Executive Assistant to CEO

5 days ago

Toronto, Canada SNDL Inc. Full time

**About SNDL**

SNDL is the largest private sector liquor and cannabis retailer in Canada with retail banners that include Ace Liquor, Wine and Beyond, Liquor Depot, Value Buds, and Spiritleaf. As a licensed cannabis producer SNDL has indoor state-of-the-art facilities to supply wholesale and retail customers under a cannabis brand portfolio that includes Top Leaf, Sundial Cannabis, Palmetto, Spiritleaf Selects, and Grasslands. SNDL's investment portfolio seeks to deploy strategic capital through direct and indirect investments and partnerships throughout the global cannabis industry.

**About the Role**

**Role and responsibilities include, but are not limited to**:

- Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meeting with internal and external stakeholders; composing and preparing correspondence; maintaining contact lists; managing complex travel itineraries; completing expense reports; and other administrative tasks as assigned. Manage all requests and queries appropriately with professionalism, accuracy, and a keen sense of urgency.
- Serve as a point of contact on all matters pertaining to the CEO, including those of a highly confidential and critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the CEO’s style.
- Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Function as a “barometer”, having a sense for the issues taking place in the environment and keep the CEO updated as necessary. Anticipate the CEO’s needs in advance of meetings, conferences, etc.
- Provide event management support for events including but not limited to leadership meetings and conferences.

**Experience and Qualifications**
- Post-secondary completion of two-year program for administrative assistant, office assistant, business management or other professional degree and/or program is required.
- Working knowledge of the Finance and Capital Market industries preferred
- Minimum of 5 years of experience as an Executive Assistant reporting directly to C-level Executives.
- Advanced Microsoft Office skills, especially Excel, Outlook, and PowerPoint, with an ability to become familiar with company-specific programs and software.
- Full comprehension of office management systems and procedures.
- Proficiency in collaboration and delegation of duties.
- Must be able to pass a criminal background check.
- Valid driver's license and reliable vehicle preferred.

**Required Competencies**
- Upholds confidentiality and always uses a high level of discretion
- Exceptional attention to detail
- Ability to prioritize workload in a fast-paced environment
- Impeccable multi-tasking abilities
- Exemplary planning, time management, organizational, project management and proofreading and critical thinking skills
- Ability to be flexible and adapt to changes professionally, in keeping with the needs of the growing business
- Highly dependable and punctual, and available to work hours that align with the needs of the executive and company
- Exceptional interpersonal skills, including problem solving and providing constructive feedback
- Excellent written and verbal communication, listening, and customer service skills
- Ability to establish and maintain positive working relationships with others both internally and externally - friendly and professional demeanor
- Solid collaborator who promotes a culture of professionalism, integrity, quality, and teamwork
- Ability to assess situations to determine the importance, urgency, and risks and make clear decisions that are timely and in the best interests of the company

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Store discount
- Vision care
- Wellness program

Schedule:

- Monday to Friday
- On call
- Weekend availability

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have Post-Secondary completion of a two-year program for administrative assistant, office assistant, business management or other professional degree/program?
- Do you have a minimum of 5 years of experience providing administrative and/or executive support?
- Do you have strong Microsoft Office skills, especially Excel, Outlook, and Powerpoint?
- Are you confident you would pass a criminal background check?
- Do you hav

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