Office Coordinator

19 hours ago

Ottawa, Canada Bluesky Strategy Group Inc. Full time

Join Bluesky Strategy Group as Our Dynamic Office coordinator

 

Bluesky Strategy Group is a full-service public affairs and communications firm, dedicated to excellence through a team of in-office professional consultants. We regularly welcome clients to our offices and host events on their behalf.

 

Bluesky is seeking a composed and highly professional Office Coordinator to play a pivotal role in our team as the first point of contact to everyone who walks through our doors, ensuring a positive and seamless initial impression for all visitors and clients. As the cornerstone of effective office administration, the successful candidate will ensure our workplace operates efficiently, professionally, and smoothly.  We are looking for a proactive individual with exceptional multitasking abilities, a client-focused approach, and the utmost discretion in handling confidential information. Reporting to the Director of Operations, this is a full-time, 5-day-a-week in-office position with benefits, in an excellent, downtown office location, with direct access to the O-Train.

 

We take pride in maintaining a polished, professional environment that reflects our commitment to delivering outstanding results. This role is integral to upholding Bluesky's reputation for professionalism, fostering an environment of confidence and respect, and setting the tone for exceptional service. If you excel in a dynamic setting and have a proven ability to manage responsibilities with professionalism and grace, we invite you to apply.

 

 

Key Responsibilities

 

Front Desk Management

·      Represent Bluesky Strategy Group as the first point of contact, ensuring a positive and professional first impression.

·      Welcome visitors, direct them to appropriate areas and provide refreshments.

·      Professionally manage telephone and email inquiries.

·      Arrange and book boardrooms for meetings.

·      Coordinate catering for meetings and events.

·      Operate and oversee office equipment, including multifunctional devices, printers, and shared software applications.

·      Accurately manage and update databases.

·      Co-ordination and liaise with external contractors and vendors to support office needs.

·      Maintain office inventory and ensure supplies are replenished promptly.

·      Follow and implement reception opening and closing procedures.

·      Manage all incoming and outgoing office mail and courier shipments.

·      Handle the presence of multiple clients

·      Support consultants and management as required

 

Event Coordination

·      Assist in planning and executing key events such as lobby days, receptions, and conferences.

·      Manage RSVP tracking, including calling to follow up with invitees.

 

Facilities Management & Safety

·      Communicate with building maintenance to address facility-related concerns.

·      Maintain cleanliness and organization in shared spaces, including reception areas, boardrooms and kitchens.

·      Serve as the safety officer, ensuring compliance with regulations and fostering a safe, healthy work environment.

 

 

Qualifications

 

Education:

·      Post-secondary education in a relevant field, or equivalent experience

 

Experience:

·      Minimum of 2 years in a reception or office coordination role, or equivalent experience.

 

Technical Skills:

·      Advanced proficiency in Microsoft Office 365, with the ability to troubleshoot basic issues.

·      Competence in operating and overseeing office equipment including multifunctional devices and printers, as well as managing databases and software applications.

 

Key Soft Skills:

·      Exceptional organizational and multitasking abilities.

·      Strong verbal and written communication skills.

·      Professionalism, discretion, and the ability to handle confidential information.

·      Friendly and approachable demeanour with the resilience to remain composed in high-pressure situations.

·      Ability to work collaboratively with consultants and team members at all levels.

 

Language Requirements:

·      Bilingualism – English/French (preferred)

 

Work Environment

 

  • Schedule: Full-time, in-office role, Monday to Friday, 9:00 AM – 5:00 PM.
  • Team-Oriented: Work in a structured and welcoming environment while supporting operational efficiency.

 

 

If you thrive in a fast-paced, structured environment and are motivated to contribute to a professional and welcoming office setting, we want to hear from you

 

Join Bluesky Strategy Group today and make a lasting impact on our team. 

 

Submit your resume and cover letter by January 10, 2025, to jobs@blueskystrategygroup.com

  • Office Coordinator

    6 days ago

    Ottawa, Canada First Nations Financial Management Board Full time

    **Position Overview** Reporting to the Senior Operations Manager, the Office Coordinator supports the Senior Operations Manager in the day-to-day operations of administrative and office support for the FMB. Responsibilities may include coordinating and communicating office activities, health regulations, facility support, general office services support...

  • Office Coordinator

    7 months ago

    Ottawa, Canada The Taggart Group of Companies Full time

    Salary: **Job Title**: Office Coordinator - Reception **Reports to**: Property Manager **Company**: Taggart Group of Companies **Location**: 225 Metcalfe Street Suite 708 **Work Description** The Office Coordinator's goal is to keep the office functioning smoothly by organizing and coordinating various administrative requirements, predominantly focused...

  • Office Coordinator

    7 months ago

    Ottawa, Canada The Taggart Group of Companies Full time

    **Job Title**: Office Coordinator - Reception **Reports to**: Property Manager **Company**: Taggart Group of Companies **Location**: 225 Metcalfe Street Suite 708 **Work Description** The Office Coordinator’s goal is to keep the office functioning smoothly by organizing and coordinating various administrative requirements, predominantly focused on...

  • Office Coordinator

    6 days ago

    Ottawa, Canada The Ottawa Food Bank Full time

    **OFFICE COORDINATOR** The Ottawa Food Bank is a highly respected social service agency with a mission to collect and distribute food to its network of agency partners, who in turn serve clients in need throughout the city. Established in 1984 to fight community hunger, the Ottawa Food Bank has been serving the community’s most vulnerable people with...

  • Office Coordinator

    3 months ago

    Ottawa, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    beBee Professionals is seeking a highly skilled Office Coordinator to join our team in Ottawa, Canada. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office operations.Key Responsibilities:Provide exceptional...

  • Office Coordinator

    16 hours ago

    Ottawa, Canada Bluesky Strategy Group Inc. Full time

    Join Bluesky Strategy Group as Our Dynamic Office coordinator!   Bluesky Strategy Group is a full-service public affairs and communications firm, dedicated to excellence through a team of in-office professional consultants. We regularly welcome clients to our offices and host events on their behalf.   Bluesky is seeking a composed and highly...

  • Office Coordinator

    6 days ago

    Ottawa, Canada Catholic Centre for Immigrants Full time

    *** This position reports to the Executive Director. CCI expects that all employees will perform their work in a manner that demonstrates commitment to client-centered models for service delivery and principles of community development. Commitment to working cooperatively in a community-based setting as part of a multi-disciplinary team of staff, students,...

  • Office Coordinator

    1 week ago

    Ottawa, Canada Solink Full time

    **OFFICE COORDINATOR** A job at Solink means working with an amazing team and tackling one of the biggest data problems out there. We are venture backed and focus on continuous execution to delight our customers. We have a creative and collaborative work environment, and all of our employees have meaningful equity in the company. **_ A bit about the role...

  • Office Coordinator

    6 months ago

    Ottawa, Canada Liberal Party of Canada Full time

    **Location** Ottawa, ON - On-site (5 days per week) **Summary** **What we offer you** - Comprehensive benefits coverage - Wellness programs - Employee & family assistance program - Defined contribution pension plan - Flexible schedule arrangements - Prime downtown location close to transit & shopping - No charge gym membership & shower facilities -...

  • Community Liaison Officer

    8 months ago

    Ottawa, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: To provide support and advice to UK staff moving to and working in Canada for the UK Government (FCDO and other government departments). You will help UK-based staff, partners and families settle into life in Ottawa and Canada more widely. Build and use wide-ranging networks in the...

  • Senior Office Coordinator

    10 hours ago

    Ottawa, Ontario, Canada Techrooters Inc. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Senior Office Coordinator to join our team at Techrooters Inc.About the RoleThis is a fantastic opportunity for an individual who enjoys working in a fast-paced office environment and is looking to take on new challenges. As a Senior Office Coordinator, you will be responsible for...

  • Executive Office Coordinator

    10 hours ago

    Ottawa, Ontario, Canada Zimmer Air Services Inc. Full time

    We are seeking an experienced Executive Office Coordinator to join our team at Zimmer Air Services Inc. Located in a remote setting, this seasonal position offers the opportunity to work with a dynamic team.This role requires strong organizational and time-management skills, as well as proficiency in accounting software and MS Excel. The successful candidate...

  • Office Operations Coordinator

    3 months ago

    Ottawa, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly skilled and experienced Office Operations Coordinator to join our team at beBee Professionals in Ottawa. The successful candidate will be responsible for coordinating and managing office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Coordinate and manage office operations, including...

  • Office Operations Coordinator

    1 month ago

    Ottawa, Ontario, Canada Randstad Full time

    We are seeking an experienced Office Administrator to join our team in Downtown Ottawa. The successful candidate will be responsible for supporting and coordinating the daily administrative activities of the office.About the RoleThis is a permanent full-time opportunity with a salary range of $54,000-$61,920 per year.The ideal candidate will have excellent...

  • Senior Office Coordinator

    1 month ago

    Ottawa, Ontario, Canada CREATIVE TOUCH BY S&I INC. Full time

    Job DescriptionWe are seeking an experienced Senior Office Coordinator to join our team at Creative Touch by S&I Inc.Job SummaryThe successful candidate will be responsible for coordinating seminars, conferences, and other events. They will also plan and control budgets, record minutes of meetings, and establish office procedures.ResponsibilitiesArrange and...

  • Planning and Coordination Officer

    3 months ago

    Ottawa, Canada National Research Council Canada Full time

    **Priority may be given to the following designated employment equity groups: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.** - The _Employment Equity Act_, which is under review, uses the terminology Aboriginal peoples and visible minorities. **City**: Ottawa **Organizational Unit**:...

  • Executive Administrative Coordinator

    6 days ago

    Ottawa, Ontario, Canada Office of Councillor Parthi Kandavel Full time

    Are you a highly organized and detail-oriented individual looking for a challenging role in office administration? We are seeking an Executive Administrative Coordinator to join our dynamic team in the Office of Councillor Parthi Kandavel.About Our TeamThe Office of Councillor Parthi Kandavel is a creative and fast-paced environment that values exceptional...

  • Office Coordinator

    7 months ago

    Ottawa, Canada Underwriters Laboratories Inc. Full time

    : At UL, we know why we come to work.: We have an exciting opportunity for a **Part-time Office Coordinator **at UL Standards & Engagement. This is an on-site position based in our Ottawa, Canada office. The office is situated in the heart of downtown Ottawa, Canada’s vibrant capital city. Our modern office space is designed for collaboration and...

  • Front Office Coordinator

    1 month ago

    Ottawa, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Front Office Coordinator to join our team at beBee Professionals in Ottawa. This role will serve as the first point of contact for clients, ensuring a positive and welcoming experience.Key Responsibilities:Greet and assist visitors, providing exceptional customer service and maintaining a professional...

  • Office Facilities Coordinator

    1 week ago

    Ottawa, Canada Solink Full time

    **OFFICE FACILITIES COORDINATOR** A job at Solink means working with an amazing team and tackling one of the biggest data problems out there. We are venture backed and focus on continuous execution to delight our customers. We have a creative and collaborative work environment, and all of our employees have meaningful equity in the company. **_ A bit about...