Executive Assistant to CEO

3 months ago

Toronto, Canada Provincial Smart Home Services Full time

**Company**: _Provincial Smart Home Services - HVAC & SMART HOME AUTOMATION_

**Company Overview**: Provincial Smart Home Services provides a range of smart home and HVAC solutions to homeowners across Canada. Our commitment to environmental sustainability is at the core of everything we do. We offer eco-friendly products and services that not only enhance your home but also help reduce your carbon footprint.

**Our Mission**:Our mission is to empower every homeowner to go green and make environmentally responsible choices.

**Position**:Executive Assistant to the CEO

**Role Snapshot: Seize** the Opportunity to Shine as the Executive Assistant to the CEO at Provincial Smart Home Services In this high-caliber role, you will be the linchpin of support for the CEO, vital in ensuring the seamless functioning of the executive office. As the CEO's right hand, you will often step into their shoes, making it crucial for you to be proactive and ready to represent the CEO. This position demands exceptional organizational prowess, unwavering discretion, and the capacity to handle diverse tasks while upholding the utmost confidentiality.

**Responsibilities**:

- **Calendar and Schedule Management**: Efficiently manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements. Prioritize and ensure the CEO is well-prepared for engagements.
- **Meeting Coordination**: Prepare meeting agendas, materials, and minutes. Attend meetings with the CEO, take notes, and follow up on action items.
- **Travel Arrangements**: Organize travel plans, including booking flights, accommodations, and ground transportation. Ensure the CEO's travel itinerary is well-documented and accessible.
- **Document Management**: Manage and organize confidential documents and files, ensuring easy access and retrieval.
- **Executive Support**: Assist the CEO with research, presentation preparation, and other tasks that require in-depth understanding of the company's operations and priorities.
- **Event Planning**: Help plan and execute company events, including board meetings, off-site retreats, and special functions.
- **Expense Management**: Track, reconcile, and report on the CEO's expenses. Ensure adherence to company expense policies.
- **Confidentiality**: Maintain the highest level of confidentiality regarding sensitive company information and CEO activities.
- **Prioritization**: Assess and prioritize tasks to optimize the CEO's time and ensure that critical activities receive the necessary attention.

**Qualifications**:

- A university degree or post-secondary education is required.
- Minimum two (2) years of experience supporting top-level business executives.
- Strong proficiency with MS Office (Word, Excel, PowerPoint, Outlook)
- Excellent verbal and written communication skills
- Proven ability to work effectively in a fast-paced organization.
- Energetic with strong organizational skills

**Salary Range**:

- $60,000-70,000_

**Benefits**:

- Competitive compensation package, Health, dental, and Professional development opportunities.
- A dynamic and collaborative work environment

**Hours of Work**:

- This is a full-time position on-site Monday - Friday.

**Start Date**:

- The scheduled start for this opportunity is **immediate.**

**Salary**: $60,000.00-$70,000.00 per year

Ability to commute/relocate:

- Toronto, ON M8X 1Y9: reliably commute or plan to relocate before starting work (required)

Application question(s):

- What is your earliest start date?

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Executive Assistant: 2 years (required)

Work Location: In person

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