Executive Assistant to CEO

3 days ago


Toronto, Canada Options Consulting Solutions Full time

Executive Assistant to CEO

Full-Time, Hybrid

Toronto





Do you have experience providing executive-level support in a fast-paced environment?


Are you highly organized and resourceful in anticipating the needs of senior leaders?


Are you eager to contribute to the success of a growing organization?




The Company:

This growing global organization, headquartered in Canada, is expanding its workforce. They are seeking a proactive Executive Assistant to provide dedicated support to their CEO in a fast-paced environment. If this sounds like you, read on.



Perks and Benefits:


  • Comprehensive health and welfare benefits
  • Paid time-off programs (vacation, sick leave, and holidays)
  • A culture of innovation, empowerment, and decision-making
  • Professional growth opportunities
  • A collaborative and welcoming work environment




The Role:

As the Executive Assistant to the CEO, you will play a critical role in enabling the CEO’s effectiveness by managing key priorities, ensuring smooth communication between the CEO’s office and various stakeholders, and proactively organizing the CEO’s calendar, meetings, and international travel logistics. This position requires superior organizational and multitasking skills, a professional demeanor, and the ability to work under pressure while maintaining attention to detail.



Your responsibilities will include:



  • Manage the CEO’s calendar, international travel, and meeting logistics; prioritizing inquiries and resolving conflicts to optimize time usage.
  • Support the CEO with expense reporting, departmental meetings and agenda preparation and distribution.
  • Facilitate effective communication between the Office of the CEO and internal/external stakeholders.
  • Preparing reports and maintaining records.
  • Represent the Office of the CEO professionally in all communications, including in-person, email, and Teams.




Who We’re Looking For:



  • 10+ years of administrative experience supporting executives in high-demand environments
  • Strong written, verbal, and interpersonal communication skills
  • Exceptional organizational skills with the ability to prioritize tasks and work under pressure
  • Ability to handle confidential information with discretion
  • Advanced knowledge of Microsoft Office, expense reporting software, and other online tools
  • A proactive, resourceful, and collaborative team player who can also work independently
  • Experience with scheduling in a corporate setting



Qualified job seekers are asked to apply with attention to Sydney Douglas.




I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role.




Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.



You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Twitter and Facebook for job searching tips and other updates.



  • Toronto, Canada Provincial Smart Home Services Full time

    **Company**: _Provincial Smart Home Services - HVAC & SMART HOME AUTOMATION_ **Company Overview**: Provincial Smart Home Services provides a range of smart home and HVAC solutions to homeowners across Canada. Our commitment to environmental sustainability is at the core of everything we do. We offer eco-friendly products and services that not only enhance...


  • Toronto, Ontario, Canada Options Consulting Solutions Full time

    Executive Assistant to CEOOptions Consulting Solutions is seeking a highly skilled and experienced Executive Assistant to provide dedicated support to their CEO in a fast-paced environment.About the Role:The Executive Assistant will play a critical role in enabling the CEO's effectiveness by managing key priorities, ensuring smooth communication between the...


  • Toronto, Ontario, Canada Options Consulting Solutions Full time

    Executive Assistant to CEOOptions Consulting Solutions is seeking a highly skilled and experienced Executive Assistant to provide dedicated support to their CEO in a fast-paced environment.About the Role:The Executive Assistant will play a critical role in enabling the CEO's effectiveness by managing key priorities, ensuring smooth communication between the...


  • Toronto, Ontario, Canada Hootsuite Full time

    We are seeking a highly skilled Executive Assistant to provide exceptional support to the CEO, ensuring seamless execution of key tasks and projects. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. They will be responsible for managing the CEO's...


  • Toronto, Canada Rose Rocket Full time

    Rose Rocket is a market leader in Transportation Management Software. We’re a startup going after the $700+ billion dollar trucking industry, leading the shift to SaaS while revolutionizing the way trucking companies sell, service, and innovate. We are a “more human, less corporate” culture that is built around doing work that matters, winning as a...

  • Executive Assistant

    5 months ago


    Toronto, Canada Teranet Full time

    Core Accountabilities and Outcomes: - Works with the CEO to ensure his time and activities are coordinated in a manner that maximizes his effectiveness as the business’ leader. - Drafts, prepare and review final copies of various correspondence on behalf of the CEO (letters, memos, expense forms, internal and external communications, presentations, etc.)...


  • Toronto, Canada Christiectherapy Full time

    Job Overview: We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our CEO. As the Executive Assistant, you will be responsible for managing a diverse range of administrative tasks, including bookkeeping, organizing receipts, running errands, and ensuring smooth operations within the...


  • Toronto, Canada innovatebyday.ca Full time

    This is a **Full-Time Executive Assistant **positionwith a **Business Development focus.**: **COMPANY OVERVIEW** Innovate By Day is a bilingual, certified woman-owned, values-led strategic marketing and digital content studio. Since 2010, we have specialized in serving the corporate, cultural, governmental, and not-for-profit industries, developing...


  • Toronto, Canada Unity Health Toronto Full time

    In a fast paced environment, the primary role of the Executive Assistant to the President & Chief Executive Officer (CEO) of a 3 hospital site health system is to provide a wide range of executive level administrative support functions ranging from coordination of information flow integral to the office, accurate and timely delivery of senior level...


  • Toronto, Canada Options Consulting Solutions Full time

    Executive Assistant to CEOFull-Time, HybridTorontoDo you have experience providing executive-level support in a fast-paced environment?Are you highly organized and resourceful in anticipating the needs of senior leaders?Are you eager to contribute to the success of a growing organization?The Company:This growing global organization, headquartered in Canada,...


  • Toronto, Canada Options Consulting Solutions Full time

    Executive Assistant to CEO Full-Time, Hybrid Toronto Do you have experience providing executive-level support in a fast-paced environment? Are you highly organized and resourceful in anticipating the needs of senior leaders? Are you eager to contribute to the success of a growing organization? The Company: This growing global organization,...


  • Toronto, Canada SNDL Inc. Full time

    **About SNDL** SNDL is the largest private sector liquor and cannabis retailer in Canada with retail banners that include Ace Liquor, Wine and Beyond, Liquor Depot, Value Buds, and Spiritleaf. As a licensed cannabis producer SNDL has indoor state-of-the-art facilities to supply wholesale and retail customers under a cannabis brand portfolio that includes...


  • Toronto, Ontario, Canada Constructor Full time

    About the RoleWe are seeking a highly organized and proactive Executive Assistant to support our Chief Executive Officer. As a trusted partner to the CEO, you will play a critical role in making them more efficient with their time.Key ResponsibilitiesProactively design and manage the CEO's calendar to optimize their workflow and maximize efficiency.Identify...


  • Toronto, Ontario, Canada Constructor Full time

    About the RoleWe are seeking a highly organized and proactive Executive Assistant to support our Chief Executive Officer. As a trusted partner to the CEO, you will play a critical role in making them more efficient with their time.Key ResponsibilitiesProactively design and manage the CEO's calendar to optimize their workflow and maximize efficiency.Identify...


  • Toronto, Ontario, Canada Constructor Full time

    About the RoleWe are seeking a highly organized and proactive Executive Assistant to support our Chief Executive Officer. As a key member of our team, you will be responsible for managing the CEO's calendar, coordinating travel arrangements, and handling day-to-day administrative tasks.Key ResponsibilitiesDesign and manage the CEO's calendar to ensure...


  • Toronto, Ontario, Canada Constructor Full time

    About the RoleWe are seeking a highly organized and proactive Executive Assistant to support our Chief Executive Officer. As a key member of our team, you will be responsible for managing the CEO's calendar, coordinating travel arrangements, and handling day-to-day administrative tasks.Key ResponsibilitiesDesign and manage the CEO's calendar to ensure...


  • Toronto, Ontario, Canada Constructor Full time

    {"About the Role": "We are seeking a highly organized and proactive Executive Assistant to support our Chief Executive Officer. As a trusted partner to the CEO, you will be responsible for making him more efficient with his time and handling sensitive information with utmost integrity.Key Responsibilities:* Proactively design the CEO's calendar to reflect...


  • Toronto, Ontario, Canada Constructor Full time

    {"About the Role": "We are seeking a highly organized and proactive Executive Assistant to support our Chief Executive Officer. As a trusted partner to the CEO, you will be responsible for making him more efficient with his time and handling sensitive information with utmost integrity.Key Responsibilities:* Proactively design the CEO's calendar to reflect...


  • Toronto, Canada BG Wealth Group Full time

    BG Wealth Group is a Canadian real estate investment and financial consultancy firm with 3 offices in the Greater Toronto Area. We specialize in the evaluation, acquisition, development, transformation, and management of real estate assets. **About the Position** This position requires on-site work at 2 different offices in the GTA on a flexible basis, 3...


  • Toronto, Ontario, Canada Constructor Full time

    {"About the Role": "We are seeking a highly skilled and organized Executive Assistant to support our Chief Executive Officer. As a key member of our team, you will be responsible for providing administrative support to the CEO, ensuring the smooth operation of their schedule, and handling various tasks and projects.Responsibilities:* Provide exceptional...