintain and update spreadsheets inclusive of vehicle mileage, GPS tracking, gas card usage, preventative maintenance, inventory
• Assist in health & safety records & updates – organize training, liaise with external health & safety consultant, update records and certificates via online portal
• Assist with onboarding of new employees including initial training, certification \ clearance updating
• Assist with day to day office management including supply ordering and demand scheduling, invoice tracking and working with project coordination \ accounting to help maintain records
• Assist in fleet management inclusive of adding \ removal of vehicles
• Assist in managing the company phone plan and demand scheduling of new devices
• Assist \ manage reception duties when necessary (serve as the back up when receptionist is out of office)
• Assist with corporate event planning and people & culture initiative
Assist in job costing and project administrative responsibilities

Undergraduate degree or college diploma
• Strong skills in Excel and Microsoft Office *
• Please note that this is an in office position Monday to Friday, candidates must have access to a vehicle\ be able to commute easily to head office and be a permanent resident of Canada in order to be considered for the position.

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