Program Assistant
7 days ago
Job Summary
The Gairdner Foundation is seeking a versatile and proactive Program Assistant to facilitate the execution of impactful projects and operational tasks across our awards programs, communications and event initiatives—both online and in-person. This role involves managing diverse projects across multiple portfolios, requiring strong problem-solving, communication, organizational, and project-management skills.
The ideal candidate works well in a fast-paced environment, demonstrates agility in handling multiple responsibilities, and excels at adapting to shifting priorities. They bring a range of administrative and project management expertise applicable to awards nominations, finance, development, and event logistics.
If you thrive on taking initiative, excel at problem-solving, and enjoy collaborating within a close-knit team, this opportunity could be perfect for you. We are seeking someone enthusiastic and motivated to expand their skill set while contributing to Canada’s leading biomedical awards program.
About the Gairdner Foundation
The Gairdner Foundation was established in 1957 to recognize and reward international excellence in fundamental research that impacts human health. Annually, eight awards are given: five Canada Gairdner International Awards for biomedical research, one John Dirks Canada Gairdner Global Health Award, specifically for impact on global health issues, and two Canada Gairdner Momentum Awards, recognizing mid-career Canadian investigators.
The Gairdner Foundation believes in coming together to openly discuss science to better engage the public, understand the problems we face, and work together to find solutions. Since its founding, outreach events and programs have been developed to inspire the next generation of scientific innovators and foster an informed society. By engaging in outreach programs across Canada, The Gairdner Foundation acts as a convener with the public, policymakers and other stakeholders on the impact of science in our everyday lives.
Job specifics:
Awards and Nomination Program Support
- Development and coordination of outreach communications for nominations and competitions, including partner list creation.
- Database maintenance for nominations and competitions.
- Analyzing and presenting nomination data to enable well-informed decision-making.
Administrative and Accounting Support
- Administrative support for Board of Directors, sub-committees and adjudication committees.
- Scheduling, minutes, summaries and supporting material generation.
- Tracking and follow up on committee action items.
- Mail collection, cheque deposit and credit card reconciliation.
- Data management and file migration.
- Development of stewardship and fundraising documents, gift receipting.
Event and Logistics Coordination
- Planning and logistical support for Gairdner’s flagship events and programs including liaison with venues, catering, AV.
- Coordination of travel for speakers and laureates (50+ flights/yr) with travel agencies.
- Coordination of 15+ local and remote events (some international).
- Administrative support for annual gala including registration support and attendee management/communication.
- Impact tracking for Gairdner-run and -supported events.
Evolving priorities
- Provide ongoing support to the President & Scientific Director and team, coordinating projects that cut across various functions and departments.
Requirements
Qualifications:
- University or college degree with skills and/or experience in data analysis, event management, communications, and/or project management.
- Exceptional project management skills.
- Excellent written and verbal communication skills.
- Demonstrated experience in program tracking and reporting.
- Experience and interest in science communication is considered an asset.
- Advanced proficiency in Excel and PowerPoint (or Google Sheets/Slides).
- Ability to work effectively in a fast-paced, dynamic environment.
Desired Attributes:
- Strong attention to detail and ability to manage intricate projects from beginning to end.
- Eager and adaptable learner, quick to take on new tasks and navigate challenges, developing new skills along the way.
- Interest in science and eager about continuous learning.
- Outstanding interpersonal skills paired with a proactive, solutions-focused approach.
- Enthusiastic about optimizing processes and achieving operational excellence.
- Skilled at interpreting complex data and transforming it into actionable insights for decision-making and reporting.
What we offer:
- Hybrid work environment (2 days in person in Toronto office).
- Competitive salary and benefits package (salary range begins at $60,000, depending on experience and skill set).
- Organized and collaborative team environment.
- Opportunities for professional growth within a supportive team.
- Comprehensive on-boarding and ongoing support.
Please send your resume and cover letter to thegairdner@gairdner.org by Friday, January 10, 2025.
-
Program Assistant
3 days ago
Toronto, Canada St. Matthew's Bracondale House Full time**Position: Program Assistant** **Company Profile** St. Matthew's Bracondale House is a small organization with a large capacity for growth. For forty years, we have offered accommodation for seniors and families, providing a safe, caring environment and assisting older residents to live with dignity and independence. Our programs and services are available...
-
Program Assistant
5 days ago
Toronto, Canada OCAD University Full time**_Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service_**. Reporting to the Director, Writing & Learning Centre and taking day-to-day direction from the Program Coordinators, Writing & Learning Centre (WLC), Faculty &...
-
Program Assistant, Computer Programming
5 days ago
Toronto, Canada Toronto School of Management Full time**Primary Purpose** Toronto School of Management (TSoM) is an innovative college offering a broad range of career-focused programs in Business, Hospitality and Tourism, Big Data, Cybersecurity, and Accounting. We provide relevant programs which ensure our students meet the demands of today’s ever-changing job market. At TSoM, we recognize the importance...
-
Program Assistant
6 months ago
Toronto, Canada York University Full time**Purpose**: The Program Assistant provides support with administrative matters, coordinating academic resources, providing information to prospective and current students, and updating and disseminating program information. The Program Assistant acts as a liaison with other areas within the Faculty and the University, as well as with external contacts, and...
-
Program Assistant
3 days ago
Toronto, Canada Baycrest Full timeThe Adult Day Program for Seniors has an opportunity for a **PROGRAM ASSISTANT, PRO-RATED** **SEIU Service Hourly Pay Rate: $23.3172 - $23.9157** **Community Day Centre for Seniors **is focused on offering older adults a wide range of social, cognitive, physical and spiritual activities. This program is designed for community dwelling seniors with...
-
Program Coordinator
3 months ago
Toronto, Canada The Salvation Army: Toronto Harbour Light Ministries Men's Concurrent Disorder Treatment Program Full time**Position Purpose summary**:Toronto Harbour Light Treatment Program provides live-in treatment support for men with substance use/concurrent disorders, working from a trauma informed perspective. Manager leads the day to day operations of onsite team. Position requires budgeting, planning and administration, along with clinical supervision of multiple teams...
-
Program Assistant
18 hours ago
Toronto, Canada ANIDA Full timeANIDA is looking for a Program Assistant to join our dynamic team this fall. Our local food bank program currently serves around 1000 individuals and families every month in the Black Creek Community. We can host over 40 volunteers in one week just to keep the program running. This will be a great experience for motivated individuals who have a passion for...
-
Program Assistant
7 months ago
Toronto, Canada Family Service Toronto Full time**Grow with us!** Family Service Toronto (FST) helps people face a wide variety of life challenges. For over 100 years, we have worked with individuals and families destabilized by precarious mental health and/or socioeconomic circumstances, to achieve greater resilience and stability in more just and supportive communities. We achieve this through our...
-
Program Assistant
6 months ago
Toronto, Canada York University Full time**Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...
-
Children's Program Assistant
7 months ago
Toronto, Canada Cecil Community Centre Full timeJob Summary: We are seeking a highly organized and detail-oriented Children’s Program Assistant to join our team. Children’s Program Assistant will report to the Children and Youth Program Manager. The Children's Program Assistant will be responsible for ensuring safety and wellbeing of participants in the After School Program and other CecilKids...
-
Program Assistant
7 months ago
Toronto, Canada York University Full time**Purpose**: Under the direction of the Manager, Operations, the Program Assistant provides administrative and secretarial support to academic programs, Centres, and faculty at Osgoode Hall Law School including support for course work, research activities, events and preparing financial paperwork. This position is a front-line service provider to the faculty...
-
Program Assistant
4 months ago
Toronto, Canada March of Dimes Canada Full time**You’ll feel great about a career with March of Dimes Canada** At March of Dimes Canada, **our collective work matters**. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in...
-
Program Assistant
7 months ago
Toronto, Canada York University Full time**Purpose**: Osgoode Professional Development (OsgoodePD) is a revenue-generating professional education branch of Osgoode Hall Law School, operating within a highly competitive commercial market for professional and executive continuing education. OsgoodePD offers degree and non-degree programs to both domestic and international students. Offerings include...
-
Program Assistant
7 months ago
Toronto, Canada March of Dimes Canada Full timeWould you like to work for a not-for-profit organization that has a mission of being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide? March of Dimes Canada (MODC) is a federally registered national charity that offers a wide variety of programs and services to...
-
Program Assistant
7 days ago
Toronto, Canada York University Full time**Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...
-
Program Assistant
2 months ago
Toronto, Canada University of Toronto Full time**Date Posted**:10/30/2024 **Req ID**: 40450 **Faculty/Division**: School of Management **Department**: Joseph L. Rotman School of Management **Campus**: St. George (Downtown Toronto) **Description**: **About us**: The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of...
-
Early Childhood Educator Assistant
7 months ago
Toronto, Canada Greenland Recreational After School Program Full timeReports To: Executive Director **JOB SUMMARY**: To provide a caring, educational and inclusive program for young children in a group setting under the direction of the Program Supervisor.The ECA incorporates learning experiences designed to meet the individual needs of the children and helps with providing a physically safe and emotionally supportive...
-
Aquatics Program Assistant
6 months ago
Toronto, Canada Holland Bloorview Kids Rehabilitation Hospital Full timeJoin us in building a world of possibility! Holland Bloorview Kids Rehabilitation Hospital is Canada’s largest pediatric rehabilitation hospital, and a top 40 Canadian research hospital. Serving over 8,500 families annually in both inpatient and outpatient programs and services, Holland Bloorview is renowned for its expertise in partnering with clients and...
-
Program Assistant, Adult Day Programs
4 months ago
Toronto, Canada Baycrest Full timeBaycrest Ambulatory Services has an opportunity for a **PROGRAM ASSISTANT** **Baycrest Adult Day Programs** **(The Freeman Family Day Centre)** **Position Type**: Permanent Part-time**: **Shift Type**: Day **Hourly Pay Rate**: $ 26.05 - $26.72**: **Bi-Weekly Hours**: 30 Hours**: **Hours of Work**:7.5 hrs/shift **Posting Number**: 8210-8211**: **Number...
-
Program Admin Assistant
3 days ago
Toronto, Canada SickKids Full time**About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...