Program Assistant

4 months ago

Toronto, Canada March of Dimes Canada Full time

**You’ll feel great about a career with March of Dimes Canada**

At March of Dimes Canada, **our collective work matters**. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. Our collective efforts are rooted in our **Purpose, Vision,** and **Mission, **which inform how we drive all our work forward.
- **Purpose**: Champion equity. Empower ability.
- **Vision**: An inclusive, barrier-free society for people with disabilities. 
- **Mission**: To be Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. 

**The opportunity**

The Program Assistant (PA) is responsible for providing program support to the Philanthropy Department and its various programs/projects under the direction of the Senior Director, Philanthropy. The PA serves as a logístical and information focal point for the department, maintaining and improving procedures to manage program information effectively and contributing to the smooth functioning of the department.

**Responsibilities**
- Provide administrative support to the Senior Director of Philanthropy and the Philanthropy Team, including preparing mail, overseeing the team calendar, coordinating meetings, preparing agendas, and documenting meeting minutes.
- Manage program information and provide logístical support to ensure smooth department operations.
- Assist with the preparation and communication of program information, reports, presentations, and other documents as needed.
- Handle internal and external inquiries regarding MODC programs, campaigns, and fundraising projects.
- Process and track finances, including cheques, invoices, purchase orders, and donations.
- Proofread departmental materials and conduct fundraising research as required.
- Prepare program correspondence, reports, and documentation in a timely manner.
- Update the complaint tracking form as complaints are received for the database team.
- Coordinate administrative tasks, including preparing outgoing mail, arranging travel, and managing vacation schedules.
- Support the review of agreements, contracts, annual reports, and other reports as needed.
- Adhere to laws, regulations, and MODC policies and procedures.
- Respond quickly and positively to changing job demands in a constructive manner.
- Provide backup administrative support for the Executive Leadership Team as needed.
- Provide training and supervision of volunteers as required.

**Qualifications and experience**
- High school diploma required.
- Post-secondary education in Commercial/Business College Diploma is required.
- Minimum 3 years of related administrative experience is required.
- Advanced skills in Microsoft Word and Excel.
- Highly organized with strong time management skills.
- Ability to work in a fast-paced environment with mínimal supervision and under pressure.
- Self-starter with the ability to meet tight deadlines.
- Quality-oriented in all work produced and services provided.
- Team player with the ability to accept responsibility, cooperate, and communicate effectively to achieve organizational goals.
- Strong numeric and communication skills (through formal qualifications and/or experience).
- Excellent analytical skills to maintain accurate records, perform data analysis, and manage inventory (e.g., dimes, art).
- Ability to train and supervise volunteers on fundraising projects (e.g., kit preparation, mailings) in a timely manner.
- Ability to work in an organized manner and take initiative.
- Capable of taking verbal and written direction and following through on assigned tasks.
- Flexible and adaptable to the changing demands of the job.
- Strong interpersonal and communication skills.
- Good command of grammar and accuracy with figures.
- Excellent proofreading skills for organizational newsletters, annual reports, and direct mail materials.

**Important Details**
- Hybrid work arrangement (our office is located at 202- 885 Don Mills Road)

**How to apply**
- Please submit your cover letter and resume by **Oct 7, 2024.**

**Questions about working at March of Dimes Canada?**

Whether starting or advancing your career with us, you’ll feel great knowing that you’re:

- Contributing to our important mission**:creating real change for people with disabilities**:

- Joining a **leading national charity** with a history of impact and a future full of possibility
- Enjoying **industry-leading employment incentives and benefits**:

- Supported in your **professional growth, development, and success**:

- Included in our **empathetic and supportive work culture**

Learn more about why we’re a great employer at **marchofdimes.ca/careers.**

**We value the health & safety of our employees**

MODC is committed to ensuring a healthy and safe

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