Administrative assistant
2 weeks ago
Starting date : 1 position to fill as soon as possible
Job SummaryJob DescriptionWhat is the opportunity? The candidate provides timely, efficient and accurate administrative support to the Regional Vice President (RVP) and the Regional Managers (RM). Additionally, the candidate is responsible for organizing schedules and correspondence to ensure the smooth operation of the Regional Office. The candidate proactively follows-up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials, and prepares and acts as a reviewer of expense reports.What will you do?Greet guests of Royal Trust, monitor and prepare boardrooms and marketing materials for in-office meetings.Act as the delegate on multiple calendars and email accounts, principally for the RVP.Manage regional events, road shows, recruitment, communication and social media as required by the RVP.Lead in the coordination of expense review, vacation and absence management on behalf of the RVP.Provide ad-hoc meeting and meeting room scheduling support to the RVP and RMs.Make travel arrangements including flights and hotel accommodations and the corresponding creation of expense reports for the RVP and RMs.What will you need to succeed? Must have:1 to 3 years providing administrative support ideally within financial services or legal environment.Post-secondary education or equivalentExcellent written/verbal/electronic communication skillsAbility to work effectively with others and perceived as a professional business partner.Strong PC skills including Microsoft Office applications, Excel, and CRM tools.Nice to have:Exhibits sound judgement and decision-making abilitiesAble to work under pressure to meet deadlinesExcellent organization skills and attention to detailSelf-motivated and able to work with minimal supervisionFlexible in approaching all duties and assignments and shares best practices wherever possibleWhat's in it for you? A Total Rewards program that includes flexible benefits, work/life balance and career development programs and investment and retirement savings plans Competitive pay and high-earning potential All the tools, training, and team support you need to grow your career Flexible work/life balance options Sophisticated RBCI software tools to boost your productivityRBC Insurance is an organization that succeeds by bringing out the best in its people. Youll be part of a supportive, inclusive team that shares common values including a fundamental respect for each other. At the heart of this is a commitment to diversity. RBC respects and responds to the many competing and evolving priorities in our lives so you can focus on what you can do best putting clients first.Job SkillsCommunication, Critical Thinking, Customer Service Management, Decision Making, Detail-Oriented, Group Problem Solving, Interpersonal Relationship Management, Operational Delivery, Time Management, Trust Operations ManagementAdditional Job DetailsAddress:RBC CENTRE, 155 WELLINGTON ST W:TORONTOCity:TORONTOCountry:CanadaWork hours/week:37.5Employment Type:Full timePlatform:Wealth ManagementJob Type:RegularPay Type:SalariedPosted Date:2024-04-29Application Deadline:2024-05-06Inclusion and Equal Opportunity EmploymentAt RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.Join our Talent CommunityStay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.
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