2408 Office Administrative Assistant

2 weeks ago

Toronto ON, Canada RedBranch Executive Search & Recruitment Inc. Full time

Our client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. This is an onsite role.

Key Responsibilities:

  • Provide administrative support to executives C-suite directors, including scheduling meetings, managing calendars, and making travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Coordinate and organize meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.
  • Maintain and update electronic and physical filing systems, ensuring accuracy and accessibility of documents.
  • Screen and direct phone calls and emails, responding to inquiries and forwarding messages as appropriate.
  • Assist with project management tasks, such as tracking deadlines, coordinating resources, and monitoring progress.
  • Conduct research, compile data, and prepare reports or presentations as requested.
  • Manage office supplies and inventory, placing orders as needed and ensuring adequate stock levels.
  • Assist with HR-related tasks, such as onboarding new employees, maintaining personnel records, and coordinating employee events.
  • Handle sensitive and confidential information with discretion and professionalism.

Qualifications :

  • Bachelor’s degree in business administration, office management, or related field preferred.
  • Proven experience as an administrative assistant, executive assistant, or similar role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent communication and interpersonal skills, both verbal and written.
  • Ability to work independently with minimal supervision and as part of a team.
  • Discretion and confidentiality in handling sensitive information.
  • Flexibility and adaptability to changing priorities and responsibilities.
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