Administrative Assistant #12828

3 weeks ago

Toronto ON, Canada Options Consulting Solutions Full time

ADMINSTRATIVE ASSISTANT

FULL-TIME

DOWNTOWN TORONTO, ON

MUST BE ON SITE 4 DAYS A WEEK

Are you passionate about diversity, equity, and inclusion?

Are you curious, adaptive, and proactive with a solutions-oriented approach?

Are you skilled in providing administrative support in a professional environment?

The Company

Our client is a non-profit organization dedicated to promoting diversity and inclusion in the corporate world with a small team of professionals committed to this cause. They’re looking to strengthen the operations team with a smart, organized, and capable administrative professional. If you are a self-starter who seeks a small and tightknit team of colleagues, this is an exciting opportunity to make an impact

Company Perks and Rewards

  • Great compensation
  • Hybrid work model (4 days in office)
  • Benefits include health, dental, and vision
  • A forward-thinking and people-focused culture
  • A fast-paced and exciting environment
  • An opportunity to wear many hats
  • Located in Downtown Toronto
  • And more

The Job

Reporting to the Chief Operating Officer (COO), you are instrumental in daily operations within the organization by providing administrative support in a variety of matters. You will:

  • Handle the COO and operations team’s calendars and communications.
  • Schedule meetings and prepare agendas, meeting materials, catering, etc.
  • Attend meetings and perform notetaking for accurate records.
  • Coordinate event logistics including travel arrangements for leaders.
  • Maintain files, documents, and information in an organized system.
  • Assist with presentations and reports, distributing as required.
  • Collaborate with colleagues to ensure efficiency and clear communications.
  • Participate in various projects, tracking timelines and deliverables.
  • Assist with ordering and maintaining office supplies and inventory.
  • Participate in decision-making by conducting research and gathering data.
  • Support implementation of the company’s policies, procedures, and best practices.
  • Other administrative tasks as required.

What you bring to the job

You are passionate about inclusivity and motivated by the opportunity to support an impactful mission. You thrive in a role helping others and seek to be part of an engaging and collaborative workplace community. You also have:

  • High school diploma or equivalent, with additional education or certification as a strong asset.
  • Experience providing administrative and/or operational support in a professional environment.
  • Experience with scheduling, meeting coordination, minute-taking, and coordinating travel.
  • Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
  • Experience with Concur or similar software for processing expenses.
  • Strong interpersonal, relationship-building, and professional communication skills.
  • High degree of professionalism, reliability, accuracy, and competence.
  • Adaptability in a fast-paced environment with shifting priorities.
  • A team-oriented mindset and a solutions-focused approach.

Qualified job seekers are asked to apply with attention to Rhiannon Bodman. Reference #12828

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Instagram and Facebook for job searching tips and other updates.

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