Office Coordinator

1 week ago

Ottawa, Canada Underwriters Laboratories Inc. Full time

:
At UL, we know why we come to work.:
We have an exciting opportunity for a
**Part-time Office Coordinator **at UL Standards & Engagement.

This is an on-site position based in our Ottawa, Canada office. The office is situated in the heart of downtown Ottawa, Canada’s vibrant capital city. Our modern office space is designed for collaboration and features stunning views of the iconic Parliament buildings, providing an inspiring backdrop for your workday.

The
**Office Coordinator** will contribute to the success of our organization and operations by providing essential administrative support and office coordination, in an effort to advance the mission of UL Standards & Engagement (ULSE) to make the world safer, more secure, and sustainable. The Office Coordinator will assist with day-to-day office operations, support administrative tasks, and coordinate with internal and external stakeholders to ensure smooth function within the office environment.

What you’ll learn & achieve:
As the
**Office Coordinator**
**,** you will play a key role in the rapid growth of UL as you:

- Greet and welcome guests and visitors with a warm professional demeanor, ensure positive experience
and maintain friendly office atmosphere.
- Provide administrative and office support, assist with day-to-day tasks including calendar management,
meeting coordination, travel arrangements, and expense reporting.
- Build travel itineraries, arrange flights, hotel accommodations, and ground transportation for executives
and other team members as needed.
- Track, manage, and process expenses and other documents in support of operations. Keep accurate
records of expenditures and ensure timely reimbursement.
- Assist with organizing conferences, workshops, and leadership meetings. Collaborate with internal and
external stakeholders to organize schedules and coordinate meeting logistics, including venue
arrangements, catering, and technology setup.
- Maintain efficient filing system for both physical and digital documents, ensure confidentiality and
accessibility.
- Ensure clean, organized, and functional office environment. Maintain office supplies, equipment, and
office inventory.
- Coordinate with building management to address facility related matters, including maintenance, security,
and access control, ensure timely resolution.
- Perform other duties as directed.

What makes you a great fit**:

- Service mindset with proactive and friendly approach.
- Excellent organizational and time management skills with ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in all aspects of work.
- Exceptional written and verbal communication skills.
- Excellent interpersonal skills and ability to collaborate with diverse stakeholders, both internal and
external.
- High level of integrity and ability to handle confidential information.

**Professional education and experience requirements for the role include**:

- High school diploma or equivalent.
- Experience as an office coordinator, administrative assistant, or similar role.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office management software.
- Familiarity with Salesforce a plus.
- UL has COVID-19 protocols and policies in place to ensure the safety of our employees, _
- customers_
- and clients. Effective November 1, 2021, the company mandates that employees are vaccinated against COVID-19 as a condition of employment (except _
- where_

What you’ll experience working at UL:

- **Mission**: For UL, corporate and social responsibility isn’t new. Making the world a safer, more secure and sustainable place has been our business model for the last 128 years and is deeply ingrained in everything we do.
- ** People**: Ask any UL employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at UL. We’re able to deliver the best because we employ the best.
- ** Interesting work**: Every day is different for us here as we eagerly anticipate the next innovation that our customers’ create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.
- ** Grow & achieve**: We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.**Total Rewards**: All employees at UL Solutions, UL Research Institutes, and UL Standards & Engagement are eligible for bonus compensation. We offer comprehensive medical, dental, vision, and life insurance plans. A generous pension plan, which we contribute 4.5% of your base earnings. Additionally, you have the option of contributing up to 4% and we invest an additional 50% of y

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