Executive Assistant to CEO

9 hours ago

Toronto, Ontario, Canada Options Consulting Solutions Full time
Executive Assistant to CEO

Options Consulting Solutions is seeking a highly skilled and experienced Executive Assistant to provide dedicated support to their CEO in a fast-paced environment.

About the Role:

The Executive Assistant will play a critical role in enabling the CEO's effectiveness by managing key priorities, ensuring smooth communication between the CEO's office and various stakeholders, and proactively organizing the CEO's calendar, meetings, and international travel logistics.

Responsibilities:

  • Manage the CEO's calendar, international travel, and meeting logistics; prioritizing inquiries and resolving conflicts to optimize time usage.
  • Support the CEO with expense reporting, departmental meetings and agenda preparation and distribution.
  • Facilitate effective communication between the Office of the CEO and internal/external stakeholders.
  • Preparing reports and maintaining records.
  • Represent the Office of the CEO professionally in all communications, including in-person, email, and Teams.

Requirements:

  • 10+ years of administrative experience supporting executives in high-demand environments
  • Strong written, verbal, and interpersonal communication skills
  • Exceptional organizational skills with the ability to prioritize tasks and work under pressure
  • Ability to handle confidential information with discretion
  • Advanced knowledge of Microsoft Office, expense reporting software, and other online tools
  • A proactive, resourceful, and collaborative team player who can also work independently
  • Experience with scheduling in a corporate setting

What We Offer:

  • Comprehensive health and welfare benefits
  • Paid time-off programs (vacation, sick leave, and holidays)
  • A culture of innovation, empowerment, and decision-making
  • Professional growth opportunities
  • A collaborative and welcoming work environment

How to Apply:

Qualified job seekers are asked to apply with attention to Sydney Douglas.

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